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HomeMy WebLinkAbout1983-07-11 Special Meeting � AGENDA CITY OF GRAPEVINE, TEXA5 SPECIAL CITY COUNCIL MEETING � MONDAY, JULY 11 , 1983 AT 4 : 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER II . INVOCATION: Council Member Larry Oliver III. OLD BUSINESS City Council to consider awarding the con- struction bid for the development of Timberline Drive. IV. MISCELLANEOUS REPORTS AND/OR DISCUSSION V. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 6TH DAY OF JULY, 1983 AT 5 : 00 P.M. e-�t..� � �ivLr-� Cit Secretary � STATE OF TEXAS COUNTY OF TARRANI' CITY OF GRAPEVINE The City Council of the City of Grapevine, Te�s met in Special Session on this the llth day of July, 1983 at 4:30 p.m. in the Council Chatnbers, 413 Main Street, with the follawing members present to-�wit: - Vdilliam D. Tate Mayor Ted R. Ware Mayor Pro Tem Charles Dunn Council Nt�nber Marion Brekken Council Nlember � � Ron Dyer Council Nlember Jim Glynn Council N1emUer constituting a quonml, with Council Memb�r Larry Oliver absent, with the fol- lawing me.mbers of the City Staff: James L. Hancock City Manager Bill Eisen Assistant City Manager Adrienne Leonard City Attorney Representative Karen Spann City Secretary CALL 'I+0 ORDER Mayor Tate called the meeting to order. INVOCATION The Invocation was delivered by Mayor Pro Tem Ted Ware. BID AWARD, TIMBERLINE DRIVE IMPROVII��QV'I'S ' NOTE: Notice had been given to Atkins Brothers Equi�nt Company, Inc. as � required and pursuant to Te�. Rev. Civ. Stat. Ann. Art. 2368(a) .3, and Mr. R. W. Atkins was present at this meeting. Tate: The sole purpose of this meeting this afternoon is to consider awarding the construction bid for the develo�nt of Ti.mberline Drive. Mr. Hancock? Hancock: Yes, sir, as you all knaw on June 28 we did open bids for the reconstruction in the e.xtreme south of tcx�m, Timberline Drive. Our engineers have tabulated the bids and are coming before us with their recon��endations for the award of the contract and, I believe Mr. Baddaker . . . okay, Mr. Elvin Copeland with Freese & Nichols will make their recomrendation. Copeland: Jim, Mayor and Councilmen, as Jim said we opened bids here at City Hall on June 28 for the widening and reconstruction of Timberline Drive from Mustang to Highway 121. We received seven bids that ranged in price fran a total of $1,132,002 to a high bid of $1,260,521. The low bidder was a firm called Atkins Brothers Equipment Co. , Inc. After the bid opening, we obtained fran that firm a list of projects similar to this one that they had perforn�d and worked on in the past, and we checked that list and, subsequently, got several . . . two or three other lists fran them " and checked those also. I will briefly s�rize the ones that most nearly compare to the Timberline project. One was in the City of Sherman, a project which they informed us was contracted to �;� Atkins Brothers Equipment Co. and com�leted in about 1980. People in the City of Sherman said the project was a good job, but that it was done entirely 100 percent by a local finn, Cookingham and Vessals in Shern�i. It was subcontracted out and, as far as they kne�,v, the Atkins people didn't do anything. Another job that's presently under contract for the City of McKinney is a fairly large paving project. And there again, although it's not completed, it's all subcontracted out to another firm, Burly's Construction Company. They have co�leted another project in Bonham recently, a much smaller project, about less than $300,000. That project apparently was done by Atkins Brothers Equipment Co�any, to the 07/11/83 Copeland: best of our knawledge. Although it was a satisfactory job, it was a small job in an industrial district which had no traffic in it and still has no traffic in it. It really doesn't ccxnpare in magnitude or com�lexity to the Timberline Drive project. We met with Mr. Atkins subsequently, two or three times, and have attempted to obtain other references for work which he has perfornied under the firm that bid this one as Atkins Brothers Equipment Co. and have been unable to find any, except maybe some small utility projects-�vater lines, but no paving projects. He apparently