HomeMy WebLinkAbout2020-09-24 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 24, 2020 AT 4.30 P.M.
GRAPEVINE CITY HALL
CITY MANAGER'S OFFICE CONFERENCE ROOM
200 SOUTH MAIN STREET
CALL TO ORDER: 4:30 p.m.
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR f1NFORMATIONAL ONL
2. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through September 21,
2020
D. Update the Board on the additional HUD CARES Act funds.
E. Update the Board on HUD CARES Act waivers for alternative
processes for statutory and regulatory requirements GHA has
implemented.
NEW BUSINESS
3. Consideration of the minutes from the July 23, 2020 meeting and take any necessary
action.
4. Consideration and approval Resolution 20-08 to adopt the PHA Utility Allowance
Schedule for 2021.
5. Consideration and adopt HUD's 2021 Flat Rent Schedule.
6. Consideration and approval of Resolution 20-09 to approve the signers on
Grapevine Housing Authority accounts.
7. Consideration and acceptance of the June and July 2020 monthly financial
statements and take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on September 21, 2020 by 4.30 p.m.
JanE(Ey9rett
Execu ive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 24th day of
September 2020 in the City Managers Conference Room, Second Floor, 200 South Main Street, with the following
members present to wit. -
Linda Troeger Chair
Bonnie McHugh Vice -Chair
Teri Rhodes -Cantu Commissioner
Constituting a quorum, with the following also present -
Duff O'Dell City Council Liaison
Greg Jordan CFO
Jane Everett Executive Director
CALL TO ORDER
Chairperson Troeger called the meeting to order at 430 p.m.
Item #1. Citizen Comments
No Citizen comments.
Item #2. Report of the Executive Director (Informational Orly}
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through September 21, 2020.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housinc I Activity and Issues
L.
The Executive Director informed the Board the audit of the fiscal year 2019 financial statements has begun.
TheExecutive Director gave an update that two evictions have been filed for lease violations.
HUD has established a new inspection protocol effective Dec 2021 - The new protocol focuses on the
interior of the units, where the current protocol focus on the outside and grounds. The Grapevine Housing
Authority has volunteered to participate in the testing of the new protocol.
D. Update the Board on the additional HUD CARES Act funds.
The Executive Director updated the Board that of the $21,005 allocated to Grapevine Housing Authority, there
is $8,650.23Femaining.
E. Update the Board on HUD CARES Act waivers for alternative -processes for statutory
and regulatory
requirements GHA has implemented.
The Executive Director updated the Board there have been no new HUD CARES Act Waivers adopted since
July 2020.
N FVV RIPq I N Pq�q
Item #3 - Consideration of the minutes from the July 23, 2020 meeting and take any necessa[Y- action.
The Board was provided the minutes from the July 23, 2020 meeting for approval.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to accept the July 23, 2020 minutes as
presented.
Ayes- Troeger, McHugh, and Rhodes -Cantu
Nays: None
Absent: Schaefer and Anderson
Motion passed
Item #4 - Consideration and appfoval Resolution 20-08 to adopt the PHA Utilitv Allowance Schedule for 2021
The Board was provided a copy of the Utility Allowance Schedule for 2021 for approval
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve Resolution 20-08 to approve
the Utility Allowance Schedule for 2021.
Ayes- Troeger, McHugh, and Rhodes -Cantu
Nays- None
Absent- Schaefer and Anderson
Motion passed
Item # 5 - Consideration and adopt Grar)evine Housing Authoritv's 2021 Flat Rent Schedule
The Board was provided a copy of Grapevine Housing Authority's Flat Rent Schedule for 2021 to review. Grapevine
ne
Housing Authority must use HUD's 2021 Fair Market Rent and calculation to determine the Flat Rent for 2021.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to adopt the 2021 Flat Rent Schedule.
Ayes- Troeger, McHugh, and Rhodes -Cantu
Nays: None
Absent- Schaefer and Anderson
Motion passed
Item # 6 and approval of Resolution 20-09 to approve the siciners on Grapevine Housina Authorit
accounts.
Due to the annual update of commissioners, the signatories on two of the Grapevine Housing Bank Accounts need to
be updated.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve resolution 20-09 to approve
the signers on Grapevine Housing Authority accounts.
Ayes., Troeger, McHugh, and Rhodes -Cantu
Nays- None
Absent- Schaefer and Anderson
Motion passed
Itern # 7 - Consideration and acceptance of the June and July 2020 monthly financial statements and take necessary
action.
The Executive Director presented the board with electronic copies of the June and July financial statements for
review-
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the June and July 2020
financial Statements.
Ayes- Troeger, McHugh, and Rhodes -Cantu
Nays.- None
Absent- Schaefer and Anderson
Motion passed
ADJOURNMENT
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned.
Ayes- Troeger, McHugh, and Rhodes -Cantu
Nags: None
Absent.- Schaefer and Anderson
Motion passed. Meeting adjourned at 4:53 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 19TH DAY OF CAVE BE 2020.
APPROVED:
%b
Linda Troeger, Chair y
ATTEST:
FCA
Jan ijEvnett
Executive Director