The URL can be used to link to this page

Home My WebLink About1979-06-05 Regular Meeting � � r CITY OF GRAPEVINE, TEXAS � # � AGENDA REGULAR CITY COUNCIL MEETING 6 TUESDAY, JUNE 5 , 1979 AT 7 :30 P.M. £ COUNCIL CHAMBERS - 413 MAIN STREET � � � F r � � � � � I . CALL TO ORDER � � II . INVOCATION - Dr. George Clerihew, First Baptist Church � � � III. CITIZENS REQUEST AND/OR DISCUSSION a � , IV. CONSIDERATION OF THE MINUTES - May 8 and 15 , 1979 � � � V. NEW BUSINESS ?; � A. City Council to consider an agreement to � authorize the City of Southlake to extend � water service to a tract of land within the � City of Grapevine. � B. City Council to consider awarding the contract � for construction of the Southwest Booster Pump � Station. � � C. City Council to consider a lease agreement re- # lative to the location of the Southwest Booster Pump Station. D. City Council to consider a resolution authorizing the Police Department to apply for a 100% Federal Grant to provide law enforcement and emergency services for Lake Grapevine. E. City Council to consider authorizing the Police Department to increase the amount of funds re- quested on a previously approved grant application for the purchase of radio equipment. � E F. City Council to set the date for a Public Hearing � for the purpose of considering an application to relocate a portable building. VI. OLD BUSINESS � A. City Council to consider entering into an agreement with the Grapevine/Colleyville Independent School � District authorizing the consolidation of the re- spective tax office. VII . EXECUTIVE SESSION � A. City Council to recess to the Conference Room to discuss personnel pursuant to Article 6252-17 , V.A.T. C. S . , Subsection (g) , Texas Civil Statutes . � B. City Council to reconvene in the Council Chambers and take any necessary action relative to personnel. IX. ADJOURNMENT � � � � � i � � p IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T. C . S . , AS AMENDED BY � > CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE , REGULAR SESSION , � THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED � ON THIS THE 1ST DAY OF JUNE , 1979 , AT 4:00 P .M. � E 1 t k � k i i k � � ity Sec ta y � � � � � f � � � F �p ¢ f F. f 't F 7 � f � � 0 � , � €: i � � ¢ � � �q i � � � E � �¢ € � � F t i �g € $ `a,, F. £ �; �: tg ! � �. � �( (' t k � i � y. �. i (�' t � � �f Fy [ � � 0 t`' � � � � > € ;. �. t r CITY OF GRAPEVINE , TEXAS { � � EMERGENCY AGENDA ITEM CITY COUNCIL � TUESDAY, JUNE 5 , 1979 , AT 7 :30 P.M. � COUNCIL CHAMBERS - 413 MAIN STREET � � � f' Y I, % q. z: � �: � £ €7 Y V. NEW BUSINESS � � G. City Council to consider the recommendation of r the Planning & Zoning Commission relative to the � Final Plat of Parra Linda Subdivision, Phase I . � 4 1. ? S � ' F � # � � b � 4 r � � � i ! ! � 1 � F P r � The above Emergency Agenda Item was placed on the City Council � Agenda because immediate action is necessary to insure the � health, safety, and general welfare of the citizens of the City of Grapevine , Texas . � � � � i ; f � i � r i i E ( i + E IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T. C. S . , AS AMENDED BY t CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, � THE EMERGENCY AGENDA ITEM WAS PREPARED AND POSTED ON THIS THE 1 5TH DAY OF JUNE , 1979 , AT 12 :30 P.M. Fggg f � i � i ` City Se etary E i 1 � S �t i � 1 i i ) k � CITY OF GRAPEVINE TEXAS � � � EMERGENCY AGENDA ITEM � F PLANNING & ZONING COMMISSION � TUESDAY, JUNE 5 , 1979 AT 7 :00 P.M. $ CONFERENCE ROOM - 413 MAIN STREET � � � ; � � � s F , � , � A. NEW BUSINESS � i A. Planning & Zoning Commission to consider the � Final Plat of Parra Linda Subdivision, Phase I , � and make a recommendation to the City Council. � � � � E � � � t. yS k f � � ¥ �' � � �qqq � C P The above Emergency Agenda Item was placed on the Planning & � Zoning Commission Agenda because immediate action is necessary to insure the health, safety, and general welfare of the � citizens of Grapevine, Texas . � � � �� € � � , � � t � � � � C � � � � , f: � � � � � � � IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C . S . , AS AMENDED BY � CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE , REGULAR SESSION, � THE EMERGENCY AGENDA ITEM FTAS PREPARED AND POSTED ON THIS THE � 5TH DAY OF JUNE , 1979 , AT 12 : 30 P.M. ; � � � • ,: ity Se tary � � � � � STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GR.APEVINE � s � The City Council of the City of Grapevine , Texas , met in Regular � Session on this the 5th day of June, 1979 , at 7 : 30 P.M. with the � following persons present to-wit : � � William D. Tate Mayor � David A. Florence Mayor Pro-Tem � C. L. "Larry" Oliver Councilman � Ted Ware Councilman Aulton D. Mullendore Councilman Charles Dunn Councilman �' William Shafer Councilman x constituting a quorum with the following City Staff inembers in " attendance : James L. Hancock City Manager '� Bill Eisen Assistant City Manager � Rayford Price City Attorney � Shirley Armstrong City Secretary � � CALL TO ORDER # � � Mayor Tate called the meeting to order. � � INVOCATION � � The Invocation was delivered by Dr. George Clerihew of First � Baptist Church, Grapevine. � p CITIZENS REQUESTS AND/OR MISCELLANEOUS REPORTS � �: � Mr. Mike Davis , representing residents of Woodcrest Estates , pre- ° sented a petition requesting that the Council give priority con- � sideration to providing sewer service to their area and to improv- � ing the water pressure. � � City Manager, James Hancock, explained that City officials had � applied for a grant to constx�uct the Bear Creek sewer line which � would provide service to Woodcrest Estates . He added, however, �'` that it was unknown when the grant money would become available. � Mr. Hancock continued to say that $450 ,000 had been allocated in � the upcoming bond proposal as an alternate temporary solution to � the problem. He continued to say that the bond money, if needed, � would eliminate the present sewage treatment plant on Bear Creek � and be used to construct a new lift station. He added, however , � that this procedure would not be the most economically feasible method of resolving the problem. The City Manager commented, in re.gard to the water pressure , that � the City of Grapevine spent approximately $200 ,000 last summer to increase the water line capacity to the area in question. He added � that tlie Council would consider awarding a contract tonight for con- �' struction of a booster pump station that would assist in alleviating �' the water pressure problems . Mr. Hancock commented that the low � bid on the contract was $148 ,987 . � Following a short discussion, Mayor Tate thanked the residents of � Woodcrest Estates for their presentation. �' MINUTES - MAY 8 , AND 15 , 1979 The next order of business was consideration of the minutes of � May 8 , and 15 , 1979 . There being no corrections or additions to � the minutes , Councilman Dunn made a motion to waive the reading � of the minutes and approved them as printed. The motion was seconded � by Councilman Ware and prevailed by the fo�.lowing vote : � � i ' � � i � � 06/05/79 � � � Ayes : Tate, Florence , Ware , Sha�er, Mullendore, Dunn, & Oliver �' Nays : None � € � WATER SERVICE - SOUTHLAKE TO SERVE GRAPEVINE RESIDENTS � r The next order of business was for the City Council to consider � an agreement to authorize the City of Soutlake to extend water � service to a tract of land within the City of Grapevine. � � City Manager, Jim Hancock, explained that a tract of land owned ` by Mary L. Cannon, M.D. , was located within the exclusive extra- territorial jurisdiction of the City of Grapevine and encompassed within the City of Grapevine ' s water distribution territory as � approved by the Texas Utilities Commission. He stated, however, � that the nearest water service available to the property was that of the City of Southlake. He added that Southlake was in � agreement to serve water to the property until such time as the � City of Grapevine had the ability to extend service to the tract . � (Copy of said agreement is attached hereto and made a part here- ;. of as