has done subcontract work for others, including � �• contractors on State Highway Department work, but not as general contractor, and these jobs were prior to 1975. So we really couldn't determine, in our opinion, whether or not Atkins Brothers Equip�nent Co. could do this work or not. They may be satisfactory, they may be a good contractor for this type of work, but we were unable to locate evidence that proved to our satisfaction that they could. So we felt we really had no alternative, and in our obligation to the City of Grapevine, but to recomrend that the project be awarded to the second bidder, APAC-Texas, forirerly was Te�as Bitulithic Company, and we, therefore, recomnend that the contract be awarded to them at their second low bid. (See letter fro�n Mr. Elvin Co land, attached hereto and made a rt hereof as o n pe pa Exhibit "A".) Tate: Thank you very much, Mr. Copeland. Mr. Baddaker? Baddaker: This particular project is one that we anticipate several major problems with. It's going to be a messy job. We're dealing with 2,400 to 2,800 vehicles per day traffic-wise. The schools, the church, and the fire station nnast have access at all times lus we . P have two ma'or nei hborhoods dawn there that their onl access in 7 g Y and out to the highways is via Timberline Drive. Frcan revie�aing the situation that Mr. Copeland has gone over as far as the references, and that the Staff's position on this is we would feel much better if we had a contractor involved who was duly qualified '"�''� ,, for work like this, and the Staff would rec�end also that you �� award the contract to APAC. Tate: Thank you, Mr. Baddaker. Mr. Hancock, do we have a representative of Atkins Brothers here? Hancock: I believe I see Mr. Atkins in the audience. Tate: Mr. Atkins, do you wish to make any statement? Atkins: Yes, sir, I do. I think the gentlemeaz have already boiled it down to one point as to why we were not given the contract, or shouldn't � be awarded the contract and that is that we haven t done a 'ob of � J this magnitude within the last two years. First I'l1 say we got an invitation from them to bid, which we did. Then on the 7th, we got a letter statin that it should be awarded to APAC Whil the g . e exp�rience I've had--Atkins Brothers is me, I cx�m it 100 rcent. Pe I've been in this work all of my life, and I'm very capable of handling this job. We have capable men to handle it. We do want the job. Naw, we have . . . we're qualified with the Texas HigYiway Department, doing three and a half million dollars worth of work. We have that, and when you go through the c�lete qualifications for the Highway Department . . I have completed jobs as ' �,,; superintendent for Cage Brothers, superintendent for Al1en Construction Company for the pa.st 24 years. The co�any I am starting is five years old. We've been qualified with the Highway Department to do work in dawntawn San Antonio, dawntawn Abilene, � where the traffic count is a lot higher than it is here. And we're qualified with the City of Fort Worth to do work. We're a member of the Associated General Contractors of America. We can do the work. We have a letter here fran January Consultants, one of the jobs that he mentioned, that we'd be glad to let you look at, which he gives us no unfavorable report. And we can give you a copy of that. Naw the jobs that we have done in the State of Texas, and practically every city in the State, would be of a sum upward of three million tons of hot mix, which they say is what they need, a prime contractor that is a paving contractor. We run two large hot 07/11/83 Atkins: mix plants all over the State of Texas. We are one of the major contractors doing paving for the State Highway Department, also for cities. I don't ]mow what else to do at this point to ask you ladies and gentlemen to consider this, and if this gces thraugh, it's going to damage our firm considerably--not the job itself, but the character of the non-qualification. So, I would like to say this, if there's anything that we need to do to bring in witnesses or anybody else, fran the Highway Depart�nt, the cities, or anywhere else, we can do so, if we have permitted the tiure. I ,�- would recoimlend that if