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HomeMy WebLinkAbout1982-09-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 7, 1982 AT 7 : 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET ,�•� I. CALL TO ORDER II. INVOCATION: Father B. Szarka w.� St. Francis Catholic Church III. PUBLIC HEARING City Council to conduct a public hearing relative to the 1982-83 City Budget. IV. CITIZENS REQUESTS AND/OR MISCELLANEOUS REPORTS V. CONSIDERATION OF THE MINUTES Meeting of August 17 , 1982 VI. OLD BUSINESS A. City Council to consider authorizing a refund con- tract with Ken Taylor for the Peach Street extension. B. City Council to consider authorizing funding to the Women' s Haven of Tarrant County, Inc. VII . NEW BUSINESS �� A. City Council to consider a Change Order to the Golf � Course cart trail construction contract. B. City Council to consider a Chanqe Order to the South- west Sewer Line contract with Wright Construction Co. C. City Council to consider appointing a council member to the Grapevine-Colleyville I. S. D. Citizens Advi- sory Committee. D. City Council to consider awarding the bid for purchase of fire fighting equipment. E. City Council to consider awarding the bid for purchase of an ambulance. ' VIII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S . , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SES5ION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON �"""' THIS THE 3RD DAY OF SEPTEMBER, 1982 AT 5 :00 P.M. �rr City Secr ary STATE OF `T'F'•XAS COUNl'Y OF TARR�7`r CITY OF GRAPEVINE The City Council of the City of Grapevine, Te�s met in Regular Session on this the 7th day of September, 1982 at 7:30 p.m. in the Council Chambers, 413 Main Street, with the follawing persons present to-�wit: ,,,��� Ted R. Ware Mayor Pro Tem Charles Dunn Council Nlember C. L. Oliver Council Member William Shafer Council Member Marion Brekken Council Nlember Ron Dyer Council Nlember constituting a quonnn with Mayor William D. Tate absent, with the follo`aing members of the City Staff: James L. Haneock City Manager Bill Eisen Assistant City manager John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary CALL TO ORDER The meeting was called to order by Mayor Pro Tem Ware. INVOCATION Father B. Szarka, representing St. Francis Catholic C:hurch, delivered the Invocation. PUBLIC HEARING, 1982-83 CITY BUDC�I' �..�� � Mayar Pro Tem Ware declared the public hearing open. `� City Manager Jim Hancock reviewed the proposed budget, including proposed uses of Revenue Sharing F�uids, and offered to answer questions frcfln the Council. A short discussion then ensued. Following Council discussion, Mayor Pro Tem Ware asked if there were guests present to speak in regard to the proposed budget. There were none. Council Member Dyer then made a motion to close the public hearing. The motion was seconded by Council Nlember Oliver and prevailed by the follaaing vote: Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None Absent: Tate CONSIDERATION OF THE MINUTFS The next order of business was for the City Council to consider the minutes of August 17, 1982. Council Member Shafer made a motion to waive the reading of the minutes and � approve them as published. The motion was seconded by Council Member Dyer and prevailed by the following vote: %,,,,, Ayes . Ware, Oliver, Duruz, Shafer, Brekken, & Dyer Nays . None Absent: Tate PEACE3 STR�r EXTEL�TSION, F�T TAYLOR REFUNDING CONTRACT The next order of business was for the City Council to consider authorizing a refunding contract with Ken Taylor for the Peach Street extension. City Engineer Jim Baddaker gave a brief history and outlined the provisions of the proposed contract. 