Exhibit "A") . � Mr. Hancock recommended that the Council authorize the City Manager to enter into an agreement with the City of Southlake � to provide water service to Dr. Cannon' s property until the City � of Grapevine had the capability of providing service. � E There being little discussion, Councilman Florence made a motion � to accept the recommendation and authorize the City Manager to = enter into said agreement. The motion was seconded by Councilman � Oliver and prevailed by the following vote : i � Ayes : Tate, Florence, Ware , Shafer, Mullendore , Dunn, & Oliver � Nays : None � � , ; BIDS-SOUTHWEST BOOSTER PUMP STATION �' � ti ; # ; The next order of business was for the City Council to conGider � i awarding the contract for construction of the Southwest Booster � � Pump Station. � ; � City Manager, Jim Hancock, outlined the bids as follows and ' stated that City Engineers , Freese & Nichols , Inc. , and the City � ! Staff recommended the bid be awarded to the low bidder, Dake Con- � struction Company: � BIDDER AMOUNT BID � ¢ j Dake Construction Company $148 ,987 � � Jay-Mar Corporation, Inc. $].49 ,529 �� Underground Service Corporation $155 , 728 � � Onyx Construction Company, Inc. $157 , 777 e � ' L. L. Flowers Construction Co. , Inc. $159 ,000 � Graycon Construction Co. , Inc. $164, 700 � Grunau Company, Inc. $183 ,287 � � There being little discussion, Councilman Oliver made a motion � to accept the recommendation of the City Staff and City Engineers � and award the bid to the low bidder, Dake Construction Company, � in the amount of $148 ,987 . The motion was seconded by Council- ' ; man Mullendore and prevaile� by the following vote : � Ayes : Tate, Florence, Ware , Shafer, Mullendore, Dunn, & Oliver � Nays : None � LEASE AGREEMENT - SOUTHWEST BOOSTER PUMP STATION � � The next order of business was for the City Council to consider � a lease agreement relative to the location of the Southwest Booster � Pump Station. City Engineer, Jim Baddaker, explained that a one-hundred foot (100 ' ) square tract on Hughes Road, owned by Mr. Bobby Weddell could be � € � 06/05/79 - leased for $500 annually. He added that an agreement for three (3) years , that was renewable for two years , had been prepared for execution. Mr. Baddaker commented there was a possibility the booster pump station would be relocated when the Trinity River Authority lines were completed along Highway 157 , thereby making a lease agreement more feasible than land purchase. He added that it was the recommendation of the City Staff to enter into the agreement. There being little discussion, Mayor Pro-Tem Florence made a mo- tion to approve the lease agreement as discussed. The motion was seconded by Councilman Dunn and prevailed by the following vote : , Ayes : Tate , Florence, Dunn, Shafer , Oliver, Mullendore, and Ware Nays : None RESOLUTION - GR.ANT -LAKE GRAPEVINE POLICE SERVICE The next order of business was for the City Council to consider a resolution authorizing the Police Department to apply for a 100% Federal Grant to provide law enforcement and emergency ser- vices for Lake Grapevine. Chief Bill McLain made a short presentation explaining that if approved, the grant would provide a boat , five (5) police officers , a four-wheel drive vehicle and various equipment. Councilman Dunn asked if the grant would decrease annually, or have to be renewed each year. Chief McLain answered that the way the application was worded, the grant would be endless . Councilman Mullendore asked if the officers would be under the direction and supervision of the Grapevine Police Department. Chief McLain answered yes , that they would be another division of our Police Department. Councilman Dunn asked if the new policemen would need special train- � ing. The Chief of Police answered that they would be taking a course offered by the Corp of Engineers pertaining to small boat operation, but that funds for the course should be provided in the grant. The City Secretary read the caption of the proposed resolution. Councilman Dunn made a motion that the resolution be adopted. The motion was seconded by Councilman Ware and prevailed by the fol- lowing vote : ` � Ayes : Tate , Florence , Dunn, Shafer , Oliver, Mullendore, and Ware � Nays : None RESOLUTION N0. 