you need further information, you postpone ' the award for another Council meeting, tell us what you want for proof-�ae'11 bring it in. At this point, I can understand their problem, however, after 40 years of work, if I'm not qualified, I "y don't understand that. I ]maw you're busy, I won't take up much of your ti.me. Each contractor in the State, including APAC, ]azows me, knaws of ine, knaws of the contractor I care up under, Mr. Bill Allen, Cage Brothers, he called Mr. Copeland this morning and had a visit with him. And I think after that much w�rk and supervision, that I'm capable of doing the job. Naw I won't take any more of your time, other than the fact that we're doing work for Austin Road, we're qualified for them. So I would just recomnend that if you need anything in writing or you need anything in proof of personal appearance, we'll fly 'em in or whatever, but I can go no further naw, because I don't ]maw exactly what needs to be done. And I don't have the time in two days over a weekend to bring proof to this Council. So I'l1 excuse myself and thank you for listening. Tate: Wait just a minute, Mr. Atkins. Haw many employees do you have? Atkins: On which job and where? Tate: Well, just as a cornpany, how many do you have altogether? Atkins: As a company we run anywhere fram two to fifty - sixty employees, � �� as the employees are needed. ,�,..� Tate: Naw, are you doing work also through subcontractors at the present time? Atkins: Yes, sir, I do work with subcontractors, yes, sir. Tate: And if you got this particular bid, ca�uld you anticipate doing it through a subcontractor? Atkins: I do not. I intend to do this one job myself. With my forces, my people, my men, and my equipment. This is one time . . . in other words, it's like I explained to Mr. Copeland and Mr. Nichols, it's not the job itself that's so important, it's the situation of where they put you in a position you're not qualified after spending 40 years in the business. And handling not just one job, but 5, 6, or 7 all over the State. And I wouldn't of got qualified with the Highway Departrnent--they thoroughly check you out--took me nine nlonths to get qualified with them. Tate: Do we have any other questions? Dyer: I have a question . . . How much work have you personally done for �rv' '° the Highway Departrnent since you've been qualified? Atkins: This company that was fornied five years ago, or are you talkinq �,..,�� about the work that I did as general superintendent for Allen Construction, subcontract from Allen Construction . . . . Dyer: I'm talking about the wr�rk you did for your company, which is what I'm concerned with today, not what you did five years ago with Allen. Atkins: Well, how much work? Well naa, just what dollar figure do you want? Dyer: My question is have you done it yourself with your awn people or have you done it through subcontractors? 07/11/83 Atkins: I have supervised it with my awn people, done a lot of it myself, yes, and I've subcontracted s�, yes, sir. I've done an enormous amount of work before I went into business for myself. We have a contract that's � to a million twenty four in Shermari, a million seventy in Sherman, we also have a . . . . Dyer: Mr. Atkins, I'm interested in work that your cor�ariy has personally done themselves, not work that you've hired other subcontractors to do . . . . �� Atkins: Alright, that one is 1,024,844.70 for a job here in Fort Worth which was a large utility job on Interstate 35, which has a few cars dcxnm it, too. ,,. Dyer: Yea, but we're not doing utility construction. Atkins: Sir? Dyer: I said the project we're discussing is not a utility project. Atkins: The job that you have here, sir, is gonna need supervision. It's going to need somebody that lmaws what they're doing and how to handle traffic, and I've handled it dawn in the main thoroughfares at night on Interstate 35 dawn in the middle of San Antonio. I've awned my own paving plants, and as far as being a paving contractor, I believe I'm as well qualified as anybody, but I . . . in other words, if you're holding this to one factor, which I was told that is the guiding factor of the award, that I must have did a job of this magnitude ccxnplete