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HomeMy WebLinkAboutItem 12 - Water and Wastewater ChemicalsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER i MEETING DATE: AUGUST 19, 2014 SUBJECT: APPROVAL FOR THE AWARD OF RFB 416-2014 FOR AN ANNUAL CONTRACT WITH OPTIONAL RENEWALS FOR WATER AND WASTEWATER CHEMICALS RECOMMENDATION: City Council to consider approval for the award of RFB 416-2014 for a water and wastewater chemicals annual contract with renewal options to multiple vendors. FUNDING SOURCE: Funds are available in accounts 200-42205-530-2 and 200-42205-531-2 for an estimated amount of $275,000.00. BACKGROUND: Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort Worth Star Telegram on June 12 and 19, 2014. There were 94 vendors electronically notified of the bid through the eBid system and 11 vendors submitted bids. The bids were opened publicly on July 18, 2014 at 2:00 p.m. The purpose of this bid is to establish fixed indefinite quantity annual pricing with four optional, one-year renewals for water and wastewater chemicals on an as -needed basis for the Public Works Department. Based on the evaluation of the bid by Purchasing and the Public Works Department, there are five vendors that will be awarded various line items based on the lowest responsible and responsive bids submitted. The cost differences are substantial enough to make this award to multiple vendors. There are nine line items that will be awarded. There was one vendor that had a lower bid for one item but it did not meet the specification so it is considered non-responsive and will be awarded to the next lowest bidder. The recommended vendors are: 8/14/2014 9:47:22 AM Fort Bend Services, Inc. Chemtrade Chemicals US Univar USA, Inc. DPC Industries, Inc. Brenntag Southwest, Inc. Staff recommends approval. KC/BS 8/14/2014 9:47:22 AM RFB 416-2014 Addendum 1 Water and Wastewater Chemicals Ann The City is soliciting sealed bids from q Request for Bid 6/12/2014 8:08:25 AM Central 7/18/2014 2:00:00 PM Central Grapevine TX Purchasing Grapevine TX Purchasing Bob Smeby bsmeby@grapevinetexas.gov (817) 410-3335 (817) 410-3066 IResponding Supplier City State Response Submitted Lines Responded Response Total F2 Industries, LLC Nashville TN 7/15/2014 11:30:24 AM 2 $37,600.00 Chemtrade Chemicals US LL Parsippany N1 7/16/2014 7:31:51 AM 1 $64,993.50 GEO Specialty Chemicals, Inc. Dallas TX 7/16/2014 11:42:25 AM 1 $84,425.25 FSTI, INc SAN ANTONIO TX 7/17/2014 3:10:23 PM 1 $101,948.00 DPC Industries, Inc. Houston TX 7/17/2014 4:47:02 PM 4 $134,666.00 Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included. "TABULATION STATEMENT" ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME. RFB 416-2014 Addendum 1 - Page 1 Item 4 does not meet specification. RFB 416-2014 Addendum 1- Page 1 Fort Bend Services, Inc F2 Industries, LLC Total Price $35,746.875 Total Price $37,600.00 Line # Description Mfgr Mfgno QTY jUOM Unit Extended Unit Extended 1 � .Ligt►t� ��r(�ix�ie � : � 50 ��rn 2 Liquid Alum 325 Dry Ton r 4 Potassium Permanganate 10000 Pound $2.24 $22,400.00 5 -; Anhydrr�usm©r� :,t>0 f't12 6 Sodium Hydroxide Solution 154 Dry Ton .... $1.60 15"100.00 8 Polymer (DRUMS) 31275 Dry Pound $0.625 $19,546.875 Item 4 does not meet specification. RFB 416-2014 Addendum 1- Page 1 Envirotech Water Treatment, LLC Chemtrade Chemicals US LL Chameleon Industries, Inc. GEO Specialty Chemicals, Inc. CHEM Total Pricel $39,387.00 Total Price $64,993.50 Total Pricel $69,381.00 Total Price $84,425.25 Total Price Line # Unit Extended Unit Extended Unit Extended Unit Extended Unit 7�77777777777777- 2 $199.98 $64,993.501 777777 $213.48 $69,381.001 $259.77 $84,425.25 4 A 8 $0.68 $21,267.00 9 $1.51 $18,120.00 Price Correction. Line item 8 and 19 were switched. $521.00 RFB 416-2014 Addendum 1 - Page 2 RFB 416-2014 Addendum 1 - Page 3 RITE INC FSTI, INc Univar USA, Inc DPC Industries, Inc. Brenntag Southwest, Inc. $91,634.00 Total Price $101,948.00 Total Pricel $129,196.00 Total Price $134,666.00 Total Pricel $269,389.47 Line # Extended Unit Extended Unit Extended Unit Extended Unit Extended 2 $224.75 $73,043.75 4 $3.48 $34,800.00 $3.5289 $35,289.00 v h 6 $80,234.00 $662.00 $101,948.00 $515.00 $79,310.00 $519.00 $79,926.00 $483.00 $74,382.00 8 $0.6288 $19,665.72 RFB 416-2014 Addendum 1 - Page 3