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HomeMy WebLinkAbout1980-09-02 Regular Meeting . CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 2 , 1980 AT 7 :30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET � '�"' I. CALL TO ORDER II. INVOCATION: Council Member Marion Brekken III. CITIZENS REQUESTS and/or MISCELLANEOUS REPORTS IV. CONSIDERATION OF THE MINUTES (August 19 & 26th, 1980) V. PUBLIC HEARING City Council to conduct a public hearing relative to the 1980-81 City Budget. VI. NEW BUSINESS A. City Council to consider an ordinance approving and adopting the 1980-81 City Budget. B. City Council to consider an ordinance determining the tax rate for the 1980-81 fiscal year. �=^ C. City Council to consider a public hearing date relative to an application to relocate a house. I'""""�*' D. City Council to consider approval of an agreement between Standard Motor Products, Inc. and the . Grapevine Industrial Development Corporation to issue bonds. VII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 615T LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PRE- PARED AND POSTED ON THIS THE 29TH DAY OF AUGUST, 1980 AT 10 : 00 A.M. City Sec a � � . CITY OF GRAPEVINE, TEXAS A GENDA REGULAR CITY COUNCIL MEETING EMERGENCY A GENDA ITEMS �'°^ TUESDAY, SEPTEMBER 2, 1980 AT 7: 30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET wr� VI. NEW BUSINESS E. City Council to consider authorizing payment to D/FW Airport for the purchase of water in accordance with the terms of the agreement. F. City Council to consider a Change Order relative to the water treatment plant construction contract. G. City Council to consider re-scheduling the Council Meeting of November 4, 1980. The above emergency agenda items were placed on the City Council Agenda because immediate action is necessary to insure the health, safety, and general welfare of the '��" citizens of the City of Grapevine, Texas . �� IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULA R SESSION, THE REGULAR CITY COUNCIL MEETING EMERGENCY AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF SEPTEMBER, 1980 AT 9:00 A.M. City ec ta � � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in regular session on this the 2nd day of September, 1980 at 7 :30 P.M. with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro-Tem � Charles Dunn Council Member C.L. "Larry" Oliver Council Member William Shafer Council Member Aulton D. Mullendore Council Member '� Marion Brekken Council Member constituting a quorum with the following members of the City Staf f: James L. Hancock City Manager Bill Eisen Assistant City Manager John F. Boyle, Jr. City Attorney Lee Maness Finance Director Shirley Armstrong City Secretary CALL TO ORDER Mayor Tate called the meeting to order. INVOCATION The Invocation was delivered by Council Member Marion Brekken. MISCELLANEOUS REPORTS and/or DISCUSSIONS .-� F Mayor Tate commented that he had been asked by the Grapevine/ � Colleyville Independent School District to appoint a member of the Council to serve on their Citizens Advisory Committee. "'��" Councilman Shafer was asked to serve a second term and willingly agreed. CONSIDERATION OF THE MINUTES The next order of business was consideration of the Minutes of � August 19 , 1980 and August 26 , 1980. Council Member Brekken noted that in the Minutes of August 19 , 1980 , page 2, paragraph one, that clarification needed to be made that Payton Wright Ford had submitted a statement in regard to Zoning Application Z80-29 advising that they "did not object" to the requested zoning rather than they "supported" the requested zoning. Also, Council Member Brekken noted that in the Minutes of August 19 , 1980 , Page 8 , Paragraph 5, Line 2 , the word "fire" should have read "butane" . City Secretary, Shirley Armstrong acknowledged the corrections. Council Member Brekken made a motion to approve the Minutes as corrected. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: ,�.f,� Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays: -None �' 1980-81 BUDGET PUBLIC HEARING The next order of business was for the City Council to conduct a public hearing relative to the 1980-81 City Budget. Mayor Tate declared the public hearing open. 09/02/80 General Fund City Manager Jim Hancock briefly explained the proposed General Fund Budget. During Council discussion, Council Member Marion Brekken asked that further consideration be given to including school crossing guards in the budget. Upon request, Councilman Dunn advised that during a recent meet- ing of the School Board, concern was expressed for the need for � at least two guards on Northwest Highway and one at the inter- section of Highway 157 and Highway 26 . It was also suggested that a survey be conducted to access the need for school cross- ing guards. �-�' Police Chief, Allan Deggans reported that a study had been made by his department in which the following recommendations were made: Two guards on Northwest Highway, Two at Dove Elementary, One at Cannon Elementary and One at Timberline Elementary. He