09/07/82 , Council P�mber Brekken then made a motion to authorize the City Staff to enter into a contract with Mr. Taylor relating to the Peach Street extension. The ', motion was seconded by Council Nl�.mber Oliver and prevailed by the follawing ', vote: I�I Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer ', Nays . None ', Absent: Tate '', WONID.V'S HAVII�1 OF TARRANI' COUNTY, FUNDING �,� �' The next order of business was for the City Council to consider authorizing I funding to the Women's Haven of Tarrant County, Inc. �r Assistant City Manager Bill Eisen advised that Women's Haven of Tarrant County, Inc. (a shelter for abused women and their children) had requested reimbursement fran area cities in the airount of $9.00 per client per day. Based on current records, it was reco�nded that not less than $570.00 be considered for the upcoming fiscal year. It was also noted that $270.00 in � services had been provided Grapevine residents in 1981. , Following a lengthy discussion, Council Member Dyer made a motion to authorize ', a contract with Women's Haven of Tarrant County, Inc. , to be entered into by ' the City Manager, for funding in an amount not to exceed $1,000.00 for fiscal ' year 1982-83, and further providing that, upon verification of services ', provided Grapevine residents in 1981, the $270.00 heretofore mentioned be '��, reimbursed out of the $1,000.00 funds allotted. The m�tion was seconded by �I Council Nle.mber Brekken and prevailed by the following vote: Ayes . vdare, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None Absent: Tate ���, GOLF COURSE CA�r TRAILS, CHANGE ORDER NO. 4, BOB MOORE, INC. '�� � I The ne�t order of business was for the City Council to consider a Change Order � to the golf course cart trail construction contract. �r ' City Ehgineer Jim Baddaker advised that an additional 1,500 feet of cart ' trails needed to be constructed to provide continuous access to the course and ', that some overlay �ork needed to be done on existing trails as a result of ', flood damage. He advised that to acco�lish the needed work, the Change Order ', would be in the amount of $15,358.77. (Change Order No. 4 attached hereto and � made a part hereof as E�hibit "A".) I�', Follawing a short discussion, Council NlemUer Brekken made a motion to approve ' the Change Order with Bob Nbore, Inc. for extension and repair of golf course ', cart trails in the amount of $15,358.77. The motion was seconded by Council ', Member Dunn and prevailed by the following vote: �', Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer �I Nays : None � Absent: Tate I�, SOU`I'fiWEST SEWER LINE Q��ANGE ORDER NO. 1, WRIGHT CONSTRUCTION CO. �, The next order of business was for the City Council to consider a Change Order ' to the Southwest Sewer Line contract with Wright Construction CaYipany. �s ' City Engineer Jim Baddaker advised that the Change Order would increase the contract amount by $7,189 for the installation of sanitary sewer facilities on Kelsey Court. (Change Order No. 1 attached hereto and made a part hereof as ,�, Exhibit ��B��,) Council Member Dyer made a motion to authorize the City Staff to approve Change Order No. 1 to Wright Construction Ca�any in the amount of $7,189. The motion was seconded by Council M�mber Oliver and prevailed by the following vote: I Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer '�, Nays . None I Absent: Tate 09/07/82 Gg�p��-CpT.T, , TIT�� I. S. D. , CITIZEL�IS ADVISORY COMMITI�E REPRESII�7TATIVE The ne�t order of business was for the City Council to consider appointing a Council Nle.mber to the Grapevine-Colleyville I. S. D. Citizens Advisory Committee. Assistant City Manager Bill Eisen advised that Council N�er Shafer had been serving in the capacity for several years, but attending college in the evenings would prohibit him fran serving an additional term. ¢.