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Home My WebLink About1977-10-18 Regular Meeting i r 1 L I CITY OF GRAPEVINE, TEXAS j AGENDA REGULAR CITY COUNCIL MEETING 1 TUESDAY, OCTOBER 18, 1977 AT 7: 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET I I. CALL TO ORDER i 3 II. INVOCATION: Councilman Florence III. CONSIDERATION OF THE MINUTES (Sept. 20, 27, & Oct. 4, 1977) IV. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS V. PUBLIC HEARING City Council to hold a public hearing for the purpose of considering an application to re- locate a building. The applicant is Father B. Szarka. i 3 VI. OLD BUSINESS A. City Council to hear a presentation by Estes Service Company relative to a rate increase request and consider an ordinance j pertaining thereto. B. City Council to consider an ordinance relative to traffic control signs . VII. NEW BUSINESS i i A. City Council to consider and award the bid on Farris Branch and Hudgins Branch sewer 1 lines. B. City Council to consider a resolution regarding the City of Grapevine ' s participation in Tarrant ? County' s fourth year community development block n :a grant application. i C. City Council to consider a resolution pertaining x to a part time Traffic Safety Program. D. City Council to consider an ordinance relative to alternate municipal court judges. 1 E. City Council to consider a contract for the purchase of real estate. VIII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T. C. S. , AS AMENDED k BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF OCTOBER, 1977 AT 11:30 A.M. i 1 f 1 1 CITY SECR T Y i a f t #E! F i P j 3 i f CITY OF GRAPEVINE, TEXAS EMEGENCY AGENDA ITEM REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 18 , 1977 AT 7: 30 P.M. s COUNCIL CHAMBERS-413 MAIN i 1 VII . - F. City Council to consider authorizing Hatfield & Halcomb , architects , to take bids for the Police-Library Building on Dallas Road. (November 15 1 is the recommended date to take bids) The emergency item was placed on the City Council Agenda as immediate action is necessary to insure the health, safety, and general welfare of the citizens of Grapevine , Texas . A I s 1 I I IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE EMERGENCY AGENDA ITEM WAS PRE- PARED AND POSTED ON THIS THE 18TH DAY OF OCTOBER, 1977 AT 1 :00 P.M. I ACTING CITY SECRETAR E ' I r 000 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in regular session at 7:40 F.M. on this the 18th day of October, 1977 with the following members present to-wit: Doil Dalton Mayor Pro-Tem 13 Charles Dunn Councilman David Florence Councilman Willis Pirkle Councilman Larry Oliver Councilman constituting a quorum with Mayor William D. Tate and Councilman Charles Gideon absent, with Jim Hancock Acting City Manager Bob Dransfield Acting City Attorney Kenneth R. Pritt Acting City Secretary with City Attorney John Boyle and City Secretary Shirley Armstrong absent. Mayor Pro-tem Doil Dalton called the meeting to order. Y g The Invocation was delivered by Councilman David Florence. The first order of business was consideration of the minutes of September 20, 27, and October 4, 1977. Councilman Dunn made a motion to waive the reading of the minutes and approve them as printed. The motion was seconded by Councilman Pirkle and pre- vailed by the following vote: Ayes: Dalton, Florence, Oliver, Pirkle and Dunn Nays: None Absent: Mayor Tate, Councilman Gideon The next order of business was for the City Council to hold a public hearing for the purpose of considering an application to relocate a building . Mayor Pro-tem Dalton declared open the public hearing and intro- duced the applicant, Father B. Szarka representing the St. Francis Catholic Church. Father Sqarka explained that the 281x701 building would be used for Sunday School purposes , and was to be located on the north . portion of the church lot. Building Inspector Joe Lipscomb reported that the interior of the building would need to be modified to comply with city electrical and plumbing codes . Father Szarka stated that the building would be remodeled to meet any necessary city requirements and to make the building compatable