added that consideration was not given to the Highway 157 and Highway 26 location because of a traffic signal at that intersection. City Manager, Jim Hancock advised that the cost of restoring the school crossing guards to the budget would be $13, 800 . He added that a portion of the contingency fund could be utilized for funding purposes. There was then a short discussion on the number of guards needed, the placement of those guards, and the ability to fill the employment positions if authorized. A decision was not made relative to the school guards at this point in the public hearing. Mayor Tate asked if there were guests present to speak in re- ,,,,,� gard to the General Fund. There were none. � Water and Sewer Enterprise Fund """'' The City Manager then gave a brief outline of the Utility Fund advising that the budget had been prepared on the basis of a fifteen (15) percent increase in water rates effective April 1, 1981. There being no comments from the Council, Mayor Tate asked if there were guests present to speak in regard to the Utility portion of the proposed budget. There were none. Golf Course Enterprise Fund The Golf Course Enterprise Fund was then reviewed briefly by the City Manager, during which it was noted that the proposed budget had taken into consideration the new rate structure recently approved by the Council. Mayor Tate then extended an invitation to the guests present to speak in regard to the Golf Course Enterprise Fund. No one expressed a desire to respond. � Tourist and Convention Bureau Budget The City Manager then reviewed the Tourist and Convention � Bureau Budget. There were no questions from Members of the Council. Mayor Tate asked if there were guests present to speak in re- gard to the Tourist and Convention Bureau Budget. There were none. 09/02/80 OVERALL DISCUSSION Mayor Tate then asked if anyone wished to speak in regard to the entire budget as proposed. Mr. Ron Dyer, Grapevine Citizen, addressed the Council and advised that he supported the need for the school crossing guards and asked that further consideration be given to that item. There was then a short discussion among members of the Council ,,,�. during which cash balances and reserve funds were deliberated. There being no further discussion, Councilman Mullendore made � a motion to close the Public Hearing on the 1980-81 City Budget. The motion was seconded by Councilman Dunn and pre- vailed by the following vote: Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays: None ORDINANCE ADOPTING 1980-81 CITY BUDGET The next order of business was for the City Council to consider an ordinance approving and adopting the 1980-81 City Budget. The City Secretary read the caption of the proposed ordinance. Council Member Marion Brekken made a motion that the Council reinstate within the budget an item to fund the six school cros- sing guards, with the funding amount to be subtracted from the contingency fund. The motion was seconded by Councilman Mullen- dore and prevailed by the following vote: Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken � .:. Nays: None Councilman Dunn then made a motion that the ordinance be adopted. � �� The motion was seconded by Council Member Marion Brekken and prevailed by the following vote: Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays: None ORDINANCE NO. 80-46 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS, FOR THE FISCAL YEAR BEGIN- NING OCTOBER 1, 1980 , AND ENDING SEPTEMBER 30 , 1981; PROVIDING FOR THE INTRA AND INTER DEPART- MENT AND FUND TRANSFERS; PROVIDING FOR THE IN- VESTMENT OF CERTAIN FUNDS; AND DECLARING AN EMERGENCY ORDINANCE, TAX RATE, 1980-81 FISCAL YEAR The next order of business was for the City Council to consider an ordinance determining the tax rate for the 1980-81 fiscal year. *� The City 5ecretary read the caption of the proposed ordinance. The City Manager explained that the ordinance provided for a � tax rate of $53. 4 cents. He added that it was the recommendation of the City Staff that the proposed tax rate be adopted. Councilman Oliver then made a motion that the Council accept the recommendation of the City Staff for a tax rate of $53. 4 cents. The motion was seconded by Mayor Pro-Tem Ware and prevailed by the following vote: 09/02/80 Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays: None ORDINANCE NO. 80-45 AN ORDINANCE SETTING THE ANNUAL TAX RATE FOR 1980; LEVYING TAXES FOR THE YEAR 1980 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITH- IN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR DELINQUENT TAXES; PROVIDING FOR THE INTRA AND INTER DE- � - PARTMENT AND FUND TRANSFERS; AND PROVIDING FOR THE INVESTMENT OF IDLE FUNDS AND DECLARING AN EMERGENCY � PUBLIC HEARING DATE, RELOCATION OF A HOUSE The next order of business was for the City Council to consider a public hearing date relative to an application to relocate a house. The City Secretary advised that an application had been received from Mr. David Spalding requesting permission to relo- cate a house. She commented that it