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Home My WebLink About1976-12-07 Regular Meeting CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 7, 1976 AT 7:30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER II. INVOCATION - Councilman Oliver III. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS IV. CONSIDERATION OF THE MINUTES A. City Council to consider the minutes of November 23, 1976. B. City Council to consider an amendment to the Minutes of September 7, 1976. V. NEW BUSINESS A. City Council to consider the issuance of general obligation bonds. Presentation by Mr. Frank Medanich, financial advisor. B. City Council to consider authorizing the City Staff to advertise for bids for eight and ten inch waterlines to be installed along west Northwest Highway and North Main Street. VI. OLD BUSINESS City Council to consider an ordinance regarding , traffic control signs . i VII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF NOVEMBER, 1976 AT 4:00 P.M. � City Secr ary i CITY OF GRAPEVINE, TEXAS EMERGENCY AGENDA ITEM REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 7, 1976 AT 7:30 P.M. COUNCIL CHAMBERS - 413 MAIN � V. NEW BUSINESS � C. City Council to consider the auditor ' s engagement � letter for audit of the Revenue Sharing Fund. � � � This emergency item has been placed on the City Council agenda as immediate action is necessary to insure the � health, safety, and general welfare of the citizens of � Grapevine, Texas. � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, j THE EMERGENCY CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON I THIS THE 7TH DAY OF DECEMBER, 1976 AT 2:15 P.M. � � � i I � CITY SEC A Y � ,_� �l�l G._, STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GRAPEVINE � The City Council of the City of Grapevine, Texas convened in regular session at 7:50 P.M. on this the 7th day of December, 1976 with the following members present to-wit: � William D. Tate Mayor Doil Dalton Mayor Pro-tem Charles Dunn Councilman Willis Pirkle Councilman David Florence Councilman Larry Oliver Councilman Charles Gideon Councilman constituting a quorum, with James L. Hancock Ass �t. City Manager Shirley Armstrong City Secretary John Boyle City Attorney with Rloy T. Ezell, City Manager absent. Mayor Tate called the meeting to order. The Invocation was delivered by Councilman Oliver. The first order of business was consideration of the minutes of November 23, 1976. Counciman Dalton made a motion to waive the reading of the minutes and approve them as published. The , motion was seconded by Councilman Pirkle and prevailed by the following vote: Ayes: Tate, Gideon,Florence, Oliver, Dalton, Dunn & Pirkle Nays: None �helnext order of business was for the City Council to consider � an amendment to the minutes of September 7, 1976. The City � Secretary explained that she and Financial Director, Kenneth Pritt had reviewed the tape of September 7, 1976 and reported that a fund transfer in the amount of $100,000 had been dis- cussed and approved by the Council but had erroneously been excluded f rom the minutes. The City Secretary then recommended the, following amendment: , , Mr. Pritt explained that along with establishing the Capital Project Funds for the various construction projects mentioned, that the City Staff was recommend- ing that $100,000 be contributed to the Utility Fund from the General Fund to help that fund get in the black. � He further explained that this would be a permanent contribution and that the proposed rate increases would need to be adopted in order to overcome the deficit in the Utility Fund. Councilman Dunn made a motion that the amendment be adopted. � The motion was seconded by Councilman Rlorence and prevailed �;� by the following vote: Ayes: Tate,Gideon, F'lorence, Oliver, Dalton, Dunn & Pirkle. Nays: None ' }< 1�� The next order of business was for the City Council to consider the issuance of general obligation bonds . The F � Assistant City Manager, Jim Hancock explained the