� Council Nlesnber Dyer then made a motion to appoint Council Member Brekken to serve as the City's representative on the Grapevine-Colleyville Independent School District's Citizens' Advisory C�anittee. The mr�tion was seconded by �`' Council N1�niber Shafer and prevailed by the following vote: Ayes . Ware, Oliver, Dunn, Shafer, & Dyer Nays . None Absent : Tate Abstain: Brekken FIRE FIGHTING EQUIPMIIV�r, BID AWARD The next order of business was for the City Council to consider awarding the bid for purcha.se of fire fighting equipment. Assistant City Manager Bill Eisen advised that the follawing bids had been received for the purchase of a 1000 GPM P�mtper Truck. BIDDER 1000 GPM PUMPER DELIVERY TIME Superior Southwest, Inc. $89,577 Im�diately Fire Protection Service Co. $85,000 6 to 8 Months �� Mr. Eisen then reco�nded that the bid be awarded to Superior Southc�rest, Inc. .3 rather than the law bidder in consideration of the scheduled competion time of �� the new fire station and the delivery time of the equi�nt. The City Secretary read the caption of the proposed resolution. Council N1�mber Dunn made a motion to accept the Staff recom�ndation and approve the resolution. The motion was seconded by Council Member Dyer and prevailed by the follawing vote: Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None Absent: Tate RESOLUTION NO. 82-30 A RESOI�JTION OF THE CITY COUNCIL OF Tf� CITY OF GRAPE�TINE, TEXAS PROVIDING THAT BIDS WERE PROPE�2LY TAKE�I AND REVIEHIID FOR THE PURC�iASE OF A 1000 GPM PUMPER TRUCK; PROVIDING THAT THE BID BE AWI�RDID TO A FIRM OTHE�R Tfi�N THE IAW BIDDER; AND PROVIDING AN EE'FFFJCTIVE DATE � Mr. Eisen then reported the following bids received regarding the purchase of a Quick Attack Truck. � BIDDER 4UICK ATI'ACK TRUCK DELIVERY TIME Superior Southwest, Inc. $51,587 30 to 45 days Fire Protection Service Co. $38,500 6 to 8 months The Council was then advised that Fire Protection Service Company's bid failed to meet specifications and recommended that the bid be awarded to Superior Southwest, Inc. on its bid of $51,587. 09/07/82 '� Council N1Q.mber Dyer then made a motion to accept the recomriendation of the �, City Staff and award the bid for the Quick Attack Truck to Superior Southwest, I Inc. in the amount of $51,587. The motion was seconded by Council Member �I Shafer and prevailed by the following vote: '��, Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer '� Nays . None ' Absent: Tate II AMBULANCE, BID AWARD ,�� ', The ne�t order of business was for the City Council to consider awarding the �, bid for the purchase of an ambulance. , �� � The Council was advised that the follaaing bids were received. BIDDER AMOUNT BID DELIVERY TIME Texas Superior, Inc. $30,833 45 Days �, 1982 Chassis ��, S�rs Ambulance & Coach $32,850 60 to 90 Days �, 1982 Chassis ', Texas Superior, Inc. $33,383 45 Days ' 1983 Chassis I SimBr�ers Ambulance & Coach $33,850 90 to 120 Days i 1983 Chassis Superior Southwest, Inc. $36,146 90 Days I, Mr. Eisen then rec�nded the bid be awarded for the purchase of a 1983 �, C,hassis, and that it be purchased fran StuYxners Ambulance & Coach rather than ' Texas Superior, Inc. because of the availability of maintenance facilities. �+� , ' � , The City Secretary read the caption of the proposed resolution. ,�.