HomeMy WebLinkAboutItem 15 - Truck Loader and Wheel LoaderITEM # 15
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 4, 2012
SUBJECT: APPROVAL OF A RESOLUTION — PURCHASE COMPACT
TRACK LOADER AND WHEEL LOADER
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of one Caterpillar
299D compact track loader and one Caterpillar 930K wheel loader from Holt Cat through
an Interlocal Participation Agreement with the Local Government Purchasing
Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 325- 48910 - 415 -13 -0017
(Capital Equipment/Machinery Purchase Fund /Motor Vehicles) for an amount not to
exceed $228,993.
BACKGROUND:
This purchase will Ilse made in accordance with an existing interlocal participation
agreement with the Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Holt Cat. The Public
Works Department staff reviewed the contract for specification compliance and pricing
and determined that the contract would provide the best product and pricing for meeting
the needs of the City.
The Public Works Street Department received approval to purchase this new equipment
to replace two units in the Vehicle and Equipment Replacement List for FY2013 Budget.
This equipment meets the specifications required for excavation applications, required
breakout force, horsepower and is equivalent to existing equipment in our fleet, therefore
standardizing parts, minimizing inventory and reducing down time for service with
maintenance familiarization.
This purchase is for one Cat Compact Track Loader and one Cat Wheel Loader for the
Public Works Street Department. This equipment is critical in the daily maintenance and
operation of the City of Grapevine, street and road infrastructure.
Staff recommends approval
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ONE 299D TRACK LOADER AND ONE 930K WHEEL
LOADER THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with Holt Cat, contract number 345 -10, Construction /Road & Bridge
Equipment, Ditching/Trenching /Utility Equipment; and
WHEREAS, the City of Grapevine, Texas has a need to replace one track loader
and wheel loader in its fleet.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of one 2012 299D track loader and one 2013 930K wheel loader from Holt Cat through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) for $228,993.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of December, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2