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Home My WebLink About1978-08-22 Special Meeting a x 3 CITY OF GRAPEVINE, TEXAS � x ; � AGENDA � CITY COUNCIL WORKSHOP SESSION '' TUESDAY, AUGUST 22, 1978 AT 6 :30 P. M. f � CONFERENCE ROOM - 413 MAIN STREET � i � i I . CALL TO OR.DER � 4 II. INVOCATION: Councilman Oliver � III. WORKSHOP SESSION ' � � City Council to conduct a workshop session in ' regard to the 1978-79 City Budget. ; � i IV. MISCELLANEOUS REPORTS AND/OR DISCUSSIONS i r i V. ADJOURNMENT i i IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED ', BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE CITY COUNCIL WORKSHOP SESSION AGENDA WAS ' PREPARED AND POSTED ON THIS THE 18TH DAY OF AUGUST, 1978 AT 2:00 P.M. City Se tary S TA TE OF TEXAS X COUNTY OF TARRANT X CITY OF GRAPEVINE X The City Council of i.he City of Grapevine, Texas met in special workshop session on this the 22nd day of August, 1978, with the following members present to-wit• -� ' I William D. Tate � Mayor David A. Florence Mayor Pro Tem - Charles Gideon Councilman Larry Oliver Councilman Doil Dalton Councilman William Shafer Councilman Chdrles Dunn Councilman constituting a quorum with: - James L. Hancock City Manager Bob Hart Administrative Asst. John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary �iCALL �TQ' ORDER , � The meeting was called to order by Mayor Pro Tem David Florence. (Mayor Tate arrived late) . � ' � INVOCATI�N I � i The Invocation was delivered by Councilman Oliver. � WORKSHOP SESSION - BUDGET City Manager Jim Hancock explained that during the preceding days numerous planning sessions had been held with various department heads in an effort to finalize each budget. Mr. Hancock then referred to budget summaries provided to each councilman and explained the Ad Valorem Tax Revenue and Proposed Distribution; Debt Service Summary; and the General Fund Revenues. The City Manager then reviewed the requested budget for each depart- ment with the following discussions and recommended changes from the Council: Administration � The City Manager explained that the personnel budget for Administ�tion requested for 1978-79 was $95, 342 .00. It was noted that $72,657.00 was the total requested for operational expendi- tures. Administrative Assistant Bob Hart explained that the In- dustrial Committee had requested a $12, 000.00 budget, but that the i City Staff was recommending that be reduced to $8, 500.00 capital � outlay expenditures for the Administrative Department totaled $2,000. The total requested budget for the Administration Department was ; $169, 999.00. Police Department The City Manager advised that the personnel portion of the Police Department was $582, 207.00 including one additional patrolman, and one other new employee whose salary would be funded by a grant. He further advised that the total requested operating budget for the Police Department was $82,450.00. It was noted that one of the reasons for the inc.Lc-ase over last year' s budget was the cost of utilities in the new police facility. Total capital outlay re- quested tataled $39, 500.00, the majority of which would be used in the purchase of new palice cars. The City Staff was instructed to increase the uniform allowance from $20.00 per man per r<<onth, (as shown in the proposed budget) to $30.00 per man per month. The total budget as requested by the Police Department for 1978-79 , � was $704, 157.00. Fire Department The City Manager noted that total personnel services for the Fire Department were $259, 389.00 including the addition of one fireman April 1, 1979, with the Fire Marshall being moved to full time, 8:00 A.M. to 5:00 P.M. The City Staff was instructed to check the uniform allowance figure for the fireman and make certain enough had been appropriated. Total capital outlay for the Fire De�artment was $5, 300.00, making a total Fire Department requested budget of $294,414.00. Street Department The tatal personnel services expenditure for the Street Depart- ment was $158,651.00. A discussion followed relative to elim�nating one employee from the Street Department, but it was decided to leave the department personnel request as presented. The operation ex- penditure requested for 1978-79 was $93,025,00. �� was noted that the cost of asphalt had increased by approximately 25%. It was suggested by the Council that at some point in time (either in the { budget preparation, or during an amendment to the budget later) that an additional $10,000.00 to $12, 000.00 be added to the expen- diture of st�eet repair. The total capital outlay for the Street Department was �eported to be $41, 558.00, making the total requested Street Department budget $293, 234.00. Sanitation The City Manager explained the following budget for the Sanitation Department; personnel, $42,458.00; operatiqn, $12,625.00; � and capital outlay, -0-. Mayor Tate advieed the City Staff that a critical problem within the Sanitation Department was the lack of � a dump ground in the area. He instructed the City Staff t� pursue a solution to the problem prior to completion of the budget for the upcoming year. Librarv The City Manager explained the proposed budget for the Library Department as follows; personnel, $30, 000.00; operation, $15,475.00; and capital outlay, $7, 585.00. The City Staff was instructed to inm crease the $7,000.00 appropriated for the purchase of books to $12,000.00. Revenue The proposed budget for the Revenue Department was explained as follows; personnel, $41,024.00; operation, $18, 