with my awn forces without the use of extensive subcontractors in the st two ears. That within Pa Y itself could have a bearing on this contract, because that's not so. But I have done millions of dollars worth of work for Mr. Bill Allen and other people that knaw me, Cage Brothers, and people of that nature, which I handled all of the su rvision, I handled. all Pe of the traffic, I handled all of the paving, not small jobs, these �� � �1 were lar e ones. And see this 'ob out here it s not reall that g , , J , Y � � rT hard, it s not real hard, it s just a matter of management and procedure and taking care of your traffic and, if I can't do that ��"�� in 40 years, well, I'm pretty well out of the ball park--you oughta get rid of ine. That's all I ]maa, I just can't come up with this � one factor that they say I m disqualified on. But I will do this, if need be and you give me the time to do so, I'll bring in personal character witnesses fron► the State Highway Depart�nent, fram the cities, and anywhere else you want, but this one thing right here is going to hurt me. Tate: Mr. Atkins, did Mr. Copeland visit with you about these matters, and did you get an opportunity to try to provide him with evidence and proof that you were qualified? Atkins: Yea, sure, he did. Yea and I tried to ive him the information to , 9 check. I ive him list and list and list of laces I had w�rked g P and work that I had done and . . . I don't ]maw what else I can do. Dunn: Mr. Atkins, you said that you've supervised wc�rk for Allen and Cage, I believe, did you do this as a supervisor for them or is this your com�any doing the work? Atkins: I was the general superintendent for them . . . . �°� Dunn: Alright, it was not your co�any then that was doing the work? A Y 'r 'f ' I tkins: es, si , i you want to put it to that point, that s true. t was my equipment and my �n and my personnel. Dunn: I'd like to ask the attorney a question. He indicated earlier that he intended for his crews and his people to do this job, could that be made part of the contract? Leonard: That could certainly be a condition of the contract. There are certain parts of the project which, if he is not qualified, he may want to subcontract out for, such as, I don't ]maw exactly what 07/11/83 Leonard: they may be, whether they be utilities or something of that nature, you might need to then specify exactly what it is he can subcon- tract out for. I think what has been presented to you today is it's unclear as to whether or not . . if he has anywhere between 2 to 50 employees as are needed, whether or not you're going to be able to require him to utilize "x" ntm►ber of employees. That's s�thing that's going to have to be in his discretion. Dunn: Thank you. ,�,.,;� Tate: Do we have any further questions? �., Glynn: In this . . . Mr. Copeland, was there any particular reason that we invited Mr. Atkins to bid? Copeland: We have a policy in our firm that any contractor that requests to be put on our list of bidders to receive notice for projects, we put them on there. We don't prequalify them, we don't run checks on them, if they're law bidder at that time, as we had with Mr. Atkins, we then check to see whether they're qualified or not. Any of these public projects, if a contractor wants to be put on there, on the list of bidders to be notified when they're advertised for bids, well then we as a normal rule put them on the list. I'm not sure whether we mailed you one or not, Mr. Atkins, we may have. I assume we did. Atkins: Yes, sir, I have it right here, sir. Copeland: We probably have a list of bidders . . . maybe on the order of 200 contractors that we notify of projects of this nature. We have no idea of whether most of them are really qualified or not unless they've done work for one of our projects in the past. Leonard: Mr. Dunn, I'd like to also point out that if you make such a �"" " condition of the contract, you're gonna have to consider S supervising . . . haw the City Council might be supervising that � condition and enforcing that particular condition in the contract. Glynn: One other question. In this write-up, it was indicated that Burly Construction Company was going to be the subcontractor on