HomeMy WebLinkAboutItem 13 - Asphalt RollersITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 4, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
TWO ASPHALT ROLLERS
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of two model HD 10
and HD13 Hamm asphalt rollers from Kirby -Smith Machinery through an Interlocal
Contract for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC).
FUNDING SOURCE:
Funding for this purchase is currently available in account 325 - 48910 - 415 -13 -0017
(Capital Equipment/Machinery Purchase Fund /Motor Vehicles) for an amount not to
exceed $87,485.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Contract for
Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Kirby -Smith
Machinery. The Public Works Department staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
This equipment is used in the daily operations and maintenance of streets and roads in
the Public Works Street Maintenance Department. The Department received approval
to purchase this new equipment to replace two units in the Vehicle and Equipment
Replacement List for FY2013 Budget. The equipment meets the specifications required
for operation and applications in the Street Maintenance Division of Public Works.
Staff recommends approval.
PH /LW
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ASPHALT ROLLERS THROUGH AN ESTABLISHED
INTERLOCAL CONTRACT FOR COOPERATIVE
PURCHASING AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Houston - Galveston Area Council (H -GAC) is a qualified purchasing
cooperative program as authorized by Section 271.102 of the Texas Local Government
Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Contract for
Cooperative Purchasing with the Houston- Galveston Area Council (H -GAC) and wishes
to utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Houston - Galveston Area Council (H -GAC) has established a
contract with Kirby -Smith Machinery under contract number SM10 -12 for Street
Maintenance Equipment; and
WHEREAS, the City of Grapevine, Texas has a need to replace two asphalt rollers
for the Public Works Department.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of two 2012 Hamm Asphalt Rollers from Kirby -Smith Machinery through an Interlocal
Contract for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC) in
the amount of $87,485.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of December, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2