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Home My WebLink About1978-05-02 Regular Meeting r e CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING ` TUESDAY, MAY 2, 1978 AT 7:30 P.M. } I . CALL TO ORDER II. INVOCATION: Councilman Dalton f III. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS IV. PRESENTATION rs: Mayor & Council to present a plaque of appreciation to former Councilman Willis Pirkle. V. PUBLIC HEARING City Council to hold a public hearing to consider the proposed use of revenue sharing funds. t VI . OLD BUSINESS A. City Council to consider the preliminary plans it for construction of the golf course pro shop. B. City Council to consider a resolution pertaining to a Council Chaplin . C. City Council to consider an amendment to the resolu- tion governing the Industrial Committee. D. City Council to consider appointments to the Industrial Committee and Library Board. ti ' E. City Council to consider the appointment of a Mayor Pro tem for 1978-79. VII . NEW BUSINESS r A. City Council to consider and award the bid for the purchase of a utility department tractor. q, B. City Council to consider and award the bid for the purchase of a pickup for use on the golf course. C. City Council to consider meeting with the Planning & Zoning Commission on the third Tuesday night of each month. VIII . ADJOURNMENT i 3 IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S, AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF APRIL, 1978 AT 11:00 A.M. SHIRLOY AgMSTRONG CITY SECRETARY r s ( � { � [ ) [ | ! CITY OF GRAPEVINE, TEXAS { ADDED AGENDA ITEM ( REGULAR CITY COUNCIL MEETING ) TUESDAY, MAY 2, 1978 AT 7: 30 P. M. \ \ ! ( } { \ 7II. NEW BUSINESS { } D. City Council to consider the recommendation ( } of the Tourist and convention Bureau relative ( to the construction of a community center and \ parking lot on the golf course grounds. } { } IN ACCORDANCE WITH ARTICLE 6252-17, 7.A.T.C.S. , AS { ) AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, ( } REGULAR SESSION, THE REGULAR CITY COUNCIL AGENDA WAS { } PREPARED AND POSTED ON THIS THE 281E JAY OF APRIL, { } 1978 AT 4:45 P.M. { ) / i [ ) • : SHIRLEY STRONG [ } CITY SECRETARY { } ( } ! / \ ! : � \ } � ) ( � [ ) ( ) } ! ! ) � } ( ) [ ( ) ( ! [ i [ } ( � ^ ( ] { � { � { � ( , ! ( STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine met in regular session on this the second day of May, 1978 at 7:30 P.M. with the follow- ing members present to wit: William D. Tate Mayor Doil Dalton Mayor Pro tem Charles Gideon Councilman Charles Dunn Councilman Larry Oliver Councilman William Shafer Councilman David Florence Councilman constituting a quorum with the following city staff members present: Jim Hancock City Manager Bob Hart Adm. Assistant John Boyle City Attorney ShiAey Armstrong City Secretary CALL TO ORDER Mayor Tate called the meeting to order. INVOCATION The Invocation was delivered by City Council Chaplin of the month, Dr. George Clarihew. PRESENTATION The first order of business was for the Mayor and Council to present a plaque of appreciation to former Councilman Willis Pirkle. Mayor Tate made the presentation to Mr. Pirkle on behalf of the council and publically thanked Mr. Pirkle for many years of dedicated ser- vice to the City of Grapevine. PUBLIC HEARING - REVENUE SHARING FUNDS The next order of business was for the City Council to hold a public hearing to consider the proposed use of revenue sharing funds. Mayor Tate declared open the public hearing. The City Manager advised the Council and guests of procedures re- quired by law in regard to the use of Revenue Sharing Funds. He then stated that the City of Grapevine had been allocated slightly over $176,000. Suggested uses of 0evenue Sharing Funds were then heard from those present in the audience. Mr. Tom Walker, 443 Holly Street requested that assistance be given on the repair of the drainage ditch northwest of Holly Street. Dr. Minnie Lee Lancaster, 305 Azalea, suggested that the funds be used to upgrade the older sections of town in the following areas: a. Proper repair of Pine Street b. Wall & Church Streets - curb & gutter to accomodate drainage control; sewer line enlargement in same area. c. Curb and gutter streets in predominately black areas of town. An unidentified resident of the Bellaire Addition suggested that a park was badly needed in that area. r Mr. Jesse Woods, 2746 Manchester requested that a portion of the funds be used to upgrade the general appearance of the City, perhaps thru the hiring of a code enforcement officer or thru a study to recommend a system for cleaning and maintaining the city. Mr. Aulton Mullendore, 1928 Sheffield, recommended that Revenue Sharing Funds be used to provide a sub fire station in the