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Home My WebLink About1981-06-02 Regular Meeting CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 2 , 1981 AT 7 : 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET �� I. CALL TO ORDER ��. II. INVOCATION: Council Member Ted Ware III. CITIZENS REQUESTS and/or MISCELLANEOUS REPORTS IV. MINUTES (May 5, 7 , & 12, 1981) V. NEW BUSINESS A. Mr. Bob Nichols , representing the engineering firm of Freese & Nichols to address the Council relative to providing water, sewer, and other mutual aid services for a proposed business park located in both Grapevine and Coppell. B. City Council to consider the appointment of a City auditor for review of the 1980-81 City records. C. City Council to consider calling a public hearing to consider an application submitted �;,,� by Mr. C.C. Hall for the relocation of a building. �� D. City Council to consider awarding the contract for construction of the Ball Street box culvert. VI. OLD BUSINESS City Council to consider the withdrawal of an application submitted by Mr. Michael Landis concerning the relocation of a house. VII. EXECUTIVE SESSION A. City Council to recess to the Conference Room for the purposes of discussing per- sonnel & real estate matters pursuant to Article 6252-17 , V.A.T.C.S. , Section 2 (f) & (g) • B. City Council to reconvene in the Council . � Chambers and take any necessary action per- taining to personnel or real estate matters. ��,,,,, V I I I. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR �,,,,, SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PRE- PARED AND POSTED ON THIS THE 29TH DAY OF MAY, 1981 AT 1: 30 P.M. S City Secre y Shirley A trong STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of June, 1981 at 7 : 30 p.m. in the Council Chambers, 413 Main Street, Grapevine, Texas with the following persons present to-wit: �� William D. Tate Mayor Ted R. Ware Mayor Pro Tem Charles Dunn Council Member �� C. L. Oliver Council Member William Shafer Council Member Marion Brekken Council Member Ron Dyer Council Member constituting a quorum with the following members of the City Staff: James L. Hancock City Manager Bill Eisen Assistant City Manager John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary CALL TO ORDER The meeting was called to order by Mayor Tate. INVOCATION Mayor Pro Tem Ware delivered the Invocation. i� EXECUTIVE SESSION i� The first order of business was for the City Council to recess to the Conference Room for the purpose of discussing personnel and real estate matters pursuant to Article 6252-17 , V.A.T.C.S. , Section 2, Subsections (f) and (g) . Real Estate, Convention & Visitors Bureau Following the Executive Session, Mayor Tate called the meeting back to order and asked the City Manager to report on any action necessary by the Council relative to the purchase of real estate. The Council was advised that the Convention and Visitors Bureau had asked consideration for the purchase of a tract of land on South Main Street adjoining American Bank of Commerce (139 ' X 406. 7 ' ) at a cost of $2. 90 per square foot, for a total of $163 , 818. 10, for future construction of an office facility. After a short discussion, Council Member Brekken made a motion to direct the City Manager to enter into a contract for the purchase of 1. 297 acres of land at a cost of $163 ,818.10 , «�-� with funds from the City of Grapevine General Fund, with the interest being waived upon consideration of the square footage available to the City for the passage from Main ��, Street to the future City Municipal Complex. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: Ayes . Tate, Ware, Dunn, Oliver, Shafer, Brekken, & Dyer Nays . None 06/02/81 Personnel, Judge Gray' s Resignation and Successor The City Manager then advised that the purpose of the Executive Session on personnel was to consider the resig- nation of Alternate Judge Floyd Gray and to appoint his successor. He further stated that Judge David Florence had expressed a desire to assume the responsibility of both Judge and Alternate Judge. Mr. Hancock then advised that it was the recommendation of the City Staff that the position ,�, of Alternate Judge be offered to Judge Florence with salary to be commensurate with duties. Councilman Dunn then made a motion to authorize the City �' � Manager to offer the position of Alternate Judge to Judge Florence with the salary to be not greater than what was budgeted for the 1980-81 fiscal year. The motion was sec- onded by Councilman Oliver and prevailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None CONSIDERATION OF THE MINUTES The next order of business was consideration of the minutes of May 5 , 7 , and 12, 1981. Council Member Brekken made a motion to waive the reading of the minutes and approve them as published. The motion was seconded by