HomeMy WebLinkAboutItem 12 - Managed Data Storage ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
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SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
MANAGED DATA STORAGE SERVICES
RECOMMENDATION:
City Council to consider approval for the renewal of an annual contract with One Safe
Place Media Corporation for managed data storage services.
FUNDING SOURCE:
Funding for this purchase is available in account 100-44540-101-2 (General Fund/City
Manager/Technology/Professional Services) in an annual amount of $36,000.00.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A). A resolution considering
the initial purchase of managed data storage services provided by One Safe Place
Media Corporation as a sole source vendor was approved by Council previously. This is
the final renewal of the four, one-year renewal options available.
The purpose of this bid is for disaster recovery of all City data stored in an electronic
form. The data is located and stored in fully encrypted form in a secure data center off
site. The City and the daily transfer of new and changed data occur nightly over the
Internet with full data encryption. This service keeps the City in compliance with industry
compliance standards, Federal, State and local laws which guarantees the City will not
lose any data due to a disaster or equipment failure. This service also includes a "warm
site" where the City can set up network equipment used to provide computer services in
the event of a major disaster that damages City data and renders our ability to provide
computer services inoperable.
One Safe Place Media Corporation has agreed to renew with no increase in pricing.
Staff recommends approval.
JJ/BS
2:36:28 PM 9/10/2014