�� ', Council NIember Brekken then made a motion that the resolution be adopted I, awarding the bid for the purchase of an ambulance to Sunmers Ambulance & Coa.ch ' on its bid of $33,850. The m�tion was seconded by Council M�ember Shafer and prevailed by the following vote: Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer I, Nays . None '�, Absent: Tate I RESOLUTION NO. 82-31 ' A RESOI�tJTION OF THE CITY COUNCIL OF TI� ', CITY OF GRAPEVINE, TEXAS, PROVIDING TfiAT ', BIDS WERE PROPII2LY TAKEDI AND REVIEWEp ', FOR THE PURCHASE OF A MODULAR AMBULANC�E; ' PROVIDING 'I'HAT THE BID BE AT�RDID TO A �� FIRM O'I�IER THAN THE I,C7W BIDDER; AND '� PROVIDING AN EEFE�CTIVE DATE II, AATOURNNIE�]T „�;, ', There being no further business to come before the Council, Council Nlember ',, Shafer made a mption to adjourn. The motion was seconded by Council N1�nber ' Oliver and prevailed by the follawing vote: ', Ayes . Ware, Oliver, Dunn, Shafer, Brekken, & Dyer '�, Nays : None li Absent: Tate II PASSID AND APPROVID BY THE CITY UNCIL OF THE ITY OF GRAPEVINE, TEXAS on ' this the � j � � day of _ �,�,,4r�(�� ► 1982. 09/07/82 APPRdVID .�--�4�'�.�C.J Mayor A'ITEST: �... `�°" City Secretary � � � irrrr '� EXHIBIT "A" TO CITY COUNCIL MINL7TES OF 9/7/82 CHANGE � A�RCHITECT ❑ � ', QRDER CONTRACTOR ❑ ���'� FIELD ❑ AIA DOCUMENT G701 OTHER • ,. - . i ��-� PRO)ECT: GRAPEVINE MUNICIPAL GOLD COURSE CHANGE ORDER NUMBER: #4 (name, address) PARKING LOT & CART TRAILS TO (Contractor) ' (—BOB MOORE & BOB MOORE, INC. � �qRCHiTECT'S PRO)ECT NO: � ; P. 0. Box # 7754 . CONTRACT FOR: . � i Fort Worth, Texas 76111 � , � � CONTRACT DATE: September 21 , 1981 � You are directed to make the following changes in this Contract: See attached for location � of additional work • ITEM COMPLETED QTY. PRESEN�T�ONTRACT REVISED QTY. UNIT PRICE TOTAL PRICE # 8 Unclassified 607 Cu. Yds. 691 .93 � 958 � 2.46 $ 2356.68 ' Excavation i # 10 �"H.M.A.C. 4095 Sq. Yds: 6227.33 7254.33 $ 7.70 $55,858.34 # 11 Base Preparation 4095 Sq. Yds. 6227.33 7254.33 $ 0.50 $ 3,627.17i # 12 1 1/2 HMAC -0- Sq. Yds. -0- 2,174 � $ 2.89 $ 6,282.86 �.r. ,_ . Overlay TOTAL $68,125.05 �> � : , " ; . : € t � � . . f . , I The originai Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 74,177.48 - Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $- 8,319.2� - The Contract Sum prior to this Change Order was . . . . . . . . . . . . . • • $ 65,858.50 � 7he Contract Sum wiil be (increased) (}9�f�(r��1QXX�D��� by this Change Order. . • $ 15,358.77 ' The new Contract 5um induding this Change Order will be . . . . . . . . . . . $ $� ,2�7.2� • � The Contract Time will be (increased) 08����Is�18XX�'r3dEt�3��� bY ( 1•5 ) Days. The Date of Completion as of the date of this Change Order therefore i5 Sept@fTlb21" 3O� �982 . The Ohio Casualty - City of Grapevine Grnun Tn�tir�nre ('o R�h htnnrp R Rnh Mnnre Inco `�"' ��t3(� Suret CONTRACTOR O N Y P 0 Rox # 7754 �. . Drawer 1547 , Address A`�r`apevi ne, Tx. 76051 � Dallas, Texas�75240 Fort Worth, Texas 76111 � - I ! BY. BY gY � DATE DATE DATE ' i AfA DOCUMENT G701 • CH/�NGE ORDER • APRIL 1970 EDITION • AIA� • OO 1970 • 7HE ONE PAGE '; AMERIUN INSTITUTE Of /1RCNITECTS, 7735 kEW YORK AVE., NW,WASHIhGTON, D.C. 20006 I '` � ' t t � � .'L i$?:- �*...