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HomeMy WebLinkAboutItem 15 - City Council Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of October, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:15 p.m. in the City Council Chambers. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, downtown parking, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 5:17 p.m. The closed session ended at 5:28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Rumbelow requested, relative to Section 551 .072, Council authorize the acquisition of the lots at 501 South Church Street consistent with the discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to authorize the acquisition of the lots at 501 South Church Street consistent with the discussions in Executive Session and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 5:31 p.m. Item 2. Invocation and Pledge of Allegiance Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on October 4, 2020, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. PRESENTATIONS Item 4. Mayor Tate to present a proclamation recognizing National Night Out To Go. Mayor Tate presented the proclamation recognizing October 6 as National Night Out To Go to Police Chief Mike Hamlin. City Council October 6, 2020 Page 2 NEW BUSINESS Item 5. Consider the purchase of kennel equipment from Tri Star Metals for the Animal Services Facility, and take any necessary action. Police Chief Hamlin presented this item and requested approval of new kennel equipment for the Animal Services Facility for an estimated amount of $48,750. Motion was made to approve the purchase of kennel equipment from Tri Star Metals for the Animal Services Facility. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the purchase of facility signage from Identitec Signs for the Animal Services Facility, and take any necessary action. Police Chief Hamlin presented this item and requested approval of the purchase of LED signs, animal anodized aluminum signs and interior wall signage for the Animal Services Facility for an estimated amount of $49,550. Council discussed the signage. Police Chief Hamlin updated Council on the progress of the construction of the new Animal Services Facility. Motion was made to approve the purchase of facility signage from Identitic Signs for the Animal Services Facility. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council October 6, 2020 Page 3 Item 7. Consider the renewal of annual policies for railroad liability and physical damage with Westchester Insurance and RLI Insurance Companies. Chief Financial Officer Greg Jordan recommended approval of the renewal of the liability insurance and physical damage policies as required per the DART contract for an estimated amount of $194,300. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer Jordan recommended approval of the renewal of the annual policies for property and casualty insurance in an amount not to exceed $1 ,014,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for financial system support services with OPENGOV Financials (formerly STW, Inc.) for the Fiscal Services Department. Chief Financial Officer Jordan recommended approval of the renewal of an annual contract for financial system support services for an amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual policy for Cyber Liability insurance coverage with XL Insurance Company. Chief Financial Officer Jordan and Chief Technology Officer Tessa Allberg recommended approval of the renewal of the annual policy for Cyber Liability insurance coverage for an estimated amount of $42,000. City Council October 6, 2020 Page 4 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11 . Consider the award of annual contracts for RFB 497-2020 for horticulture chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company, Simplot, Winfield Solutions and Innovative Turf Supply. Golf Director Russell Pulley recommended approval of the award of annual contracts for horticulture chemicals and fertilizers for an annual estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resource Director Rachel Huitt recommended approval of the renewal of annual contracts for temporary employment services with each department using their budgeted funds as needed. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider renewal an agreement for Geographic Information System Software with Esri, Inc. Chief Technology Officer Allberg recommended approval of the renewal of an agreement for Geographic Information System Software for an estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council October 6, 2020 Page 5 Item 14. Consider an annual contract for traffic engineering services with Kimley-Horn and Associates. Public Works Director Bryan Beck recommended approval of an annual contract for traffic engineering services to include signal timing studies, traffic control plans, traffic related grant applications and traffic studies for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials. Public Works Director Beck recommended approval of the renewal of the annual contracts for the purchase of aggregate materials on an as-needed basis for an annual estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider Ordinance No. 2020-047 abandoning a 10-foot wide Sanitary Sewer Easement on Lot 2R1 and 2R2 Block 23, Original Town of Grapevine located at 608 South Dooley Street and 420 East College Street. Public Works Director Beck recommended approval of the ordinance to abandon a sanitary sewer easement as requested by the property owners at 608 South Dooley Street and 420 College Street. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-047 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10- City Council October 6, 2020 Page 6 FOOT SANITARY SEWER UTILITY EASEMENT ON LOTS 2R1 AND 2R2, BLOCK 23, ORIGINAL TOWN OF GRAPEVINE TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; AND DECLARING AN EMERGENCY Item 17. Consider Ordinance No. 2020-048 abandoning a 5-foot wide Utility Easement on Lot 4, Block 1 , Walker Farms located at 3212 Walker Place. Public Works Director Beck recommended approval of the ordinance to abandon an easement at the request of the property owner at 3212 Walker Place. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-048 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A 15-FOOT UTILITY EASEMENT ON LOT 4, BLOCK 1 , WALKER FARMS CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; AND DECLARING AN EMERGENCY Item 18. Consider the minutes of the September 15, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 5:45 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council October 6, 2020 Page 7 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of October, 2020. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council October 6, 2020 Page 8