items 1, 33, 34, and 35, has that changed? Atkins: We had proposed that, providing it's agreeable. If the contract is awarded, we will come to the engineers and if that's not satisfactory, we'11 do the whole thing. He wanted to knaw who I was gonna sub this job to and wha� I was gonna sub, so I told him, I said, the only sub that I have even in mind right now would be those items, and I'm not . . . what I mean, if it's not agreeable to the Council, we won't even sub that. Glynn: This write-up indicates that he furnished a financial statement. Did you furnish a list of equipment that your cornpany owns or do you plan to lease the l�eavy equipment? Atkins: Well, I have m�st of the equi�nt already available to me. I have it in my awn possession, and I have access to any equipment I may need. I can supply that. Any equipment. That's no problem. In fact, we can give you a list a mile long if you want it, but I �'"'"' don't have it with me. In other words, it's not a fact we're gonna be shy of any equipment of any kind. We will get the equipment necessary to do the work if we don't already have it. And �..� equipment of the approval of the engineer. Copeland: I don't believe that we have listed the items of equipment that he has on hand. Glynn: But did he shaw that as an asset on his financial statement? Total dollars? Copeland: I don't recall whether he listed equi�nt or not. Equipment and machinery, estimated value $323,000. That's all that's listed, it doesn't itemize it by type of equipn�ent . . . well, it is too, I beg your pardon. There is a list over here that does itemize, it 07/11/83 Copeland: lists diAnp trucks, dump trailers, and so forth . . . quite an extensive . . Case backhoe, there is a list itemized with the price attached to it, I'm sorry. Total $323,000. Hancock: . . . paving machines. Tate: Further questions? You've heard the recommendation of the City EYigineer and City Staff. We've also received the comrents of Mr. Atkins, if there are no further questions, discussion is in order. �K� Follawing brief comrents, the City Secretary then read the proposed resolution in its entirety. Tate: Mr. Copeland, I'd like to ask you a couple mpre questions. My first question is, have you . . . has Mr. Atkins said anything or has any other information or evidence come to light during this discussion that �uld alter your opinion in any way? Copeland: No, sir, I believe not. We've reviewed the things that he's discussed here today in considerable detail with him, and we believe we've thoroughly checked the wc�rk that he's perfornied in the past that relates to this type w�rk. Tate: And the second question, have you used generally accepted procedures and standards in evaluating the qualifications of a praposed. contractor in making your evaluation in this case? Copeland: We've used the same standards that we do on all of our contracts, yes, sir. Tate: Thank you very much. Ftiirther discussion? A lengthy discussion ensued, which included concern for and amenc�hrient of the sixth paragraph of the proposed resolution (the sixth "whereas" clause) . It was "'"�� then concurred the sixth paragraph of the resolution should read as follaws: � "WHEREAS, a review of the projects done by Atkins Brothers Equipment Co. , Inc. � ,a reflects no projects that were performed by employees of Atkins Brothers i t Co. Inc. that were in excess of 1 000 000 and tha n mps f e Equ �en , $ , , t o t o th projects of samewhat comparable size the principal portions of the work were done by sub-contractors and not by Atkins Brothers Equipment Co. , Inc.; and". Mr. Chad Lauderback, co-awner of Burly's Construction Company, then addressed the City Council speaking in support of Mr. Atkins. He presented the follawing letter fran January Consulting �gineers, which City Manager Jim Hancock then read into the record. ------------�------------------------------------------------------------------- July 11 1983 Honorable Mayor & City Council City of Grapevine P. O. Box 1547 Grapevine, Texas 76051 Greetings: We have been infornied that your engineer has made a recoimiendation to '�""� you regarding the c��etency of Atkins Brothers Construction C�any partly based on inforniation supposedly