was the recommendation of the City Staff that the public hearing be held on September 16 , 1980 . Mayor Pro-Tem Ware made a motion that the recommendation of the City Staff be accepted and the public hearing be scheduled for September 16, 1980. The motion was seconded by Councilman Shafer and prevailed by the following vote: Ayes : Tate, Ware, Oliver, Dunn, Shafer, Mullendore, & Brekken Nays: None RESOLUTION - INDUSTRIAL DEVELOPMENT CORPORATION AGREEMENT � The next order of business was for the City Council to consider approval of an agreement between Standard Motor Products, Inc. `""� and the Grapevine Industrial Development Corporation to issue bonds. City Attorney, John Boyle reviewed the agreement in detail and recommended approval of the proposed resolution. The caption was then read by the City Secretary. Councilman Dunn then made a motion that the resolution be adopted. The motion was seconded by Mayor Pro-Tem Ware and prevailed by the following vote: Ayes: Tate, Ware, Dunn, Oliver, Shafer, & Brekken Nays: None Abstain: Mullendore RESOLUTION N0. 80-33 RESOLUTION APPROVING AN AGREEMENT TO ISSUE BONDS BETWEEN CITY OF GRAPEVINE INDUSTRIAL DEVELOP- MENT CORPORATION AND STANDARD MOTOR PRODUCTS, INC. � D/FW WATER PAYMENT AUTHORIZATION � The next order of business was for the City Council to consider authorizing� payment to D/FW Airport for the purchase of water in accordance with the terms of the agreement. The City Manager explained that a statement had been received from D/FW Airport in the amount of $26 ,065. 20 for the purchase of water. He noted that the City was still experiencing a 09/02/80 shortage and recommended that the payment be authorized. Councilman Mullendore then made a motion to authorize the City Staff to pay $26,065. 20 to D/FW Airport for the pur- chase of water. The motion was seconded by Councilman Shafer and prevailed by the following vote: Ayes: Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays: None �" CHANGE ORDER, WATER TREATMENT PLANT CONSTRUCTION , The next order of business was for the City Council to consider � a Change Order relative to the water treatment plant construction contract. City Engineer, Jim Baddaker explained Change Order Number Four, attached hereto and made a part hereof as Exhibit "A; resulting in a net increase in contract amount of $6 , 573 . 51. There being little discussion, Councilman Dunn made a motion to accept the recommended approval of the City Staff and approve Change Order Number Four in the amount of $6 ,573 . 51. The motion was seconded by Councilman Mullendore and prevailed by the following vote: Ayes: Tate, Ware, Oliver, Dunn, Shafer, Mullendore, & Brekken Nays: None RE-SCHEDULING COUNCIL MEETING OF NOVEMBER 4 , 1980 The next order of business was for the City Council to consider re-scheduling the Council Meeting of November 4 . City Manager, Jim Hancock explained that November 4th was National '"�' Election Day and that at least one Member of the Council had ; expressed concern for meeting that evening. � Following a short discussion, it was the general concensus of the Council to meet as regularly scheduled. MISCELLANEOUS COMMENTS City Manager, Jim Hancock thanked the Council for their indulgence during the budget process. Mayor Tate then expressed appreciation to members of the City Staff for their efforts in preparing a balanced budget. ADJOURNMENT There being no further business to come before the Council, Councilman Shafer made a motion to adjourn. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes: Tate, Ware, Oliver, Dunn, Shafer, Mullendore, & Brekken Nays: None PASSED AND APPROVED on this the � day of ��p�� � � � ...,,.���t� 1980. APPR ,� ; � �� . . �,; :, � .. >�= �.. Mayor �-. .. . . , ATTEST: Cit� e r CHANGE OR EXTRA WORK ORDER PROJECT: 2 MGD Water Treatment Plant Expansion � ;� „ CONTRACT: OWNER: City of Grapevine, Texas CONTRACTOR: Power Bu i 1 ders, I nc. CHANGE ORaER N0. 4 DATE: August 29, 198Q CHA�iGE �R EXTRd� i�NORK T� BE PERFC?PtMED 1 . Install own�r furnished check valve in existing 12" Raw Water Line. Also furnish and install 12" Flg-MJ Gate Ualve in ne�r 12" R.W. Line and 12" Flg. Gate Valve with blind flange on 72" tee for future R.W. line connection. ADD �2,357.00 2. Furnish and install 16" tee �vith flanged outlet in High Service pump header, for connection of future parallel supply line and furnish and install 16" Flg. Gate Ualve with biind flange on the outlet. ADD $3,5�5.00 ��u 3. Install extra blocking and temporary support for existing 14" filtered �rater line as additional protection against possible � failure of line if disturbed during construction. ADD $ 671 .5i Previous contract omount $1 ,113,891 .25 Net(increasa)�X��in contract amount 6,573.51 Revised contract arnount $1 ,l 20,464.76 Net(increase){decrease)in con4ract 4ime of completion NO Chdnye Revised coniract time of completion No Change Recommended by Approved by OWNER FREESE AND NICHOLS . BY--- -- � ay — � Distribution: Approved by CONTRACTOR ►—OW�e� I—Con+roctor I—F. &N. Office BY------- ----- I—Res. Eng.