with other surrounding structures . Mayor Pro-tem Dalton asked if there were any guests present who washed to speak for or against the application. There were none. There being no further discussion, Councilman Oliver made a motion to close the Public Hearing. The motion was seconded by Councilman Pirkle and prevailed by the following vote: Ayes: Dalton, Florence, Oliver Pirkle & Dunn Nays: None Absent: Mayor Tate and Councilman Gideon 1 j z Councilman Oliver then made a motion to grant the application as requested. The motion was seconded by the following vote: Ayes : Dalton, Florence, Oliver Pirkle & Dunn Nays : None Absent: Mayor Tate and Councilman Gideon Tne next order of business was for the City Council to consider authorizing Hatfield & Halcomb, architects , to take bids on the Police Library facility on Dallas Road . Mr. Hatfield explained that the purpose of his visit before the Council was to inform them of the status and costs in- volved in completion of the Police-Library facility. A brief presentation of cost estimates then followed. See Exhibit "All attached hereto and made a part hereof. Mr. Hatfield stated that final plans should be completed by Friday, October 21, and returned to Hatfield & Halcomb for distribution on Tuesday, October 25, 1977 , He further commented that advertisement for bids would follow with bids being awarded on November 15, 1977. He added that special provisions were being placed in the specifications requiring that the library portion of the build- ing be ready for occupancy by April 1, 1978 since the library had to vacate their present facility by that time . There was then a short discussion relative to roof repairs . Mayor Pro-tem Dalton stated that he felt it was important to move forward with the project. Councilman Florence then made a motion to authorize the architects to take bids on the project and to instruct the City Staff to advertise for bids as required by law, for November 15, 1977. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes : Dalton, Florence, Oliver, Pirkle and Dunn Nays : None Absent: Mayor Tate and Councilman Gideon The next order of business was for the City Council to hear a presentation by Estes Service Company relative to a rate in- crease request and consider an ordinance pertaining thereto . Mr. Mickey Flood, General Manager of Estes Service Company made a brief presentation stating that this would be the first rate increase request since his firm began providing refuse service for Grapevine in 1973. He then explained that operaing costs were rapidly increasing. Acting City Manager, Jim Hancock noted that a survey recently taken from neighboring communities indicated that a rate in- crease would be in order. The Acting City Secretary then read the caption of the proposed ordinance. After a short discussion, Councilman Pirkle made a motion that the ordinance be adopted and that the rate increase be effective October 20, 1977. The motion was seconded by Councilman Florence and prevailed by the following vote: Ayes: Dalton, Florence, Oliver, Pirkle and Dunn Nays: None Absent: Mayor Tate and Councilman Gideon i i ORDINANCE NO. 77-52 AN ORDINANCE AMENDING TITLE 7, CHAPTER 5, SECTION 6 OF THE CITY CODE OF THE CITY OF GRAPEVINE, TEXAS, ESTABLISHING GARBAGE RATES; AND PROVIDING FOR A SAVINGS CLAUSE; AND DECLARING AN EMERGENCY. i P The next order of business was for the City Council to consider an ordinance relative to traffic control signs. s x Acting City Manager Jim Hancock gave a brief history stating that the recommended traffic control signs were the result of requests made by citizens of Oak Creek Estates. ` The Acting City Secretary read the caption of the proposed ordinance.After a short discussion, Councilman Pirkle made a motion to adopt the ordinance. The motion was seconded by Councilman Dunn and prevailed by the following vote: F � Ayes: Dalton, Florence, Oliver, Pirkle & Dunn Nays: None Absent: Mayor Tate and Councilman Gideon ORDINANCE NO. 77-50 i AN ORDINANCE AMENDING TITLE 9, CHAPTER 2, SECTION 2 AND 3 OF THE CITY CODE OF THE CITY OF GRAPEVINE, s TEXAS, BY ADDING STOP SIGNS AND YIELD SIGNS AT