79-18 q: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ° GRAPEVINE , TEXAS AUTHORIZING THE CITY OF GRAPEVINE TO APPLY FOR A GRANT FROM THE LAW ENFORCEMENT ASSISTANCE ADMINISTRATION PROVIDING NECESSARY FUNDING WITHIN THEIR GUIDELINES , FOR PERSONNEL AND THE PURCHASE OF EQUIPMENT, k RESOLUTION - RADIO EQUIPMENT GRANT The next order of business was for the City Council to consider a resolution authorizing the Police Department to apply for a grant for the purchase of radio equipment. Police Chief McLain explained that on April 3 , 1979 , the Council 1 passed a resolution authorizing the Police Department to appl.y for a grant from the Texas Criminal Justice Division providing 75% ; funding for the purchase of radio communications equipment . At that time , the grant was $30 , 750 with the City' s portion being $7 , 687. He further explained that additional funds had become available and that the City could submit a second application requesting an additional $10 ,220 . The City Manager added that, if the resolution was approved, and the grant application submitted, � � � � , * ' � � � � � 06/05/79 � � � € � the City Staff would need to appropriate an additional $2 ,555 �: out o�' the general fund. � � The City Secretary read �he caption of the proposed resaltuion. � 2 Fallowing a short discussion, Councilman Ware made a mol�ion to � adapt the resolution and the motion was seconded by Councilman � rSu.11en.dore and prevailed by �he following vote: � � � Ayes : Tate, Flarence , Mullendore, Shafer, Ware , Dunn, and 4liver � Nays : None �' ; RESOLUTION N0. 79-19 � A RESOLUTI�N OF THE CITY COUNCIL OF THE CITY QF � GRAPEVINE , TEXAS , AUTHORI2ING THE CITY OF GRA.PEVINE � TO APPLY F4R A GR:ANT FROM THE TEXA.S CRIMINAL JUSTICE � DIVISION PROVIDING 75% FUNDING FOR THE PURCHASE OF � RA.DIO COl�IMUNICATIONS EQUIPMENT. � � PUBLIC HEARING - PQRTABLE BUILDING APPLICATION �. � The next order of busin.ess was for the City Gouncil to set Che � date for a Public Hearing for the purpase of cansidering an � application to relocate a portable building. � � The City Secretary explained tha� an application was recently � submi�ted by Mr. S. D. Da1y requesting that an 11' X 12 ' portable � buildin.g be relocated to 207 Eas� Northwest Highway. She added � that �he City Staff recommended the Public Hear�.ng concerning �he � � applicatian be se� for June 19 , 1979 . t. i Councilman Dunn made a motion, to accept the recatmnendation af the � City Staff and se� the Public Hearing far June 19 , 1979 . The mo- tion was seconded by Councilman Oliver and prevailed by the fr�1- � lowing vo�e : � � � , Ayes : Ta�e, Florence, Mullendore , Shafer, Ware , Dunn, and Oliver Nays : None � ' FINAL PLAT - PARR.A LINDA SUBDIVISION � The next arder of business was for the City Council to consider � the recommenda�ion of the Planning & Zoning Cammission rela�ive � ta the Final Plat of Parra Linda Subdivision, � ; City Engin.eer, Jim Baddaker, advised tha� the Planning and Zoning � ' Commission unanimausly recommended approval of �he Plat. He then = provided copies to the Counci2 far their review. ; . � Mr. Baddaker explained that city services were a2ready available � ' to the si�e , which cantained sixty-nine (69) lo�s in Phase I . � ' Counci.lman Mullendore sta�ed that he was concerned abou� additional � ' traffic along Dove Road and asked if plans were being made to � widen that road. � City Manager, Jim Hancock, answered �hat the City' s Mas�er Plan �' recommended widening Dove Road, and further sta�ed that as funds � become available the City would pursue that impravement. Mr. � Baddaker nated that an additional twenty-five (25 ' ) foo� right- � af-way wou.2d be dedicated by the developer. �: There being little diseussion, Mayor Pro-Tem Flarence made a mo- � tian that the Final Plat of Parra Linda Subdivision, Phase