�� h `' sq...j .,'a,.0 .G �F'y�a�. � � F t ��� J �,a1. �� �-.4 ..< � �!iy Yc'iLn � �sa��+ ,� .- � s�t t c �c}"i� �.i *a'- xd -i ti � -'t � s - �,a �i "�rx,� a�� -� "r�5�.,. �?-. "4>- � .�y� � .,.�h n , .; :� � i;� . . . 7 :; �y:c �� '�'.'�y�,. ,�._ . , �... _ ' -�. �� .:� ., r. •,./ y.' t ,.I,,: ^�^'q."� vs j+Th � � u � � ; . _, i,� t , i _. - - " �.:ti .;; � :v �" c�._:''t -;r i .,a': '.^5'`'` `..""`� fi �, ' �-*^ � c r-�y✓ t; dx �..,,T _:t..� "`W E��iIBIT "B", PAGE 1, `I'0 CITY COUNCIL MINU'1�S OF 9/7/82 ! ,- C���l�t �3� �:TsRaA '��3tlK 4�t���t -' � - ' .. �, PROJECT: South���est Sewer Lines, GPV-81118 CONTRACT: `�°°� OWNER: Ci ty of Grapevi ne, 7exas CONTRAC'OR: Wright Construction Company, Grapevine, Texas � CHANG� CR�ER NO. � DATE: August 23, 1982 CHA�I�� A�t ��Z�� b'�lBRK 'Pib �E P���ORN1rD QUANTITY UNIT TOTAL COST N0. DESCRIPTION UNIT IP�CR. DECR. COST INCR. DECR. 1 6" Pipe, 0'J6' L.F. 41 - $ 7.00 �- 287 $ - 2 6" Pipe, 6'/8' L.F. 341 - 8.00 2,728 - 3 6" Pipe, 8'/10' L.F. 1 ,349 - 9.00 12,141 - 4 6" Pi�e, 10'/12' ' L.F. 36 - 10.00 360 - 9 1Q" Pipe, 6'/8' _ L.F. 41 - 10.00 410 - ,�,.,� 12 12" Pipe, 6'/8' . L.F. - . l34 11 .50 - 1 ,541 13 12" Pipe, 8'/10' L.F. 91 - 13.00 1 ,183 - 14 12" Pipe, 10'/12' L.F. 168 - 14.50 , 2,436 - 15 12" Pipe, 12'/14' L.F. - 109 16.00 - 1 ,744 16 10" Force h1ain, 0'/6' L.F. " - 112 16.00 - 1 ,792 17 10" Fcrce Main, 6'/8' L.F. 151 - 17.00 2,567 - � 18 10" Force Main, 8'/10' L.F. - 123 19.00 - 2,337 19 10" Force Main, 10'/12' L.F. - 72 24.00 - 1 ,728 ZO 10" Force Main, 12'/14' L.F. - 83 29.00 - 2,407 21 10" Force Main, 14'i16' L.F. - � 12 34.00 - 408 22 10" Force f�ain, 16'/18' L.F. - 8 39.00 ' - 312 30 10" D. I . Pipe (Elev. X-ing) L.F. 18 - 29.00 522 - 31 Szd. 5-Ft. Piers Ea. - 1 850.00 - 850 32 Pier Extension L.F. 13 - 35.00 455 - 33 StC_ i�H to 6-Ft. Ea. 2 . - 775.00 1 ,550 - 34 Ex:r� Depth MH L.F. - 1 80.00 - 80 ,� 35 Stan�ard Cleanout Ea. 1 - 125.00 125 - 36 Ho. Service Conn. Ea. 18 - 175.00 -3,150 - � 37 Add'tl 4" Serv. Pipe L.F. 236 - 7.00 1 ,652 - . � . ,,. . - _ _ = .. . . . . � . � - '4�. �_ ' . . . .. '� EXHIBIT "B", PAGE 2, TO CITY COUNCIL A'IINUrl'ES OF 9/7/82 ,, .�:-�� � ' � 38 �1 Co�}c. Encase-10" Pipe L.F. - 15 10.00 - 150 , 39. #2 Ccnc. Encase-10" Pipe L.F. . 2 - , 16.00 � 32 - 40 Fleod Area MH Covers Ea. - 3 250.00 - 750 � 41 Replace Asph. Paving S.Y. 200 - 12.00 2,400 - 44 Frerch Drain L.F. 36 - 10.00 360 - �� 45 Bored X-ing "A" w/10" Pipe L.F. - 27 80.00 - 2,160 46 Bor�u X-ing "B" w/12" Pipe L.F. - 27 90.00 - 2,430 47 Bored X-ing "C" w/12" Pipe L.F. - 72 90.00 - 6,480 � TOTALS �32,358, �25,l 69 , NET CNANGE (Increase) $7,189.00 NOTE: T�,e ficregoing changes of quantities and costs are the result of the following modifications to original contract drawings: 1 . Realignment of Force P�ain - Sta. 0+00 to .22+00; 2. Realighment of Line "A" = Sta. 61+57.4 .to 72+25; ��� 3. Realignment of Line "B" - Sta. 0+00 to 4+81 ; "`�" � 4. Omission of all bored ro�d crossings; and � 5. Addition of new line for Kelsey Court. � Previous contrnct amoun! $318,169.00 Net(incr�ase)(d:ecov�c��n contract amount 7,189.00 Revised cor,lract amount $325,358.00 Pdet(incr,e9se)(�t,�x�s�e�in contract time of completion 30 Calendar Days Revise� c�ntract time of compietion 150 Calendar Days Recommer:::ed by Approved by OWNER FREESE A�� NICHOLS �/ ` / ' � BY � ��- C r';�Z_-�`t� BY- . � � Distribulion: Approved �y CONTRACTOR I—Owner ' 1—Controctor � I—F. &N. Off�ce GPV-81118 BY 1—Res. Eng. C.�. ��0. � SHT. �2 of 2 = . . - _ < . - .