CERTAIN LOCATIONS DESCRIBED HEREIN; PROVIDING A i SEVERABILITY CLAUSE; PROVIDING A PENALTY; AND DECLARING AN EMERGENCY. The next order of business was for the City Council to consider and award the bid on Farris Branch and Hudgins Branch sewer lines . The Acting City Manager stated that the lines represented service for the Park Place and Manor Oaks Additions and surrounding areas. He advised that the following nine bids had been received: j G. T. Utilities Co. $158,145.43 Crookham & Vessels , Inc. 142,711.01 Oscar Renda, Inc. 115,046.75 Benchmark Const. Co. 136,100.20 Hall Const. Co. 119,586.20 Cole WNS, Inc. 154,370.50 Jay-Mar Corp. 112,149.90 Utilities Specialist, Inc. 134,091.20 J.L. Bertram,Inc. 155,356.20 He added that Freese & Nichols as well as the City Staff recommended that the low bid from Jay-Mar Corporation, in the amount of $112,149.90, be awarded. He further explained that money for the project was available through general obligation bonds with the $12,000 over the estimated cost to be provided out of the Reserve for Construction Fund. Councilman Pirkle made a motion that the bid be awarded to Jay-Mar Corporation in the amount of $112,149.90. The motion was seconded by Councilman Florence and prevailed by the following vote: Ayes: Dalton, Pirkle, Dunn, Florence, and Oliver Nays: None Absent: Mayor Tate and Councilman Gideon J I The next order of business was for the City Council to consider a resolution regarding the City of Grapevine 's participation in Tarrant County's fourth year community development block grant funding . Park & Recreation Director explained that the purpose of the resolution was to allow the City of Grapevine to join Tarrant County Consortium for next year's funding from the Community Development Act. The Acting City Secretary read the caption of the proposed resolution. Councilman Dunn made a motion to adopt the resolu- tion. The motion was seconded by Councilman Oliver and pre- wailed by the following vote: Ayes : Dalton, Florence, Oliver, Pirkle and Dunn Nays: None Absent: Mayor Tate and Councilman Gideon RESOLUTION NO. 77-23 RESOLUTION REGARDING CITY OF GRAPEVINES PARTICIPATION IN TARRANT COUNTY'S FOURTH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. The next order of business was for the City Council to consider a resolution pertaining to a part time Traffic Safety Program. Mr. Pritt read the caption of the proposed resolution. The City Manager then explained that the Chief of Police could be appointed on a part time basis to act with the Institute of Urban Studies as Traffic Safety Coordinator. He noted that this would allow the City to maintain important accident records and maps without the necessity of additional funds and would place the city in good standing for obtaining future grants . He further stated that it was his recommendation that the resolution be approved. Councilman Oliver made a motion that the resolution be adopted. The motion was seconded by Councilman Pirkle and prevailed by the 4 following vote: Ayes: Dalton, Pirkle, Florence, Dunn and Oliver Nays: None Absent: Mayor Tate and Councilman Gideon RESOLUTION NO. 77-22 A RESOLUTION OF THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS AUTHORIZING THE CITY MANAGER TO CONTINUE A TRAFFIC SAFETY PROGRAM ON A PART TIME BASIS. The next order of business was for the City Council to consider an ordinance relative to alternate municipal court judges. x The Acting City Secretary read the caption of the proposed ordi- nance. Acting City Attorney Bob Dransfield explained that the ordinance was the result of a recent court decision in which it was determined that a home rule city could have only one munici- pal court judge. State Statutes were then changed allowing citys to appoint a temporary relief municipal court judge to act in the absence of the regular municipal court judge. Councilman Pirkle made a motion to adopt the ordinance. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes: Dalton, Oliver, Florence, Pirkle and Dunn Nays: None Absent: Mayor Tate & Charles Gideon Councilman Florence then asked if it would be necessary to reappoint the present municipal court judge. Mr. Dransfield stated that he did not feel that was a legal requiremnt. ORDINANCE NO. 77-51 AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF GRAPEVINE, TEXAS BY REPEALING TITLE 1, CHAPTER 16, RELATING TO CORPORATION COURT JUDGE BY PROVIDING FOR A MUNICIPAL COURT TO CONFORM TO STATE LAW AND THE CITY CHARTER; TO PROVIDE FOR THE APPOINTMENTS BY THE CITY COUNCIL OF A MUNICIPAL JUDGE AND TEMPORARY OR RELIEF JUDGES; PROVIDING THAT THE JUDGE OR JUDGES SHALL SERVE AT THE WILL OF THE COUNCIL; PROVIDING THE POWER AND AUTHORITY OF JUDGE OR JUDGES; PROVIDING FOR COMPENSATION; AND DECLARING AN EMERGENCY. The next orde4of business was for the City Council to consider a contract for the purchase of real estate. The Acting City Manager explained that an additional 8,783 square feet of land adjacent to Heritage Park was being considered for urchase at $.23 per square foot or a total expenditure of 92,255.09 including closing costs. He added that the expenditure would be carried in the budget as an authorized over expense until the budget could be amended. Councilman Dunn then made a motion to approve the expenditure of funds and purchase the land for $2,255.09. The motion was seconded by Councilman Oliver and prevailed by the following vote: Ayes: Dalton, Florence, Oliver, Pirkle & Dunn Nays: None Absent: Mayor Tate & Councilman Gideon There being no further business to come before the council, Councilman Pirkle made a motion to adjourn. The motion was seconded by Councilman Dunn and all present voted aye. The meeting adjourned at 9: 10 P.M. ha PASSED AND APPROVED on this the day, of 1977. Mayoi ATTEST: City S)p-cre tfty- 3 t MINUTE EXHIBIT "A" HATFIELD•HALCOMB, INC.•ARCHITECTS.PLANNING CONSULTANTS 810 CARILLON TOWER WEST 13601 PRESTON ROAD DALLAS. TEXAS 75240 214/233-9151 October 18, 1977 Mr. James L. Hancock Acting City Manager i City of Grapevine Grapevine, Texas Re: Grapevine Police and Library Facility HH 7703 Dear Jim: Per our conversation of Monday morning and in order to clarify the cost estimates for the project, we have prepared the following cost estimate. The breakdown of the prices are taken directly from our earlier cost estimate of July 12 , 1977 as previously submitted and approved by the council and Mr. Ezell . Base Bid: Police Facility: 4820 s.f. @ $22. 74/s.f. $132 ,354.00 Library: 4380 s.f. @ $12. 56/s. f. 55,023.00 I Public Facilities: 3157 s.f. @ $12. 16/s.f. 38,406.00 (including community room, storage, public areas/ corridor, stair, restrooms and minimal second floor space) _ 1 Base Bid $225,783.00 I 3% Contingency Allowance 6,770.00 I TOTAL BASE BID $232 ,553.00 Alternate No. 1 : Add for re-roofing the existing main roof, canopy roof and two exterior stair roofs. 12,506 s.f. @ $•90/s.f. 11,255.00 I Alternate No.2 : Add for exterior building wall and stucco repair and exterior painting of all stucco and metal surfaces. Allowance = 8,480.00 s' Alternate No. 3: Add for north covered entry work. Allowance = 2,000.00 Alternate No. 4: Add for window blinds for occupied h first floor window areas only: k 28 windows @ 4'x7' = 1750 4 windows @ 12 ' x 8' = 950 Allowance = 2,700.00 ! f TOTAL OF BASE BID AND ALTERNATES 1 thru 4 $256,988.00 h All of the above prices refer to the probable current costs , contractor's overhead and profit, adjustment factors for the Grapevine area, bonds and insurance. r E I 1 N-- P f:a:' 1 A.1 A Je y i P Alt Jq._S}t S!.., A' e r r i t HATFIELD•HALCOIVIB, INC.•ARCHITECTS•PLANNING CONSULTANTS 810 CARILLON TOWER WEST 13601 PRESTON ROAD DALLAS. TEXAS 75240 214/233-9151 PAGE 2 1 October 18, 1977 Also attached are copies of the Advertisement for Bids. It is the Owner's responsibility to advertise the project officially in conformance with State bidding procedures. We will advertise the project unofficially in the local trade publications for soliciting general and sub-contract bidders. If you have any questions , please feel free to call . Very truly yours , ;HATFI D - HALCOMB, INC. an P. Hatfield, Jr. , A. I.A. { { NPH :dmc t cc: Mayor and Members of the Council I ' y Wt,an P Ha:' '.. I-,A I.A. Jetty I H:.'t.rxr h.A I,A James N ti;+.,part J* A IA 7