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Home My WebLink About2020-10-20 Joint Meeting CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, OCTOBER 20, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council and Planning and Zoning Commission will conduct the meeting scheduled at 7:30 pm on October 20, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor, Members of City Council and Planning and Zoning Commission Members may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 772 742 806#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, October 19, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, October 20. Written comments can also be submitted via email to Susan Batte at sbatte(abgrapevinetexas.gov. All comments will be provided to City Council and the Planning and Zoning Commission and made part of the record. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 7:00 p.m. Dinner— City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers 1 . CALL TO ORDER: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT PUBLIC HEARINGS 3. Zoning Change Application Z20-03, Conditional Use Permit CU20-21, Planned Development Overlay PD20-031 (Elan Grapevine, The Preserve Phase II) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by CRP-GREP Elan Grapevine Owner, LP requesting to rezone approximately 47 acres from "PCD" Planned Commerce Development District to "R-MF" Multifamily District for the development of a multifamily apartment complex. The applicant is also requesting a conditional use permit to increase the building height, reduce required parking, and front yard setback and a planned development overlay to deviate from, but not limited to, building separation. The subject property is located at 4501 State Highway 360. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the purchase of acoustical panels from Rice Drywall for the Animal Services Facility. Police Chief recommends approval. 6. Consider the purchase of an LED lighting package from Horn Electric for the Animal Services Facility. Police Chief recommends approval. City Council October 20, 2020 Page 2 7. Consider a professional services contract for medical physicals with Huguley Assessment Center. Fire Chief recommends approval. 8. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer recommends approval. 9. Consider the emergency purchase of a bypass pump for the wastewater treatment plant from Global Pump Solutions. Public Works Director recommends approval. 10. Consider the award of an informal request for quote for vehicle lighting and equipment from Wildfire Truck and Equipment Sales. Public Works Director recommends approval. 11 . Consider Ordinance No. 2020-050 abandoning a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition located at 1776 State Highway 26. Public Works Director recommends approval. 12. Consider Ordinance No. 2020-051 abandoning a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition located at 1776 State Highway 26. Public Works Director recommends approval. 13. Consider Ordinance No. 2020-052 abandoning a 30-foot wide public access easement on Lots 1A1 , 1A2 and 1A3, Block 1 , The Bluffs at Grapevine Addition located at 1776 State Highway 26 and Bass Pro Drive. Public Works Director recommends approval. 14. Consider changing the start time of the November 3, 2020 regular Council meeting to 6:00 pm to allow City Council to attend Meeting Professionals International (MPI) — World Education Congress (WEC) Grapevine. City Secretary recommends approval. 15. Consider the minutes of the October 6, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 16. Zoning Change Application Z20-03 (Elan Grapevine The Preserve Phase II) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2020-053, if applicable, and take any necessary action. City Council October 20, 2020 Page 3 17. Conditional Use Permit CU20-21 (Elan Grapevine The Preserve Phase II) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2020-054, if applicable, and take any necessary action. 18. Planned Development Overlay PD20-031 (Elan Grapevine The Preserve Phase II) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2020-055, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 16, 2020 by 5:00 p.m. GRAD _ E Ur im Tara Brooks, TRMC, CRM =`� i a City Secretary Y `. �' r* If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council October 20, 2020 Page 4 CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, OCTOBER 20, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council and the Planning and Zoning Commission were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of October, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman B.J. Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Matthew Butler Assistant City Attorney Tara Brooks City Secretary Item 1 . Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Change Application Z20-03, Conditional Use Permit CU20-21, Planned Development Overlay PD20-031 (Elan Grapevine, The Preserve Phase II) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone approximately 47 acres from "PCD" Planned Commerce Development District to "R-MF" Multifamily District for the development of a multifamily apartment complex. The applicant is also requesting a conditional use permit to increase the building height, reduce required parking, and front yard setback and a planned development overlay to deviate from, but not limited to, building separation. The subject property is located at 4501 State Highway 360. Applicants Bill Dahlstom and Andrew Ord, representing Graystar, presented the proposed plan. Mr. Ord answered questions from the Commission and Council. No one spoke during the public hearing. There were two letters of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Fechter Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council October 20, 2020 Page 2 Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments There were no requests to speak during Citizen Comments. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Rogers requested item 14 be removed from consent. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider the purchase of acoustical panels from Rice Drywall for the Animal Services Facility. Police Chief Mike Hamlin recommended approval of the purchase of acoustical panels for an estimated amount of $32,370. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 6. Consider the purchase of an LED lighting package from Horn Electric for the Animal Services Facility. Police Chief Hamlin recommended approval of the purchase of an LED lighting package for an estimated amount of $49,600. City Council October 20, 2020 Page 3 Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 7. Consider a professional services contract for medical physicals with Huguley Assessment Center. Fire Chief Darrell Brown recommended approval of the professional services contract for medical physicals for Fire Department personnel for an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 8. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer Greg Jordan recommended approval of the contract for eProcurement and contract management services for an amount not to exceed $22,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 9. Consider the emergency purchase of a bypass pump for the wastewater treatment plant from Global Pump Solutions. Public Works Director Bryan Beck recommended approval of the emergency purchase of a bypass pump for an amount not to exceed $44,832. The pump at the Wastewater Treatment Plan failed several times in September and had to be replaced on September 24, 2020. Motion was made to approve the consent agenda as presented. Motion: Slechta City Council October 20, 2020 Page 4 Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 10. Consider the award of an informal request for quote for vehicle lighting and equipment from Wildfire Truck and Equipment Sales. Public Works Director Beck recommended approval of the award of an informal request for quote for an estimated amount of$31 ,063 to purchase vehicle lighting and equipment for the Fire, Parks, and Water Utilities departments. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 11 . Consider Ordinance No. 2020-050 abandoning a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition located at 1776 State Highway 26. Public Works Director Beck recommended approval of the abandonment of a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition that is no longer needed. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 ORDINANCE NO. 2020-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10- FOOT UTILITY EASEMENT ON LOT 1A1 , BLOCK 1 , THE BLUFFS AT GRAPEVINE ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; AND DECLARING AN EMERGENCY City Council October 20, 2020 Page 5 Item 12. Consider Ordinance No. 2020-051 abandoning a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition located at 1776 State Highway 26. Public Works Director Beck recommended approval of the abandonment of a 10-foot wide utility easement on Lot 1A1 , Block 1 , The Bluffs at Grapevine Addition that is no longer needed. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 ORDINANCE NO. 2020-051 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10- FOOT UTILITY EASEMENT ON LOT 1A1 , BLOCK 1 , THE BLUFFS AT GRAPEVINE ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; AND DECLARING AN EMERGENCY Item 13. Consider Ordinance No. 2020-052 abandoning a 30-foot wide public access easement on Lots 1A1 , 1A2 and 1A3, Block 1, The Bluffs at Grapevine Addition located at 1776 State Highway 26 and Bass Pro Drive. Public Works Director Beck recommended approval of the abandonment of a 30-foot wide public access easement on Lots 1A1 , 1A2 and 1A3, Block 1 , the Bluffs at Grapevine Addition that is no longer needed. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 ORDINANCE NO. 2020-052 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 30- FOOT WIDE ACCESS EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; City Council October 20, 2020 Page 6 DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider the minutes of the October 6, 2020 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: None Abstains: Leal Approved: 6-0-1 Item 14. Consider changing the start time of the November 3, 2020 regular Council meeting to 6:00 pm to allow City Council to attend Meeting Professionals International (MPI) — World Education Congress (WEC) Grapevine. City Secretary Brooks recommended changing the start time of the November 3, 2020 regular Council meeting to 6:00 p.m. Convention and Visitors Bureau Director P.W. McCallum answered questions about the Meeting Professionals International —World Education Congress event. Council discussed this item. Motion was made to change the start time of the November 3, 2020 regular Council meeting to 6:00 p.m. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 16. Zoning Change Application Z20-03 (Elan Grapevine The Preserve Phase II) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning change application by a vote of 7-0. Motion was made to approve Zoning Change Application Z20-03 and Ordinance No. 2020-053. Motion: Freed Second: Coy City Council October 20, 2020 Page 7 Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: Leal Approved: 6-1 ORDINANCE NO. 2020-053 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z20-03 ON A TRACT OF LAND OUT OF THE S. CLARY SURVEY, ABSTRACT 323 AND THE G. MINTER SURVEY, ABSTRACT 1083 BEING LOT 2, BLOCK A, GLADE/360 ADDITION (4501 STATE HIGHWAY 360), DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT TO "R-MF" MULTI-FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Conditional Use Permit CU20-21 (Elan Grapevine The Preserve Phase II) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit by a vote of 7-0. Motion was made to approve Conditional Use Permit CU20-21 and Ordinance No. 2020- 054. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: Leal Approved: 6-1 City Council October 20, 2020 Page 8 ORDINANCE NO. 2020-054 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE ISSUING CONDITIONAL USE PERMIT CU20- 21 , TO EXCEED THE HEIGHT REGULATIONS, VARY FROM PARKING REQUIREMENTS, AND ALLOW FOR A REDUCTION IN THE FRONT YARD SETBACK IN A DISTRICT ZONED "R-MF" MULTI-FAMILY DISTRICT FOR LOT 2, BLOCK A, GLADE/360 ADDITION (4501 STATE HIGHWAY 360), ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Planned Development Overlay PD20-031 (Elan Grapevine The Preserve Phase 11) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the planned development overlay by a vote of 7-0. Motion was made to approve Planned Development Overlay PD20-031 and Ordinance No. 2020-055. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: Leal Approved: 6-1 ORDINANCE NO. 2020-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE ISSUING PLANNED DEVELOPMENT OVERLAY PD20-03 TO DEVIATE FROM, BUT NOT BE LIMITED TO, THE BUILDING SEPARATION REQUIREMENTS RELATIVE TO THE "R-MF" MULTIFAMILY DISTRICT FOR LOT 2, BLOCK A, GLADE/360 ADDITION (4501 STATE HIGHWAY 360)ALL IN City Council October 20, 2020 Page 9 ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:28 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of November, 2020. APPROVED: William D. Tate Mayor ATTEST: GRAPE GA. i Al le Tara Brooks U1 i x City Secretary Y, i City Council October 20, 2020 Page 10