obtained frcan January Consultants. Please be advised that no one at our office has had any conversation with any eqnployee nor officer of Freese & Nichols in these regards. We knaw of no existing condition nor any past e�perience with Atkins Brothers nor any of his sub-contractors that w�uld prampt us to give an unfavorable recomnendation. If we may be of any help, please call. Yours truly, NIelvin K. January, P.E. �, -------------------------------------------------------------------------------- 07/11/83 Discussion of this item continued, centering around prequalification of bidders and the use of subcontractors. Council M�mber Ron Dyer then made a m�tion that the resolution be approved and the bid be awarded to APAC-Texas, Inc. in the amount of $1,150,630.42. A second was offered by Mayor Pro Tem Ware, and the mr�tion prevailed by the follawing vote: Ayes . Tate, Ware, Dunn, Brekken, Dyer, & Glynn � Nays . None � Absent: Oliver �,._, AATOURI�IMf�,IVT There being no further business to come before the City Council, Council Member Dunn made a motion that the meeting be adjourned. The mdtion was seconded by Mayor Pro Tem Ted Ware and prevailed by the follawing vote: Ayes . Tate, Ware, Dunn, Brekken, Dyer, & Glynn Nays . None Absent: Oliver PASSID AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the ,_�-�., ��-, day of . ,,� `�, . �,�_ , 1983. APPROVED: .�����;`�,'`� +-� .�� n � Mayor �. � ATPF�ST: � _. �,1 �g�` �G'tCf��� ��;V.�z'�2-•,z--. City Secretary ���. EXHIBIT "A", PAGE 1, 'Il� GRAPEVINE C70UNCIL NLIDTC)'I'ES OF 7/11/8 3 SIMON W.FREESE. P.E. JAMES R.NICHOLS.P.E. ROBERT L.NICHOLS.P.E. LEE B.FREESE.P.E. ROBERT 5.GOOGH.P.E. F l� E E S H/ :1 i{ U ti I C ll 0 I, S � I 11 C . �OE PAUL JONES,P.E. ROBERT A.THOMPSON III. P.E ,y.�ua:s=. C O N S U l T I N G E N G I N E E R S JOE B.MAPES.P.E. OCIE C.AILEN,P.E. W.ERNEST CLEMENT,P.E. ELVIN C.COPELAND.P.E JU�J/ 1, 1983 TOANTHONY REIDEP.E. �;;..,;,..�.v � GARY N.REEVES,P.E. Mr. James L. Hancock City Manager City of Grapevine, Texas P. 0. Drawer 729 Grapevine, Texas 76051 , Re: Timberline Dr. - Mustang to Highway 121 Contract Award Recommendation Dear Mr. Hancock: Bids were received in your City Hall on June 28, 1983, for widening and paving Timberline Drive from Mustang to Highway 121. Seven bids were received and twenty (2�) copies of a detailed tabulation of the bids is attached. A summary of the bids received is as follows: Bidder Base Bid Additive Total Alternate 1. Atkins Brothers Equipment $1,088,1�2.01 $43,900 $1,132,002.01 Co. , Inc. 2. APAC-Texas, Inc. 1,117,930.42 32,700 1,150,630.42 3. Marriott Brothers 1,100,870.38 51,600 1,152,470.38 4. Stolaruk Corporation 1,196,652.80 34,310 1,230,962.80 , 5. Brown and Blakney 1,200,537.32 37,900 1,238,437:32 ♦ 6. Austin Road 1,217,140.23 30,920 1,248,060. 23 7. Ed Bell Construction Co. 1,205,081.87 55,440 1,260,521.87 All bidders furnished 5% bid bonds. A copy of information which we have compiled regarding the experience of the low bidder, Atkins Brothers Equipment Cn. , Inc. is attached. The information indicates the extent of our efforts to determine the quali- �4.,;� fications of the low bider to do this project. �.�,-� T E L E P H O N E 8 1 7 3 3 6-7 1 6 1 8 1 1 L A M A R S T R E E T F O R T W O R T H. T E X A S 7 6 1 O 2 . ' EXHIBIT "A", PAGE 2, TO GRAPEVINE COUNCIL MINUTES OF 7/11/83 James L. Nancock �u_:: Page 2 July 1, 1983 � : , The project list furnished indicated only one project of comprable size and type, contracted under the name of Atkins Brothers Equipment Co. , Inc. This project was for the City of Sherman, Texas in 1980. Contact with City of Sherman staff indicated it was a good project; however, they reported that the project was actually performed entirely by a Sherman contractor. Another somewhat similar project is under contract in the City of McKinney. The City Engineer for the City of McKinney could not make a recommendation since their project is in the beginning stages of con- struction and the principal items of work being done are by a sub- contractor. They are not happy wi th the subcontractor, however, who i s the same one being proposed for use 'on the Timberline project. Another similar, although much smaller, proj�ct for