HomeMy WebLinkAbout2020-10-06 Regular Meeting * CITY OF GRAPEVINE, TEXAS
GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA
T E, x e s TUESDAY, OCTOBER 6, 2020
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City
Council will conduct the meeting scheduled at 5:30 pm on October 6, 2020 in the Council Chambers
at 200 South Main Street, by telephone conference in order to advance the public health goal of
limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus
(COVID-19). The Mayor and Members of City Council may attend this meeting in person.
There will be no public access to the location described above. The meeting will be
livestreamed on the City's website at www.grapevinetexas.gov.
This supplemental written notice, the meeting agenda, and the agenda packet are posted online at
www.grapevinetexas.gov.
The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The
audio conference PIN is 506 680 526#.
The public will be permitted to offer public comments telephonically as provided by the agenda and
as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, October
5, citizens can submit a Citizen Appearance request form from the City's website at
https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those
that have submitted a form will be called on to speak in the order the forms were received. The
deadline to submit requests will be 4:00 pm on Tuesday, October 6.
A recording of the telephonic meeting will be made, and will be available to the public in accordance
with the Open Meetings Act upon written request.
5:00 p.m. Dinner - City Council Conference Room
5:15 p.m. Call to Order of City Council Meeting — City Council Chambers
5:15 p.m. Executive Session — City Council Conference Room
5:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 5:15 p.m. — City Council Chambers
EXECUTIVE SESSION:
1 . City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, downtown parking and
the 185 acres) pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 5:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed
CITIZEN COMMENTS
3. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council's consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. In accordance with the Texas Open
Meetings Act, the City Council is restricted in discussing or taking action during
Citizen Comments.
PRESENTATIONS
4. Mayor Tate to present a proclamation recognizing National Night Out To Go.
NEW BUSINESS
5. Consider the purchase of kennel equipment from Tri Star Metals for the Animal
Services Facility, and take any necessary action.
6. Consider the purchase of facility signage from Identitec Signs for the Animal
Services Facility, and take any necessary action.
City Council October 6, 2020 Page 2
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
7. Consider the renewal of annual policies for railroad liability and physical damage
with Westchester Insurance and RLI Insurance Companies. Chief Financial
Officer recommends approval.
8. Consider the renewal of an annual policy for property and casualty insurance
coverage with Travelers Insurance. Chief Financial Officer recommends approval.
9. Consider the renewal of an annual contract for financial system support services
with OPENGOV Financials (formerly STW, Inc.) for the Fiscal Services
Department. Chief Financial Officer recommends approval.
10. Consider the renewal of an annual policy for Cyber Liability insurance coverage
with XL Insurance Company. Chief Financial Officer and Chief Technology Officer
recommend approval.
11 . Consider the award of annual contracts for RFB 497-2020 for horticulture
chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company,
Simplot, Winfield Solutions and Innovative Turf Supply. Golf Director recommends
approval.
12. Consider the renewal of annual contracts for temporary employment services with
Abacus Corporation and Temporaries of Texas, Inc. Human Resource Director
recommends approval.
13. Consider renewal an agreement for Geographic Information System Software with
Esri, Inc. Chief Technology Officer recommends approval.
14. Consider an annual contract for traffic engineering services with Kimley-Horn and
Associates. Public Works Director recommends approval.
15. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director recommends approval.
16. Consider Ordinance No. 2020-047 abandoning a 10-foot wide Sanitary Sewer
Easement on Lot 2R1 and 2R2 Block 23, Original Town of Grapevine located at
608 South Dooley Street and 420 East College Street. Public Works Director
recommends approval.
City Council October 6, 2020 Page 3
17. Consider Ordinance No. 2020-048 abandoning a 5-foot wide Utility Easement on
Lot 4, Block 1 , Walker Farms located at 3212 Walker Place. Public Works Director
recommends approval.
18. Consider the minutes of the September 15, 2020 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 ,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 2, 2020
by 5:00 p.m. �RaPEy
vi im
Tara Brooks, TRMC, CRM
wti i
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council October 6, 2020 Page 4
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were present in person in the City Council Chambers, Second Floor, 200 South Main
Street.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of October, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 5:15 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, downtown parking,
and the 185 acres) pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 5:17 p.m. The closed session ended at 5:28 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Rumbelow requested, relative to Section 551.072, Council authorize the
acquisition of the lots at 501 South Church Street consistent with the discussions in
Executive Session and authorize the City Manager to execute all associated documents
and to take all other necessary action.
Motion was made to authorize the acquisition of the lots at 501 South Church Street
consistent with the discussions in Executive Session and authorize the City Manager to
execute all associated documents and to take all other necessary action.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
REGULAR MEETING
Mayor Tate called the regular meeting to order at 5:31 p.m.
Item 2. Invocation and Pledge of Allegiance
Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance.
Item 3. Citizen Comments
Beginning at 5:00 p.m. on October 4, 2020, citizens were able to submit a citizen
appearance request form through the City's website.
No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone
to speak. There was no one on the phone who wished to speak.