I , be s approved. The mo�ion was seconded by Councilman Waxe and pre- vailed by the following vote : Ayes . Florence, Oliver, Sha�er, Mullendare, Dunn, and Ware � Nays : None � Abstain: Mayor Ta�e � � � 06/05/79 CITY/SCHOOL TAX OFFICE CONSOLIDATION The next order of business was for the City Council to consider entering into an agreement with the Grapevine-Colleyville Inde- pendent School District authorizing the consolidation of the re- spective tax offices. Assistant City Manager, Bill Eisen, made a presentation siting the advantages and disadvantages of the proposed agreement , and out- lining the provisions of the contract as approved by the Grapevine- Colleyville Independent School District Board of Trustees . Mr. Eisen added, however, that the City Attorney had reviewed the contract and recommended the following changes : (1) That a specific provision be added to the contract stating that both parties ' will agree upon the same tax ratio. (2) That the period of "heavy collection" be specified within the contract as that period between October lst and March lst , of each fiscal year. (3) That the City' s right to audit the tax office be specifically mentioned. (4) That the school district will collect ; delinquent taxes that are already de- linquent upon entering into the con- tract. Mr. Eisen advised the Council that it was the recommendation of the City Staff that the agreement be approved upon incorporation of the City Attorney' s suggestions . Following a lengthy discussion, Councilman Dunn made a motion to authorize the City of Grapevine to enter into a contract with � the Grapevine-Colleyville Independent School District for the consolidation of the tax offices and incorporating the addendums recommended by the City Attorney. The motion was seconded by Councilman Ware and prevailed by the following vote : Ayes : Tate , Florence , Shafer, Ware, Dunn, 0liver, and Mullendore Nays : None The City Manager advised that because of the changes , the con- tract would have to be reconsidered by the Board of Trustees .. A copy of said agreement (prior to recommended changes� is attached hereto and made a part hereof as Exhibit "B" . EXECUTIVE SESSION The City Manager advised that the Executive Session had been can- celled. ADJOURNMENT There being no further business to come before the Council , Council- ;` man Oliver made a motion to adjourn. The motion was seconded by Councilman Dunn and all in attendance voted aye. PASSED AND APPROVED on this the /�J day o�i , 1979 . �;; Y �� `� � �r� � ��e, Mayor ATTEST : �, City e re r ; � �� . � ; � - £ I ��A�� ; �=rn C � � � ty �� J�� . .I.�.� _ __ _ _ ________ _-_ � June 6 , 1979 Honorable Mayor Pat Hawk City of Southlake . P . 0. Box 868 . Southlake , Texas 76092 , Mary L. Cannon, M.D . - ' 3511 N . Ha11 , Suite 205 Dallas , Texas 75219 Dear Mayor Hawk and Dr . Cannon: \ This letter is to serve as an agreement between the City of Southlake, the City of Grapevine and Mary L . Cannon, M.D, for the City of Southlake to extend temporary water service to a tract of land owned by the said Mary L. , , � Cannon, M.D , and situated in the L, Lincoln Survey, � � Abstract 981 as described in Volume 6164 , Page 906 , , i Deed Records of Tarrant County. Said tract of la� in the exclusive extraterritorial jurisdiction of the City of Grapevine and is also encompassed within the City of Grapevine ' s water distribtuion territory as approved by the Texas Ut�ilities Commission and would � '� normally be serviced water by tihe .City of Grapevine. The term of the temporary water service to said tract shall run until such time as the City of Grapevine has ' the capability to extend water to same, at which time 90 � days notice to the City of Southlake and land owner shall � be given. It is agreed that said water service shall be furnished in accordance to the City of Southlake water services � nolicies _ � � At such time the City of �rapevine extends watez service � to said tract of land the regular pro-rata, tap charge, and guaranty deposit will be due and payable in