Councilman Oliver and prevailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None �► DISCUSSION, GRAPEVINE/COPPELL WATER & SEWER AGREEMENT �� The next order of business was for Mr. Bob Nichols, repre- senting the engineering firm of Freese & Nichols, to address the Council relative to providing water, sewer, and other mutual aid services for a proposed business park located in both Grapevine and Coppell. Mr. Nichols explained that future development in the north- east section of the city (the Hilton Hotel and Airport Business Park) presently had no water and sewer facilities. He further noted that Airport Business Park had eighty-five acres in Grapevine and seventy-three acres in Coppell. It was further explained that it had been proposed that the sewer for the Business Park be handled by Coppell, and that water be provided by the City of Grapevine until both cities were in a position to provide utilities to the respective areas within their cities. Mr. Nichols explained in detail the alternatives available, as well as the effects on Grape- vine ' s present and future water and sewer systems. Numerous questions were raised by the Council as to whether or not an agreement with Coppell would be in the best � interest of the City of Grapevine and its citizens. Mr. Nichols advised the Council that their questions would ,,,�. be addressed and that no formal council action was necessary at the present time. 06/02/81 AUDITOR SELECTION, 1980-81 CITY RECORDS The next order of business was for the City Council to consider the appointment of a City auditor for review of the 1980-81 City records. Audit Committee Chairman, Councilman Dunn, gave a brief history advising the Council of the members of the Audit Committee and the duties and goals of said Committee. Mr. Louis McLain, government services consultant, then addressed the Council concerning the procedure during which `�" specifications were prepared and proposals received from various auditing firms. He advised the Council of the criteria used in selecting the three firms for final con- sideration. Mr. McLain then provided the Council with a tabulation of the ten firms from which proposals had been submitted (attached hereto and made a part hereof as Exhibit .,A�� . Councilman Dunn then advised that it was the recommendation of the Audit Committee that the firm of Peat, Marwick, and Mitchell be engaged to audit the 1980-81 City records. He added that in the budget process, the Committee would rec- ommend that $21, 000 be budgeted for audit purposes. He continued by stating that the figures discussed did not include audit procedures relating to revenue sharing and bond issue matters. Following a short discussion, the City Secretary read the caption of the proposed resolution. Mayor Pro Tem Ware made a motion to accept the recommendation of the Audit Committee and adopt the resolution. The motion was seconded by Council- �°� man Shafer and prevailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer ��" Nays . None RESOLUTION NO. 81-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE APPOINTMENT OF AN AUDIT FIRM FOR THE FISCAL YEAR 1980-81; PROVIDING A MAXIMUM FEE TO BE PAID TO SAID FIRM, PROVIDING FOR THE FILING IN THE OFFICE OF THE CITY SECRETARY OF A COPY OF BID DOCUMENTS AND OF THE PROPOSAL SUBMITTED BY THE FIRM APPOINTED, AND PROVIDING AN EFFECTIVE DATE CALLING PUBLIC HEARING, BUILDING RELOCATION, C.C. HALL The next order of business was for the City Council to con- sider calling a public hearing to consider an application submitted by Mr. C. C. Hall for the relocation of a build- *� ing. The Council was advised that the City Secretary' s Office was �, in receipt of an application submitted by Mr. C. C. Hall requesting permission to locate two portable buildings on his property at the northwest corner of Dooley and East Northwest Highway. It was noted that the City Staff recom- mended the public hearing to review the matter be called for June 16 , 1981. 06/02/81 Mayor Pro Tem Ware made a motion to accept the recommenda- tion of the City Staff and set the public hearing for June 16 , 1981. The motion was seconded by Councilman Dunn and pre- vailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None AWARD CONSTRUCTION CONTRACT, BALL STREET BOX CULVERT �� The next order of business was for the City Council to con- sider awarding the contract for construction of the Ball � , Street box culvert. City Engineer Jim Baddaker explained in detail the project and advised the Council of the bids received (bid tabula- tions attached hereto and made a part hereof as Exhibit "B" to the Minutes of June 2, 1981) . Mr. Baddaker then advised that it was the recommendation of the City Staff that the bid be awarded to Walt Williams Construction Company on their low bid of $9, 180. 