PRESENTATIONS
Item 4. Mayor Tate to present a proclamation recognizing National Night Out To Go.
Mayor Tate presented the proclamation recognizing October 6 as National Night Out To
Go to Police Chief Mike Hamlin.
City Council October 6, 2020 Page 2
NEW BUSINESS
Item 5. Consider the purchase of kennel equipment from Tri Star Metals for the Animal
Services Facility, and take any necessary action.
Police Chief Hamlin presented this item and requested approval of new kennel equipment
for the Animal Services Facility for an estimated amount of $48,750.
Motion was made to approve the purchase of kennel equipment from Tri Star Metals for
the Animal Services Facility.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 6. Consider the purchase of facility signage from Identitec Signs for the Animal
Services Facility, and take any necessary action.
Police Chief Hamlin presented this item and requested approval of the purchase of LED
signs, animal anodized aluminum signs and interior wall signage for the Animal Services
Facility for an estimated amount of $49,550.
Council discussed the signage.
Police Chief Hamlin updated Council on the progress of the construction of the new
Animal Services Facility.
Motion was made to approve the purchase of facility signage from Identitic Signs for the
Animal Services Facility.
Motion: O'Dell
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council October 6, 2020 Page 3
Item 7. Consider the renewal of annual policies for railroad liability and physical damage
with Westchester Insurance and RLI Insurance Companies.
Chief Financial Officer Greg Jordan recommended approval of the renewal of the liability
insurance and physical damage policies as required per the DART contract for an
estimated amount of $194,300.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider the renewal of an annual policy for property and casualty insurance
coverage with Travelers Insurance.
Chief Financial Officer Jordan recommended approval of the renewal of the annual
policies for property and casualty insurance in an amount not to exceed $1,014,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the renewal of an annual contract for financial system support services
with OPENGOV Financials (formerly STW, Inc.) for the Fiscal Services Department.
Chief Financial Officer Jordan recommended approval of the renewal of an annual
contract for financial system support services for an amount not to exceed $40,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the renewal of an annual DOlicv for Cvber Liabilitv insurance coveraae
with XL Insurance Company.
Chief Financial Officer Jordan and Chief Technology Officer Tessa Allberg recommended
approval of the renewal of the annual policy for Cyber Liability insurance coverage for an
estimated amount of $42,000.
City Council October 6, 2020 Page 4
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider the award of annual contracts for RFB 497-2020 for horticulture
chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company, Simplot,
Winfield Solutions and Innovative Turf Supply.
Golf Director Russell Pulley recommended approval of the award of annual contracts for
horticulture chemicals and fertilizers for an annual estimated amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider the renewal of annual contracts for temporary employment services
with Abacus Corporation and Temporaries of Texas, Inc.
Human Resource Director Rachel Huitt recommended approval of the renewal of annual
contracts for temporary employment services with each department using their budgeted
funds as needed.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider renewal an agreement for Geographic Information System Software
with Esri, Inc.
Chief Technology Officer Allberg recommended approval of the renewal of an agreement
for Geographic Information System Software for an estimated amount of $55,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council October 6, 2020 Page 5
Item 14. Consider an annual contract for traffic engineering services with Kimley-Horn
and Associates.
Public Works Director Bryan Beck recommended approval of an annual contract for traffic
engineering services to include signal timing studies, traffic control plans, traffic related
grant applications and traffic studies for an amount not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director Beck recommended approval of the renewal of the annual
contracts for the purchase of aggregate materials on an as -needed basis for an annual
estimated amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider Ordinance No. 2020-047 abandoning a 10 -foot wide Sanitary Sewer
Easement on Lot 2R1 and 2R2 Block 23, Original Town of Grapevine located at 608
South Doolev Street and 420 East Colleae Street.
Public Works Director Beck recommended approval of the ordinance to abandon a
sanitary sewer easement as requested by the property owners at 608 South Dooley
Street and 420 College Street.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2020-047
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10 -
City Council October 6, 2020 Page 6
FOOT SANITARY SEWER UTILITY EASEMENT ON LOTS
2R1 AND 2R2, BLOCK 23, ORIGINAL TOWN OF
GRAPEVINE TO THE CITY OF GRAPEVINE, TEXAS AS
HEREINAFTER DESCRIBED; AND DECLARING AN
EMERGENCY
Item 17. Consider Ordinance No. 2020-048 abandoning a 5 -foot wide Utility Easement
on Lot 4, Block 1, Walker Farms located at 3212 Walker Place.
Public Works Director Beck recommended approval of the ordinance to abandon an
easement at the request of the property owner at 3212 Walker Place.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2020-048
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A 15 -FOOT UTILITY EASEMENT ON LOT 4,
BLOCK 1, WALKER FARMS CITY OF GRAPEVINE, TEXAS
AS HEREINAFTER DESCRIBED; AND DECLARING AN
EMERGENCY
Item 18. Consider the minutes of the September 15, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 5:45 p.m.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council October 6, 2020 Page 7
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of October, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
GRApF
Al
Tara Brooks LU ;
City Secretary
City Council October 6, 2020 Page 8