HomeMy WebLinkAboutItem 07 - Utility Bill Printing, Mailing and Offset PrintingMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 17, 2020
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR UTILITY BILL
PRINTING, MAILING AND OFFSET PRINTING SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for utility bill
printing, mailing and offset printing services with DataProse, Inc. for the
Fiscal Services Department.
FUNDING SOURCE: Funds are available in the Utility Enterprise Fund 200 for an annual
estimated amount of $90,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for printing
and mailing of the City's customer monthly utility bills.
Purchases will be made as required and in accordance with an interlocal
agreement with the City of Plano as allowed by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the City of Plano and a contract was awarded to
DataProse, Inc.The Purchasing and Utility Billing staff reviewed the
contract for specification compliance and determined that this contract
would provide the best product, service and pricing for meeting the needs
of the City. The contract was for an initial one-year period with four, one-
year renewal options. If approved, this will be the third renewal available.
Staff recommends approval.
AA/LW