north- west portion of . the city. He also suggested that the extreme west end of College Street is in need of expansion and repair. Administrative Assistant Bob Hart read a list of proposed uses received by mail or telephone. Mayor Tate complimented the guests present for their contribu- tion and advised them that careful consideration would be given each suggestion. d- Councilman Dunn then made a motion to close the Revenue Sharing ' public hearing. The motion was seconded by Councilman Gideon and prevailed by the following vote: w F' Ayes: Tate, Dalton, Gideon, Florence, Oliver, Shafer and Dunn Nays: None CONVENTION CENTER - TOURIST & CONVENTION BUREAU RECOMMENDATION The next order of business was for the City Council to consider ' the recommendation of the Tourist & Convention Bureau relative to the construction of a community center and parking lot on the golf course grounds. Mr. Richard Eakins, Chairman of the Tourist & Convention Bureau referred to a building use and development study prepared by Mikusek, s Marsee & Assoc. , Architects and advised that the Tourist & Conven- tion Bureau had recommerfed the acceptance of Recommendation No. g One as follows: Alternate Recommendations: Build a structure that would accomodate approximately 400 to 450 persons at banquet seating or approximately 575 to 600 at theater seating. The facility would have a foyer with coat hanging features, toilets , a catering type kitchen, storage, and offices for management. The main meeting room should be designed so that ? it can be divided into three smaller spaces for approximately 75, 125, and 200 at banquet seating. ANALYSIS OF SPACE & COST ESTIMATES Recommendation No. 1 Seating 400 at banquet at 11 sq. ft./person 4,400 sq. ft. Supporting spaces 2,000 Total Building 6,400 sq. ft. Cost Estimate @ $34/sq. ft. $217,600.00 Architects & Engineer Fees 16,320.00 Proposed Budget $233,920.00 After a lengthy discussion, Councilman Gideon made a motion to accept the recommendation of the Tourist & Convention Bureau in regard to Alternate Recommendation No. One, to employ the archi- tectural firm of Mikusek-Marsee & Assoc. , and to authorize the preparation of the necessary preliminary plans . The motion was seconded by Councilman Florence and prevailed by the following vote: Ayes: Tate, Florence, Gideon, Dalton, Shafer, Dunn & Oliver Nays: None F r i i C t PRELIMINARY PLANS - GOLF COURSE PRO SHOP The next order of business was for the City Council to consider the preliminary plans for construction of the golf course pro shop. Mr. Al Mikusek displayed to the Council an artist rendering and floor plan of the proposed golf course pro shop and restaurant. He advised that the pro shop and restaurant would have a combined total of 4300 square feet of floor space and parking facilities for approximately 300 cars. City Manager Jim Hancock advised that Mr. Mikusek's firm be authorized to proceed with final construction plans. After a lengthy discussion, Councilman Gideon made a motion to authorize the firm of Mikusek & Marsee Assoc. to proceed with final plans of the golf course pro shop and restaurant upon amend- ment to include shower facilities. The motion was secoAd by Councilman Oliver and prevailed by the following vote: Ayes: Tate, Florence, Dalton, Gideon, Oliver, Dunn & Shafer. Nays: None RESOLUTION COUNCIL CHAPLIN The next order of business was for the City Council to consider an amendment to the resolution pertaining to a Council Chaplin. The City Secretary explained the contents of the proposed resolu- tion. Councilman Florence made a motion that the resolution be adopted. The motion was seconded by Councilman Oliver and pre- vailed by the following vote: Ayes: Tate, Florence, Gideon, Oliver, Dalton, Shafer & Dunn Nays: None RESOLUTION NO. 78-16 A RESOLUTION AUTHORIZING PARTICIPATION BY THE AIRPORT CITIES MINISTERIAL ALLIANCE IN THE CITY COUNCIL CHAPLIN OF THE MONTH PROGRAM. RESOLUTION - AMENDMENT INDUSTRIAL COMMITTEE The next order of business was for the City Council to consider an amendment to the resolution governing the Industrial Committee. The City Secretary explained that the purpose of the amendment was to change the membership requirements to include persons other than residents of Grapevine. After a short discussion, Councilman Dalton made a motion that the proposed resolution be adopted. The motion was seconded by Council- man Florence and prevailed by the following vote: Ayes: Tate, Florence, Oliver, Gideon, Daiton, Dunn and Shafer Nays: None RESOLUTION NO. 78-17 A RESOLUTION OF THE CITY OF GRAPEVINE REPEALING RESOLUTION #77-10 PASSED BY THE GRAPEVINE CITY COUNCIL ON APRIL 26, 1977 WHICH RESOLUTION CREATED AN INDUSTRIAL COMMITTEE AND PROVIDING FOR THE CREATION OF AN INDUSTRIAL COMMITTEE WITH A DIFFERENT METHOD OF SELECTING MEMBERS AND PROVIDING FOR TERMS OF SAID MEMBERS. f �pp44-' F APPOINTMENTS - LIBRARY BOARD - INDUSTRIAL COMMITTEE The next order of business was for the City Council to consider appointments to the Library Board and Industrial Committee. Councilman Oliver made a motion to table the appointments to the Library Board. The motion was seconded by Councilman Gideon and prevailed by the following vote: Ayes: Tate, Florence, Gideon, Oliver, Dalton, Shafer & Dunn Nays: None Councilman Dunn then made a motion to reappoint Millard Dilg, Lou Hillman, Floyd Deacon, Hiller Huseby and Frank Lang to the Industrial Committee. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes: Tate, Gideon, Florence, Oliver, Dalton, Dunn & Shafer Nays: None Councilman Shafer then nominated Kenneth Hurst and William Buckner for appointment to the Industrial Committee. Councilman Dalton made a motion that nominations cease and that the two nominated be appointed by acclamation. The motion was seconded by Councilman Oliver and prevailed by the following vote: f Ayes: Tate, Gideon, Florence, Oliver, Dalton, Dunn & Shafer Nays: None Councilman Gideon then nominated Jerry Spencer for appointment to the Industrial Committee. Councilman Dunn made a motion that Mr. Spencer be appointed by acclamation. The motion was seconded by Councilman Oliver and prevailed by the following vote: t Ayes: Tate, Gideon, Florence, Oliver, Dalton, Dunn & Shafer Nays: None MAYOR PRO-TEM APPOINTMENT The next order of business was for the City Council - to consider the appointment of a Mayor Pro tem for 1978-79. z Councilman Dalton nominated Councilman David Florence. Council- man Oliver made a motion that nominations cease and that Council- man Florence be appointed by acclamation. The motion was seconded } by Councilman Gideon and prevailed by the following vote: r Ayes: Tate, Dalton,Gideon, Oliver, Shafer & Dunn Nays: None Abstain: Florence. Councilman David Florence was duly elected Mayor Pro tem for 1978-79. AWARD BID - TRACTOR. UTILITY DEPARTMENT s The next order of business was for the City Council to consider and award the bid -for the purchase of a utility department tractor. City Manager Jim Hancock advised thatthe following bids had been received: Hatcher Tractor Company F (Massey Ferguson) . . . . . . . . . . . . . . . . . . . . . . . . $18,171.86 Trinity Equipment Company (John Deere) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19,484.00 International Harvester. . . . . . . . . . . . . . . . . . 209181.50 He then stated that the City Staff recommended acceptance of the low bid of $18,171.86 submitted by Hatcher Tractor Company. t Councilman Gideon made a motion to accept the recommendation of the City Staff and award the bid to Hatcher Tractor Company in the amount of $18,171.86. The motion was seconded by Councilman Florence and prevailed by the following vote: Ayes: Tate, Dalton, Gideon, Oliver, Shafer, Dunn and Florence. Nays: None S BID AWARD - PICKUP, GOLF COURSE The next order of business was for the City Council to consider and award the bid for the purchase of a pickup for use on the golf course. The City Manager advised that the following bid has been received: Payton Wright Ford Grapevine, Texas. . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5,097.00 Mr. Hancock then stated that the bid of $5,097.00 contained a late delivery date. He added that Payton-Wright Ford had submitted an alternate bid on a pickup in stock for $5,009.00. He acknowledged that the City Staff recommended acceptance of the alternate bid in the amount of $5009.00. Councilman Dalton then made amotion to reject the Payton Wright bid of $5,097.00 and to accept the alternate Payton Wright bid in the amount of $5,009.00. The motion was seconded by Councilman Shafer and prevailed by the following vote: Ayes: Tate, Dalton, Gideon, Oliver, Shafer, Dunn and Florence Nays: None MEETING DATE - PLANNING & ZONING COMMISSION The next order of business was for the City Council to consider meeting with the Planning & Zoning Commission on the third Tuesday night of each month. After a short discussion, Councilman Shafer made a motion to change the joint City Council and Planning & Zoning Commission meeting date from the 4th Tuesday night of the month to the 3rd Tuesday night of each month. The motion was seconded by Councilman Gideon and pre- vailed by the following vote: Ayes: Tate, Dalton, Gideon, Oliver , Shafer, Dunn and Florence Nays: None There being no further business to come before the Council, Council- man Dunn made a motion to adjourn. The motion was seconded by Councilman Florence and all present voted aye. PASSED AND APPROVED on this the �� y of , 1978. t_.,e��C.Ki�► Mayor ATTEST: City Secret y