the City of 6onham, Texas was completed in 1983. The Consulting Engineer for the project reported it to be a good project. The use of subcontractors on this project is not known to us. Based on the information provided to us and obtained through telephone calls, it would appear that Atkins Brothers Equipment Co. , Inc. , as a Prime Contractor, has not performed a project of similar type and amount using their own personnel . Atkins Brothers Equipment Co. , Inc. , may be capable of performing the project satisfactorily; however, we are unable to locate evidence of their accomplishment of a project such as Timberline Drive without the extensive use of subcontractors. The Timberline Drive project will involve extremely complex problems in coordinating the heavy traffic flows with the construction work, and we believe it is very important that the project be constructed by a con- tractor heavily experienced with these problems. We therefore recommend that the low bid be rejected and that the contract for construction of � the 7imberline Drive paving project be awarded to the second low bidder, APAC-Texas, Inc. (formerly Texas-Bitulithic Company) at their bid amount o f $�5�-;fr38:�. �s�/, I S c�, � ;�.y.�- . Please call if you have any questions concering our recommendation. Respectfully submitted, FREESE AND NICHOLS, INC. . C��i�`'"� � . � �� L Elvin C. Copeland, P. E. �_� ECC:bg E}�IIBIT "P_", PAGE 3, 'PO GRAPEVINE � COUNCIL N;IIvUTES OF 7/11/83 Atkins Brothers Equipment Co. , Inc. Experience Record Information _- -- I. Data furnished by Mr. R. W. Atkins: 1. Financial statement. 2. Letter from State Dept. of Highways and Public Transportation dated June 14, 1983. 3. Confidential questionnaire, State Dept. of Highways and Public Transportation dated Jan. 31, 1980. In addition, the following information was furnished relating to Burly' s Construction Co. , Denton, Texas. 1. Financial statement. 2. List of clients. II. Mr. Atkins stated that Burly' s Construction Co. will be a sub- contractor on the following items: Item No. Description Amount l. Preparing Right-of-Way $ 86,000.00 33. Roadway Excavation and Fills $ 32,923.80 34. Lime Stabilized Subgrade $ 43,551.90 35. Hydrated Lime $ 44,156.00 Total $206,631.70 III. Mr. Atkins further stated that he plans to use his own crews on all other work; however, should there be a problem in scheduling he may request to use additional subcontractors at that time. IV. In addition to the above information, Mr. Atkins provided verbally the following projects on which his Firm has done or is doing: r Type of Project Client Amount Status 1. 3/4 mi . asphalt City of McKinney $738,000 Under street paving constr. 2. 1-1/4 mi. storm sewer City of McKinney $347,000 Under constr. 3. a)Utility work-6' water City of Grand Pr. $355,000 Under constr. "�` " b)Phillips Court water City of Grand Pr. $183,000 line �.� 1. . E}�iIBIT "A", PAGE 4, TO GRAi'EVII�;E COUNCIL MINUTES OF 7/11/83 Type of Project Client Amount Status �,.,.t 4. Utility work City of Ft. Worth 6"x8" water line 2 projects �.,. .. , 5. Utility work City of Arlington $280,000 6. Street paving-flex base City of Bonham $221,000 Comp. asphalt, curb & gutter 1983 7. Utility-water & sewer City of Bonham $490,000 Comp. 1982 8. Street Paving-asphalt City of Stamford $289,000 Comp. 1982 V. Burly' s Construction Co. also verbally provided the following projects on which the firm was either a prime contractor or sub- contractor. � 1. S. Taxiway extension City of McKinney $126,000 Under (prime contractor) constr. 2. N. Taxiway extension City of McKinney $400,000 Under (subcontractor) constr. {Glen Thurman, Inc. is General Contractor) .<, . 