80. Councilman Oliver then made a motion to accept the recom- mendation of the City Staff and award the bid to Walt Williams Construction Company in the amount of $9 ,180. 80. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None HOUSE MOVING APPLICATION, MICHAEL LANDIS The next order of business was for the City Council to ""'� consider the withdrawal of an application submitted by Mr. Michael Landis concerning the relocation of a house. � �, The City Secretary advised that she was in receipt of a request for withdrawal concerning Mr. Michael Landis ' s application to relocate a house from 1013 Wall to 220 Blevins. Councilman Dunn made a motion to accept the request for withdrawal. The motion was seconded by Councilman Dyer and prevailed by the following vote: Ayes . Tate, Ware, Oliver, Dunn, Shafer, Brekken, & Dyer Nays . None MISCELLANEOUS City Manager Jim Hancock advised the Council of a workshop for Council Members sponsored by North Central Texas Council of Governments scheduled for Thursday, June 18, 1981. He asked that those desiring to attend contact the City Sec- retary for reservations. ADJOURNMENT � There being no further business to come before the Council, Councilman Oliver made a motion to adjourn. The motion was seconded by Councilman Shafer and prevailed by the following � � vote: Ayes . Tate, Ware, Dunn, Oliver, Shafer, Brekken, & Dyer Nays . None 06/02/81 PASSED & APPROVED on this the 1_�r~ day of , 1981. APPROVED• "'--�-�--�� t Mayor ATTEST: � C y Sec ta ��, �:�..9 � • Exhibit "A" to the Council Minutes of June 2, 1981 City of Grapevine Auditor Se2ection .�.� Proposal F3eca� vw�.� Other Charp,es Audit Staff�ng �'i^^� Audit Fees �ev. Shar. ?or.d Iss. Other Indiridual Position Hrs fief. '�sl .�22 500 .,o n ;�oran ar r.e: Alexander , " :do charge , Denton �2 Winfred Faschall t,ana er 86 Ad�. 8;? or no need y500- g ::ichardso:, Grant '83 � Gree Hultgren Senior 20�; 10 � for for a si�n '84 � �1,�00 Other personnel Staff 282 ,85 inflat, increase 6?5 Arthur '81 330,000 �6,000 • Bi1Z DiZlion Partner 48 8ichardso: Anderson ��z �32,55o PIo charge May be a supgle- Mike Smith Manager 97 Arlin�ter_ '83 �35,35o small mental Jim Findley Senior 200 CODD@I1 '84 ,;38„00 additiona prof. Other personnel Prt, Sr_ 3; � NCiCOG '85 a"42,000 charge serv, fre Staff �� Jack '81 325,000 Addn'1 Plus all Jack Clark Partner ? Clark �82 527,500 52,000- ::o charge out-of- 5ue Harton Manager ? Lampasas 'A3 �30,25� 53,000 pocket ? 'a4 :;33,75o costs '$; a"36,025 ��,<--�.Coopers & '81 S15 000 Addn'1 '82 316�000 $900 rio charge Charles Soladay Partner ? Far^+ers Lybrand �83 S17�000 Ron. Clinkscale Partner ? Brar.ch 'E4 �1d�000 Bob Merrill Manager ? "�� 5 :3i 9,000 Amy Groi f In-chg. � 5rnst & '81 524,520 Addn'1 Eay �rlilkin Partner 2j tdhichita irlhinney �82 ^26,3R0 S1,Soo- r�o charge B. C. Hosch Planager 45 Falls 83 �28,-�90 �2,500 Vernon �Noelke Manager 75 Arlingtan '84 532,190 Bryan :ielbert Senior 140 GregS Cty. '�5 �36,375 Other personnel Staff 2K0 uer ersor_ ��£y. Judd, 'I`Y?omas '81 324,5C0 Addn'1 - Addn'1 - 'vJenaall Judd partr.er 40 Beasley & �82 :�27�500 pilled Billed Terry Bouton Supervisor i36 Lewisvill� $3 �29,�75 ^�r For Sally Swindell Senior _52 Smith 'Q4 ;33,000 Work Work Others specified Staff 20 '85 �37,000 4� Peat Marwick '�1 :i21 ,�30 Less than Approx. A. A. Butler Partner 40 Eu:leson Mitchell �a2 �23,000 .;2,000 �1 ,000 Don Spitzer �ianager 80 Hurst '83 325,000 David Tolson Senior lE4 �84 ;;2�,000 Others specified Staff & Ptr 2b3 �85 :>29,000 592 Fittman 2c '�S1 :319,500 Addn'1 - Addn'1 - Out-of Jerry Pittman Partner 32 Grapzvir,e '82 ?illed Billed pocket t^.ax ?ichar3son i•;anag�r :2; Colleyvil Harris ,g3 aa�. For ror expenses Denr::s Essary Senior 177 ��4 inflat. '+�ork '�'ork extra ��thers specified Staff 2?5 '85 b?U �ouche '81 722,500 .;? ,000 �1,000 Don 41a�ner Dartner '�2 rrand Ross '82 Dick 20�.��11 P:ana�er 12° Prairi= �. YQj, *�°� �3 for Ji:�� !-?arris Senior 2s� , Jallas Ct• ,�5 inflat, Other, sor.�e speci:. Sta:f �2� ?:ara^z•o Ct nrthur '8? �17,K00 Extra Cha oes Two Partr.ers Soec. Partner 24 Ft. '.Jorth �'' Youn� ,�2 rrank Tucxer hlar.a�er 47 Euless �3 Adj (•>2,000 �3,000) �ian Price Senior 164 'E� for Other staff Staff 235 '3� ir.flat, � Exhibit "B" to the Council Minutes of June 2 , 1981 CITY OF GRAPEVINE PROJECT DESCRIPTION: Culvert on Ball Street-GPV 79130 BID OPENING DATE: May 26 , 1981 TIME: 11:00 a.m. PLACE: City Hall, Grapevine BID PRE-CAST POURED IN DAYS TO CONTRACTOR BOND BARREL PLACE COP�lPLETE Hall Construction 5� ---- $11, 358 . 75 40 J. N. 50 ---- $15 , 590 . 25 30 Jeske Construction Co. 5% ---- $16 ,815. 00 75 Bob Moore, Inc. 5g ---- $19 ,273 . 00 30 Savey Enterprises 50 ---- $23 , 675. 00 -- M. A. Vinson Const. Co. ; 5% ---- $15 ,022 . 00 60 Walt Williams Construction 50 ---- $ 9 ,180. 80 -- Wright Construction 5� $13 ,302. 00 $11,802.00 30 & 80 �,..;� Wright & Young 5% ---- $13,377.00 45 ��. �