100.00; and capital outlay, $700.00. There were no recommended changes. � Mayor Tate called a short recess. The metting reconvened with all members present. Citv Secretarv The City Manager explained that the City Secretary' s budget was as follows ; personnel, $28, 221.00 (including one new person) ; operating expense, $11,000.00; and capital outlay, $900.00. There was no discussion. Municipal Court The requested budget for Municipal Court was reported as follows; personnel, $44, 134.00; operation, $13,400.00; and capital outlay, $680.00. There was little discussion and no recommended changes. Parks Department The City Manager explained the proposed Parks Department budget as follows; personnel, $75, 803.00 (including one additional person to begin work in March, 1979) . It was suggested that some considera- tion be given to provinding additonal security at the tournaments held at the soft ball tournaments, (add to Recreation Department) . Total operating budget was anticipated to be $31, 700.00 with $18, 500. capital outlay requested. Recreation Department The requested budget for the Recreation Department was reported as follows ; personnel, $33,486.00; operation, $31, 700.00; and capital outlay, -0-. It was suggested tlzat the expense for security purposed at the softball tournaments be added to the entry fee for the tour- naments. There was little discussion and no recommended changes. Senior Citizens �: The City Manager reported the Senior Citizens proposed budget as follows; personnel, $4, 175.00; �peration, $15,425.00; and capital outlay, $600.00, for a total requested budget of $20, 200.00. There was no discussion. Finance It was noted that the proposed budget for the Finance Department was as follows; perscnnel, $37, 354.00; operation, $25, �50.00; capital outlay, $275.00, for a total proposed Finance Department budget of $63, 179.00. There �ras little discussion and no recomm�r�ded changes. Inspection Mr. Hancock ac�vised that the proposed requested budget for the Inspection Department was as follows; personnel, $97, 224.00; operation, $10, 050.00; capital outlay, $1, 300.00, for a total requested budget of $108, 574.00. It was noted that the Animal Control Officer was being transferred to the Inspection Department. There was little discussion and no recommended changes. Tourist and Convention Bureau Chairman of the Tourist and Convention Bureau, Mr. Richard Eakins, presented the proposed budget as follows: Estimated Cash BaTance, 10/1/78. . . . . . . . . . . $370, 000.00 Estimated Funds Received, 10/1/78-9/79. . . . 130, 000.00 Interest Received. . . . . . . . . . . . . . . . . . . . . . . . 10,000.00 Total $510,000.00 Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35,000.00 Operating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111, 000.00 Capital Outlay. . . . . . . . . . . . . . . . . . . . . . . . . . . 364,000.00 �r Total $510,000.00 Estimated Cash Balance, 9/30/79. . . . . . . . . . 0.00 Each expenditure was explained in detail by Mr. Eakins. Following his presentation, Mayor Tate advised that the budget was too thin in that it did not provide for any contingencies. He added that he felt the Bureau was being too optimistic for the first year of the convention facility. He noted that the Bureau needed to concentrate on �ffective advertising and the $35, 000.00 for the first year of operation was too much money (especially for bill- b�ards) . A lengthy discussion followed. No formal action was taken. Utility Depa�tment The City Manager advised that for the first time, the Water and Sewer- Departments had been separated. He explained the pro- II posed budgets as follows: .� Water Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$184, 787.00 Operating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95,100.00 Capital Outlay. . . . . . . . . . . . . . . . . . . . . . . . . . . 21,600.00 Total $301,487.00 Sewer Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 92, 310.00 Operating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67, 525.00 . . . . Capital Outlay. . . . . . . . . . . . . . . . . . . . . . . . . . . 35,600.00 Total $195,435.00 It was recommended that the Water Department treated water purchased be increased from $5, 000.00 to $15, 000.00. Golf Department The Golf Course Department proposed budget was explained as follows: Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $132, 351.00 Operating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51, 560.00 Capital Outlay. . . . . . . . . . . . . . . . . . . . . . . . . . . 504,089.00 Total $688,000.00 There was little discussion, and no changes were recommended in the Golf Course Department porposed budget. i The City Manager then e�lained the Enterprise Fund/Utility; Revenue Sharing; Firemen' s Relief and Retirement; and Capital Projects Fund. There was littZe discussion. PUBLIC HEARING DATE - BUDGET Councilman Gideon, upon �he recammendation of the City Staff, made a motion to set the date for the public hearing on the 1978-79 bud- get for September 5, 1978. The motion was secanded by Councilman Dunn and prevailed by the fo].lowing vote: � Ayes: Tate, Florence, Oliver, Dalton, Dunn, Shafer, and Gideon Nays: Nane ADJOURNMENT There being no further busir�ess ta come before �he Cauncil, Couneil.man Oliver made a motion to adjourn. The motion was seconded by Councilman Dalton, and all present voted aye. � PASSED AND APPROVED a��. this �he 17th day of October � 1978. .�.:r��` " MAYOR ATTEST: City ecr a