accord- ance to the City Code in effect at that time . Sincerely, Ja�es L. Hancock City Manager City of Grapevine '� JLH/mpp AGREED: Ci y Manager o Grapevine Mayor of Southlake y ATTEST: � ATTEST: City Sec t y o Gra ine City Secretary o Southlake 3 . � • � Mary L. Cannon, M.D . � EXHIBIT "B" PAGE 1 THE STATE OF TEXAS COUNTY OF 7ARRANT The City af Grapevine, Texas, hereinafter called City, and the Grapevine-Colleyvi7le Independent School District, hereinafter cal7ed District, for and in consideration of the mutual promises made herein and for other goad and valuable cansideration, agree and covenant as follaws: i . � � The District agrees that its Tax Assessar-Collector will assess . and collect the city taxes fQr the City and perform all necessary services in assessments and col�ections of city taxes. District further agrees that ' its Board of Equalization shall perform all necessary duties and services in equalization of City taxes and valu�s. 2 ` s For said services the City agrees that it will pay to the - District the cost of assessing and collecting said taxes on a "per accaunt" basis to be computed as fallows: _ �� ach accaunt of the City shall be added to a total of - the accounts of the District. The resuiting total wi11 ; be divided into the total collection and assessing cost ' to the District to determine the cast "per account". The "collection and assessing" cost shall include all . w � salaries, office supplies, stamps, and ather misce3laneous f costs attributed directly to tax department expenses as ¢ well as the annual bond service charges on capital invest- , � ment for a tax building and tax office equipment. � ; , Any items agreed upon by the District and City as being for �he exclusive 6enefits of eith�r entity shall be excluded from the total operating cost and charged to ; the entity receiving such exclusive benefit. � [ � In consideration af the District handling all matters and expenses relating to callection of the City's 1979 Tax x Roll , it is mutually agreed that for the period August l , � . 1979 t�rct �ecember 3I , I979 the City sha11 pay ta this pistrict $1 ,Q00.00 per month in lieu of a "per account" ' COSt. ' € 3. The City agrees ta make available ta the District ail files, maps, � plats, etc. as needed by its Tax Assessor-Collectar to officiaily service the ; City accaunts. Copies of building permits wi11 be provided on a continuing - `` � � . � , . � _ � # , . • � � - --- _ _ .. . . .- _ � � �.XH 1 t51 l . i5.. PAGE 2 � , � � k � ; basis in a manner as agreed upon by the City Manayer's Office and the �' . � '' Tax Assessor-Callector. � h � s 4, i ; This agreement shall apply to all taxes for the year 1980 and ; ' each year thereafter for a period of thirty (30) years except that this � � ; agreement may be terminated at any time after December 31 , l 981. � - ; � � � 5. � � ; � The taxes ca7lected by the District for the City shal] be � r � remitted in cash manthly to the City except during the heavy collection � ; � i € season when remittances wi11 be made weekly ar as needed to facilitate � �: ; � �' , investment by the City, The charges for collectian shall be paid manthly � . r t on the basis of one-twelfth (1/12) of the annual estimated expenses. � ! , ; (Such annual estimated expense ta be agreed upon by both parties in � } � advance prior to January 31 af the year in question. } The District shall � . � ; provide an arrnual accounting to adjust callection and colleetion cost by - � � � January 31 of each year far the preceding year. The City sha11 �ave � . £. � � ; right to make copies of ail cards, files, ro31s, accounts ar state�ents t � ; * pertaining to City accounts durir�g the term af this agreement and for � � � one year thereafter. � � �� • � � � WITNESS Ot1R HANDS this the day of � i s ` , A.D. , ]979. �' � � TNE CITY OF GRAPEVINE, TEXAS � � � � • � By � Mayar � � ATTEST: . � � � � City Secretary � � � . F � THE GRAPEVINE-COLLEYVILLE INDEPENDENT � . SCHOOL QIS7RICT ;: - �: ' �y __� President af the Board of Trustees ` � ATTESi: - � � � Secretary . �