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Home My WebLink About1976-02-03 Regular Meeting t s CITY OF GRAPEVINE, TEXAS f AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 3, 1976 AT 7: 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET z z a I . CALL TO ORDER II . INVOCATION - Councilman Larry Oliver III . CITIZEN' S REQUEST AND/OR MISC. REPORTS & DISCUSSIONS IV. CONSIDERATION OF THE MINUTES (January 27 , 1976) V. OLD BUSINESS } City Council to appoint two members to the Grapevine g Housing Authority to fill the vacancies created by the resignations of Mr. Bill Yancey and Mr. Bill Powers . The person appointed to fill Mr. Yancey' s vacancy will serve until June, 1976 . The person appointed to fill Mr. Powers vacancy will serve until June, 1977. Persons being considered for these appointments are s Billy Hardin, Truman Berry, Virgil Ransdell , Thad Yarbrough, and Aulton Mullendore. } VI . NEW BUSINESS F A. City Council to consider a Resolution commending Mr. Bill Powers for his diligent work while serving as a member of the Grapevine Housing Authority. k B. City Council to consider a resolution to name the mini-park (adjacent to the fire station) "Liberty Park. " C. City Council to consider authorizing the City Staff to light the new baseball field at Oak Grove Park. I D. City Council to authorize the City Staff to proceed with the legality of the acceptance of land donated to the City of Grapevine. 7 a E. Mr. Jerry Pittman, auditor, to present the 1974-75 audit to the council . VII . SPECIAL CLOSED MEETING A. City Council to recess to the Conference Room to hold a closed meeting. This closed meeting will be to hold a conference with the City Attorney concerning pending litigation. This closed meeting will be on this topic only persuant to Article 6252- 17 , Section (e) , Texas Civil Statutes . B. City Council to remain in closed session for the purpose of discussing real property. This closed F meeting will be on this topic only persuant to a Y Article 6252-17 , Section (f) , Texas Civil E Status. C. City Council to return to the Council Chambers and adjourn. f { 1 k { 1 a d i g3 1 r s I i i } t S i IN ACCORDANCE WITH ARTICLE 6252-17 , V.A. T. C. S . , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE REGULAR SESSION, 1969) THE CITY COUNCIL REGULAR AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF JANUARY, 1976 AT 1: 30 P.M. { i { 4 CITY SECRE Y E } f Attachment for your information z E i f, s 7 F � i 1 f t y� 4 f rg Y eg gf S S' i S f s P CITY OF GRAPEVINE, TEXAS fi EMERGENCY CITY COUNCIL AGENDA ITEM TUESDAY, FEBRUARY 3, 1976 AT 7 :30 P.M. COUNCIL CHAMBERS - 413 MAIN f 5€ 4 VI. NEW BUSINESS F. City Council to consider referring a police incident involving Mrs. J. T. Rogers to the City of Grapevine' s Public Relations Committee for further investigation. r i a ff i This item has been placed on the City Council Agenda as an emergency item to insure the health, morals, and general welfare of the citizens of Grapevine, Texas F e IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE s REGULAR SESSION, 1969, THE CITY COUNCIL EMERGENCY AGENDA ITEM WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF FEBRUARY, 1976 AT 10 :30 A.M. i `V CITY SECRET i F 6 STATE OF TEXAS X COUNTY OF TARRANT X CITY OF GRAPEVINE X The City Council of the City of Grapevine convened in regular session at 7: 55 P.M. on this the 3rd day of February, 1976 with the following members present to-wit: William D. Tate Mayor Thelma Conine Councilwoman Doil Dalton Councilman C. L. Oliver Councilman Willis Pirkle Councilman Bob Murphy Councilman Charles Dunn Councilman constituting a quorum with: Floy T. Ezell City Manager Jim Hancock Assistant City Manager Shirley Armstrong City Secretary John Boyle City Attorney Mayor Tate called the meeting to order. The Invocation was given by Councilman Oliver. Mr. Oliver asked that a few moments of silent prayer be given in memory of Patrolman Gary Smith who passed away on February 2, 1976. The first order of business was for the City Council to consider the minutes of the January 27th meeting. Council- man Oliver made a motion to approve the minutes as published. The motion was seconded by Councilman Pirkle and prevailed by the following vote: Ayes : Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays: None The next order of business was for the City Council to consider a resolution commending Mr. Bill Powers for his diligent work while serving as a member of the Grapevine Housing Authority. The City Secretary read the proposed resolution. Councilman Pirkle made a motion to adopt the resolution. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes : Tate, Conine, Murphy, Oliver, Dalton, Pirkle, and Dunn Nays : None The Mayor asked Mr. Powers to come forward and then on behalf t of the Council and the City of Grapevine presented him with a copy of the adopted resolution. The next order of business was for the City Council to appoint two members to the Grapevine Housing Authority to fill the vacancies created by the resignation of Bill Yancey and Bill Powers. Mayor Tate reminded the Council that they could either vote orally or by secret ballot. Councilman Murphy made a motion to vote orally. The motion was seconded by Councilman Pirkle and prevailed by the following vote: Ayes : Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn ± Nays: None t I f f: Councilman Oliver nominated Mr. Virgil Ransdell to fill Mr. Yancey' s vacancy. Councilman Murphy nominated Thad Yarbrough to fill Mr. Yancey' s vacancy. There being no further nominations, Councilman Dunn made a motion to cease nominations. The motion was seconded by Councilman Murphy and all present voted aye. Mayor Tate then called for a vote. Mr. Yarbrough received two votes. Mr. Ransdell s received five votes and was thereby appointed to fill the unexpired term of Mr. Yancey. i Mayor Tate then stated that nominations were in order to fill the vacancy created by the resignation of Bill Powers. Council- man Pirkle nominated Billy Hardin. Councilwoman Conine nom- inated Thad Yarbrough. There being no further nominations, Councilman Oliver moved that nominations cease. Councilman Dunn seconded the motion and all present voted aye. Mayor s Tate then called for a vote. Mr. Yarbrough received three votes. Mr. Hardin received four votes and was thereby appointed to fill the unexpired term of Bill Powers. The next order of business was for the City Council to consider a resolution to name the mini-park (adjacent to the fire sta- tion) , "Liberty Park" . There being no discussion Councilman Dunn made a motion to adopt the resolution as prepared. Councilman Oliver seconded the motion and the motion pre- vailed by the following vote: Ayes: Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays : None s The next order of business was for the City Council to consider authorizing the City Staff to light the new baseball field at Oak Grove Park. The City Manager gave a brief history stating that this is the fourth field built in Oak Grove Park and lighting was not included in the construction plans. The City Manager further stated that the City Staff would like to have authorization from the City Council to advertise for bids so that lighting could be obtained. He further commented that the estimated cost would be between $5, 000 and $6,000. He added that funds are available in the Cost Sharing Program for this project. He further commented that the City already has the cross arms and reflectors. s What needs to be advertised for are the poles, installation, r and switch boxes. Councilman Murphy made a motion to autho- rize the City Staff to advertise for bids for lighting of the baseball field in Oak Grove Park. Councilwoman Conine seconded the motion and the motion prevailed by the following vote: Ayes: Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays: None The next order of business was for the City Council to authorize the City Staff to proceed with the legality of the acceptance of land donated to the City of Grapevine. The City Manager gave a brief history stating that Mr. K. W. Pickering has written a letter to the City expressing a desire to donate seven acres of land for a park site. The only stipulation being that the park be named after his father, Mr. G. U. Pickering. The City Manager then had Council members refer to a map and the location of the proposed park was noted. $ He further stated that Mr. Pickering would like to donate the land now and relocate it slightly to the Southwest corner of the planned development area. The City Manager stated that this is in connection with the Bureau of Outdoor Recreation grant which the City has been considering through the Texas Park and Wildlife Department. He further acknowledged that the approximate amount of the grant is $166, 000. He f continued by saying that the City could relocate the grant which had been designated to be used as hike and bike trails in Nature Park. He continued by saying instead of loosing the grant, we prefer to use it in another area. He further 3 x stated that hike and bike trails would not be feasable in Nature Park since the proposed golf course has been delayed. The City Manager acknowledged that the grant could not be used in a park that the City already has. The only way it could be used is through a donated area or a purchased area. On the purchase plan, the grant would pay one half of the cost. Thru a donation, the appraisal of the donated land could be used for the City' s portion of the cost of purchas- ing land. There was no further discussion. Councilman Dalton made a motion to give the City Staff the legal authority to accept a seven acre donation out of the Pickering property to be designated as Pickering Park and to proceed with necessary action concerning the Bureau of Outdoor Recreation Grant. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes : Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays: None The next order of business was for Mr. Jerry Pittman, auditor, to present the 1974-75 audit to the Council. (A complete copy of the 1974-75 financial statement is filed in the general records file, Grapevine City Hall, Grapevine, Texas. ) Mr. Pittman began by reading a letter of statement from the firm of Pittman and Harris, a copy of which is attached hereto and made a part hereof to the Minutes of the City Council of Grapevine, Texas. Mr. Pittman then made some informal comments concerning the audit. During 1975, he commented, all authorized financial committments of the City Council were met. He continued by saying that all compliances whether they be sewer rate increased, purchases of fixed assets, installation of a City Hall annex, or purchase of pickups, tractors, etc, were met by the City Council. All salary increases of personnel were increased in accordance with the City Council authorization. After referring to several examples of committments which had been fulfilled by the City, Mr. Pittman concluded that the City was in good financial con- dition. There being no further discussion, Councilman Dunn made a motion to accept the 1974-75 audit as prepared by the firm of Pittman and Harris. Councilman Dalton seconded the motion and the motion prevailed by the following vote: Ayes: Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays : None ` Mayor Tate then commended the City Staff for a successful year and further stated that he felt- the City was in good position. X The City Council then recessed to the Conference Room to hold a closed meeting to discuss pending litigation and real property. The closed meeting was on these topics only persuant to Article 6252-17, Sections (6) and (f) , Texas Civil Statutes. The City Council then reconvened to the Council Chambers at 10: 25 P.M. I � t 3 j 1 i The next order of business was for the City Council to consider referring a police incident involving Mrs. J. T. Rogers to the City of Grapevine' s Public Relations Committee for further investigation. There was no discussion and Councilman Dunn made a motion to defer consideration of this item until after the matter comes before the court. Councilman Oliver seconded the motion and the motion pre- vailed by the following vote: Ayes: Tate, Conine, Murphy, Oliver, Dalton, Pirkle, & Dunn Nays: None i There being no further business, Councilman Pirkle made � a motion to adjourn the meeting. The motion was seconded t by Councilman Murphy and all present voted aye. The meeting was adjourned at 10: 30 P.M. PASSED AND APPROVED on this the 1Z / day of 1976. r I I MAYOR i I ATTEST: CITY SEC A Y 1 e t � eg� i i 1 I i i i z t tg d 2. d s t s is i x P=MAN & HARRIS CERTIFIED PUBLIC ACCOUNTANTS y�F P. 0. BOX 1, 1340 S. MAIN GRAPEVINE, TEXAS 76051 481-1505 JERRY L. PITTMAN, CPA AVID A• HARRIS, CPA r t The Honorable William D. Tate, Mayor Members of the City Council Grapevine, Texas We have examined the financial statements of the various funds and account groups of the City of Grapevine for the fiscal year ended September 30, 1975, listed in the foregoing table of contents. Our examination was made in accordance with generally accepted auditing standards, and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the aforementioned financial statements present fairly the financial position of the various funds and account groups of the City of Grapevine at September 30, 1975, and the results of operations of such funds and the changes in financial position of the Utility Fund for the fiscal year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. The accompanying supplemental schedules and related information presented on pages 22 through 30 are not necessary for a fair presentation of the financial statements, but are presented as additional analytical data. This information has been subjected to the tests and other auditing procedures applied in the examination of the financial statements mentioned above and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. Pittman & Harris December 12, 1975 t