3. Lousianne St. City of McKinney $500,000 30% (subcontractor) (Atkins Brothers is Generai Contractor) 4. N. Sector storm sewer City of McKinney $347,000 30% (subcontractor) (Atkins Bros. is General Contractor) 5. Parking Lot (concrete) in McKinney $ 42,000 (Prime Contractor) 6. Retaining Walls City of F. Branch $ 98,000 Comp. (Prime Contractor) 1982 7. Demolition contract TWU r 8. Grading + Earthwork Comp. 440 W. Ranch 1982 127,000 C.Y. sitework 5,280 L. F. ditch work 9. Demolition and site City of Wichita Falls Comp. Clearing of Bldg. 1982 10. Asphalt Parking Lot N. Texas State Comp. �E3� Repair (subcontractor) 1982 �� 2. . ' ' EXEiIBIT "A", PAGE 5, 'PO GRAPEVINE COUNCIL MINUTFS OF 7/11/83 VI. Analysis of the Atkins Bros. Equip. Co. Experience Record: Of the projects listed above or listed in the State Confidential Questionnarie regarding Atkins Bros. Equipment Co. , the following �__ � are considered to be comparable in size and type work to the Timberline Dr. Project: 1. Street Paving City of Sherman $979,232 Comp. 1/28/80 Other projects which are somewhat similar in type of work or when combined were of sufficient amounts to warrant investigation: 2. a. Concrete St. Paving City of McKinney $738,000 Under Const. b. Storm Sewer - City of McKinney $347,000 Under Const. 3. al. Street Paving City of Bonham $221,000 Comp. 1983 b. Utility-water & sewer City of Bonham $490,000 1982 Previous experience regarding Highway Dept. work contained in the State Confidential Questionnaire was performed as a subcontractor to Allen Construction Co. of San Antonio and the latest project was in 1975. VII. Telephone contacts were made as follows: : 1. Mr. David Gaddis, Div. of Engineering for the City of Sherman, Texas, was contacted by telephone. Mr. Gaddis stated that the project was satisfactorily completed. He said the contract was with Atkins Bros. Equip. Co. , but that Cookingham and Vessals, a Sherman Contractor actually did the work. Z. Mr. Jack Carr, City Engineer of the City of McKinney was contacted by telephone. He said the street paving project has just begun and only utility work has been done to date. Mr. Carr said that Burly' s Construction Co. is doing part of the work as a subcontractor and that Glen Thurman Inc. was the � subcontractor for the concrete paving. Mr. Carr would not '� make a recommendation at this time due to the early stage of their project. He commented that it would have been more desirable if the Prime Contractor has the capabilities to do the concrete paving, the principa7 item of work, rather than subbing this item. Mr. Carr further said that they had re- ceived several calls from suppliers claiming unpaid bills. 3. Mr. Crmichale of the Consulting Firm of Wisenbauer, Fix and Assocites of Tyler, Texas, the consulting firm who supervised the above listed work for the City of Bonham, Texas was con- '�_` ' tacted by telephone. Mr. Carmichel stated both the Bonham, Texas projects were completed satisfactorily and with no problems. He felt the 3. • ' � EXHIBIT "A", PAGE 6, � GRAPEVINE COUNCIL MINL]'I'FS OF 7/11/8 3 contractor did a good job. When asked if he remembered the subcontractors used, he did not remember but stated that Burly' s Construction Co. was not one of them on the Bonham projects. �:* Other telephone contact5`�were as follows: 4. Mr. Wm. Massey City of Fort Worth Public Works Dept. Mr. Massey stated that Atkins Bors. had not done a street paving project for the city; however, the City inspected a new development, Gramersy Place, where Atkins Bros. did a small amount of street paving. He said the project was done satis- factorily. 5. The City Secretary of the City of Stamford was contacted regarding a street paving project in Stamford completed in 1982 by Atkins Bros. in the amount of $289,000. The City Secretary knew of no problems but stated that the inspection was probably done by the:�consulting firm of Barber, Brannon, Taylor, and Todd, Inc. of Abilene, Texas. 6. Mr. Bohannan of the Abilene Dist. of the State Dept. of High- ways and Public Transportation was contacted regarding the Hghway paving in 1975. Mr. Bohannon did not know of Atkins Bros. but stated the firm may have been a subcontractor to Allen Construction Co. who was the General Contractor. Mr. ` Bohannon did state that Atkins Bros. Equipment Co. was listed i n the 1 atest (March 1983) 1 i st of contractors who were pre- � , qualified to bid on state highway projects. Atkins Bros. is #119 on the list. 7. Mr. Z Parmian, Asst. Dir. of Public Works in Grand Prairie was contacted by phone. Mr. Parmian stated that Atkins Bros. Eqip. Co. has not done any paving work for the City of Grand Prairie but has done several small utility projects. On these projects a fair job has been done. r �� �� 4.