proposed ;; bond issue program as follows: �, � Water System Improvements $300,000 € Sanitary Sewer System Improvements 300,000 � Golf Course 750,000 � � Police Station 100,000 x; Street Improvements 100,000 t' i TOTAL 1,550,000 � � For a more detailed analysis , see Exhibit "A�� attached hereto � and made a part hereof to the minutes of December 7, 1976. � Mayor Tate then introduced Mr. Frank Medanich of First South- k ; west Corporation to make a presentation to the Council. ' � Mr. Medanich provided the Council and administrative staff with � � copies of schedules of indebtedness regarding the $1,550,000 � issuance of general obligation bonds. See Exhibit "B" attached � hereto and made a part hereof to the minutes of December 7, � 1976. Mr. Medanich explained that the schedule included the � present requirements on all outstanding general obligation bonds. He reminded the Council that approximately 50% of the � present debt was issued for water and sewer purposes and that ` appropriate transfers are made from the water and sewer system �; annually to accomodate the payment of those bonds. He added that approximately $600,000 of the new issue would be for water 1 and sewer improvements and about $50,000 of the new debt require- ` ments should be forthcoming from the water and sewer systems. � Mr. Medanich explained that if the City was levying enough > tax based on the current value of 101,000,000+, a tax rate of approximately $.26 to $.27 of the authorized $2.50 would be ;; � required. He further acknowledged that the city was presently levying $.12 for those purposes and that it wasn� t indicated � that amount would have to be increased substantially if the valuation held at $101,000,000. Mr. Medanich then commented that under existing circumstances the city was in excellent financial condition and that there would be no problem in marketing and accommodating the bonds on the basis of the current value. He pointed out however, that there were some matters pending that could effect the matter. Mr. Medanich added that in the event the council wished to proceed with the matter, his firm would need authorization to begin the processing of brochures, getting � � the issue rated, and other items of that nature. He commented � j that it would be the latter part of January, or early February ` before the bonds could be sold. , � f, k; Mayor Tate asked if evaluation of the sale had changed since �, previous discussions . . `, , Mr. Medanich answered that it had not , and added that the bond ; ' market was continuing to be strong and that he feld a good F! � price could be obtained on the debt with the exception of the ; pending litigation. He explained that that could have some � � effect on the rate received. " 1 u � Councilm an F'lorence asked if the 6.50% interest shown on the � schedule reflected the pending litigation factor. Mr. Medanich a answered that he felt that figure would accomodate the major +' � portion of it. r s F t E 1 � 118 s � 4 � � � Mayor 2ate commented that he personally fe3t that al2 pro- � posed projects were badly needed and added that the city :; needed ta have a pasitive attitude and approach. He stated � that the city was in excel.lent shape regarding bond indebted- � ness and that he had no reluctance at all to be discouraged � by the litigation or any other factor. Regarding the date of the sa].e, Councilman Dunn asked if there would be any effect an the City�s bond sale if the # school district had one scheduled on the same day. Mr. � Medanich answered that he did not feel it would have any effect. a � Councilman Pirkle made a motion to authorize Mr. Medanich of Fizst Southwest Carporation to proceed with the preliminary �� documents and to take whatever procedure� necessary to a.ssue and sel2 the bonds and that February 15, 19?'7 be set as the � date af the bond sale. The motion was seconded by Councilman Gideon and prevailed by the following vate: � � Ayes: Tate , Gideon, Florence, O].iver, Dalton, Pirkl,e & Dunn � Nays: None The next order o� business was fc�r the City Council ta consider authorizing the City �taff ta advertise for bids for eight and ten inch water lines to be installed along West Northwest � Highway and Narth Main Street. Assistant City Manager, Jim Hancock explained the exact lacation of the progosed lines. � He comt�aen�ed that the city staff was asking for authori2ation � to set the bid date for December 28th with bids awarded on January 4, i97'7, and to instruct the engineers �o pxepare the � necessary plans . There was little discussian. Councilman Dalton made a motion to accept the recommendatian of the City Staff and �et the bid date for Decem}aer 28, 1976, with bids awarded on January 4, 197'7, and to authoxize the engineezs to develap the canstruction plans . The mo�ion was �econded by � Councilman Oliver and prevailed by the follawing vote: ' Ayes: Tate, Gidean, F'lorence, O].ivear, Dalton,, Firkle & Dunn Nays: None � The next order of business was for the City Council ta consider an ordinance regarding traffic control signs. The City Secre- � tary read the caption of the groposed ordinance. Mr. Hancock � explained that the proposed ordinance wauid update the present � ordinance and allaw the city �raFfic sigris to be in compliance � with the recommendations af the recent traffic survey. There '' was little discussion. Counca.lman Florence made a motian to approve the praposed ordinance. The matian was seconded by i Councilman Gideon and prevailed by the fcallowing vo�e: ; � Ayes: Tate, Gidean, Fiorence, Oliver, Daltan, Pirkle & Dunn ` Nays: None { The next order of busines� wa.s for the Ci.ty Council to consider ; the auditor's engagement letter far audit of the Revenue Sharing ' Fund. Councilman Dunn, auditing committee, reparted that when the item was placed on the agenda he thaught action needed to be taken because ot some changes in the regulaticans govearning the auditing af the Revenue Sharing Fund. He added that be- cause of additional problems and infarmation, wha.ch stiil needed to be worked out, he felt it best that action not be taken until the City Manager returned and the matter could be discussed with him. Cauncilman Dunn then recommened that the item be tabled un�il the next council meeting. Cauncilman Pirkle made a motion �hat the item be tabled. The motion was seconded by Counca.lman F3orence and prevailed by the following vote: Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirk2e & Dunn Nays: None r a ��3 � a � � There being no further published agenda items. Mayor Tate reported that the Utility Committee, composed of Councilman Pirkle, Councilman Oliver, and himself, had met with Mr. '' Ammons of Tri-County Electric Company and with Mr. Yoes on December 6th for the purpose of attempting to reconcile the problem of Mr. Yoes summer billing. He explained that the � matter had been resolved to the satisfaction of Mr. Yoes � � and Tri-County Electric. � ; Mayor Tate then commented that he had been considering for some time a manner in which to develop additional community ' interest and communication between the city government and the people. He added that he planned to appoint twenty to ; twenty-five people to a Mayor�s Advisory Council. He ex- ' plained that the goals of the committee would be to try to ;' create new ideals for improvement in city government, to F try to identify additional city services that are needed �` � in various areas of the city, to try to create additional � interest participation by the people in city government and �� to try to open better lines of communication between citizens and city government. The Mayor further commented that there are many new citizens in Grapevine who are qualified to serve � on various boards and committees, who want to be a part of the city government, but do not know the proper channels to take. Mayor Tate added that if there were any strong = objections f rom Council members he would appreciate being advised of those feelings. Councilmen Dunn and Dalton ex- � pressed opinions that they were in agreement with the idea. � There being no further business to come before the Council, '` Councilman Pirkle made a motion to adjourn. The motion was ; seconded by Mayor Tate and all present voted aye. � f PASSED AND APPROVED this the �,_ day of -��, 1976. €" /� .C_�/e��C.(U ( r Mayor � � w ATTEST: � � . . e � t P City S cret y � � €. t � � I ' � ; � � � 1 �� ' EYHIBIT "A" � i a i ! �;�:��rER SYS rEri I1�.1'ROVETIENTS � - __ ____._-- ----- , � � (G.O. ) l . West N��J H�vy. (North Side� - From Jet-Age � � Car Wash to N. Main St . , and � North on N. Main St . Approx. � '� 475� (total 1125 � ) 12" line � � Approximate @ $16.50 per ft. -$20,000.00 4 G.O. 2. West NW H South Side - Borin Hi hwa - u , � ) �'Y• � � 9 9 Y E Scribner St . East along West 3' NW Hwy. to Barton St . 8" line- � Approximate @ $9.50 (1000 � ) -$ 9,500.00 r � [ (G.O. ) 3. Glade Rd. & Huqhes Rd. - Laying 12" along -_ ^ old Grapevine-Euless Rd. to �. Hughes Rd. then 8" along Hughes f: ' to Hwy. 157 then along Hwy. 157 � I to Hall-Johnson. 12" & 8"- � Approximately 16,000' - - $150,500.00 ": � ; ��'� (G.O. ) 4. Park Blvd. - From Dove Rd, to W. NW Hwy � i 16" line - Approx. 5,000' - $120,000.00 � I � � TOTAL WATER 300,000.00 g � (Excluding $750,000.00 for � � expansion of Water Filtering Plant � � � � .� , � SANITARY SEWER SYSTEM IMPROVEMENT ` ! � I k ' � ' (G.O. ) 1. Waste Water Return & Sludc�e Clarifier � � Pump & lines f rom Filtering � � � Plant to Se��er Plant - Approxi- $11�,000.00 ? mate Estimated Cost - � �! � , (G.O. ) 2. Lift Station On Dove Rd. - Replace existing � pumps , etc . at Lift Station $ 50,000.00 F; � . � (G.O. ) 3. Manor Oaks Addition - Lines from Dove Rd. � � to Manor Oaks Addition � (2800� ) Approx. $ 50,000.00 � � � j (G.O. ) 4. Odell Court - Lines from Bear Creek to ; Addition (5000� ) Approxirnate a cost $ 60,000.00 . � ' TOTAL SEWER �275,000.00 � � ,__�:.---�_-.._ F � �: � GOLF COUKSE - ' � __ $750,000.00 � � � � POL.ICE S1_AT I ON - $100,000.00 � i ` € � �� STFZF_I�T � Park_ B l,vd) � � D ra i n��g e & Ctx rb $100,000.OU � � � � � � ' � � `r , � ; � � i ¢ � � � � : ' � � 4 i � � � � �� 1 � � � � i � , � , �: � � E � � � i' i � � � 1. i S $ ig $E� 1. � SCHEDULE "A" EXHIBIT "B" � � � � P R'= � � t f k I $ 1 ,550�000 � � CITY OF GRAPEVIA'E, TEXAS � � GENERAL OBLIGATION BOIdDS � � � � DATED: 1�15�77 FIRST CPA' DUE: 1�15�7$ � � . PRI2dCIPAL DUE: 7�15 INTEREST DUE: 1�15 & 7�15 � � . � _ �R � '' END PRESENT THIS $ '1 ,550,000 ISSUE GRA2�D TOTAL � 9 30 RESUIRE!�'ET±TS PRI1dCIPAL IT:TE?�EST� TOTAL REQUIREI�;EP:TS 4 F � 1977 $ 144,694 $ $ 0 $ 0 $ 144,694 � � � 1978 146,069 151 ,125 151 ,1?5 ' 297,194 � 1979 135,841 15,000 100,750 115,75� 251 ,591 ; 1980 131 ,716 20,000 99,775 119,775 251 ,49� �. 1981 127,766 25,000 98,475 123,475 �51 ,241 �;� � 1982 128,866 25,000 96,850 121 �850 25�►716 � 1983 128,841 25,000 95,225 120,225 249,066 � ' 1984 120,816 35,000 93�600 128,600 249,416 � � 1985 126,48$ 35,000 91 ,325 126,325 252�813 r ' 1986 111 ,775 50�000 8g�050 139,�50 250,825 �' 1987 112,299 55,000 85,800 140,800 253,�9> � ' 1988 102,756 65,000 82,225 147,225 249,981 � ; 1989 98,329 �5,000 �8,000 153,000 251 ,3?° ' 199� 103,565 �5,000 �73,125 148,125 251 ,690 g I 1991 59,915 . 125,000 68,250 � 193,25� 253�165 � 1 1992 57,695 135,000 60,125 195,125 252,820 � 1993 55,�55 145,oUO 51 ,350 196,350 251 ,805 ; 1994 58,�75 150,000 41 ,925 191 ,925. 250,000 � ; 1995 60, 115 160,000 32,175 192,175 252,590 % � 1996 57,c>15 170,000 21 ,?75 191 ,775 249�390 � 1997 59,�61 165,000 10,�25 175,725 235,386 ; � 1998 56,554 0 0 56,554 ; (' � r�-.-s--..s,...,...�_......`��..� .�.��. ....r..._,..��. _,...�...._�_..�.-.... ..�.+-.-.......-,.e---•� � � $ 2,185,206 $ 1 �550,000 $ 1 ,521 ,65� $ 3,071 ,65� $ 5,256,856 � , . ` ; , s � ._... _...�.�.�.._. _.._.__.___.___._...__._.v__ ._.._._. - - --- .._ -_-__ � S �2�OTE: INI'�.RI:ST FiAS BEEN CALC[JLATED AT A RATF. OF 6.50 � FOR PURPO5ES € � OF' II,LUSTR�ITION. - � � � E 7 " I • f � t �j 1 § � ' s : 3 � 1 i 'i i � �