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HomeMy WebLinkAboutItem 14 - MinutesCITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, NOVEMBER 17, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council and the Planning and Zoning Commission were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of November, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Alternate Member constituting a quorum with Vice Chairman BJ Wilson and Commissioner Monica Hotelling being absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Tara Brooks Call to Order Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7:03 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:07 p.m. The closed session ended at 7:28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:32 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner Traci Hutton delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU20-22 (Bob Moore Construction) Mayor Tate declared the public hearing open. City Council November 17, 2020 Page 2 Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to allow a 20 -foot pole sign in conjunction with a professional office building. The subject property is located at 3611 William D. Tate Avenue and is currently zoned "PO" Professional Office District. Applicant Ed McGuire answered questions from the Commission and Council. Larry Wetmore, 3610 Park Court, Grapevine spoke in opposition to this request. Five letters in opposition to the conditional use permit were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Fechter, Tiggelaar, Luers, Hutton, and Hallberg Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 4. Historic Landmark District HL20-02 (415 South Dooley Street) Development Services Assistant Director Stombaugh reported the applicant was requesting designation as a historic landmark sub -district. The subject property is currently zoned "R-7.5" Single Family Residential District. No one spoke during the public hearing. There was one letter of support provided to the Commission and Council. Motion was made to close the public hearing Motion: Fechter Second: Hutton Ayes: Oliver, Fechter, Tiggelaar, Luers, Hutton, and Hallberg Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council November 17, 2020 Page 3 Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments There were no requests to speak during Citizen Comments. PRESENTATIONS Item 6. Emergency Management Coordinator to present update on COVID-19. Emergency Management Coordinator Matt Feryan updated Council on the latest statistics on COVID-19 including the current case counts, hospitalization numbers, positivity rates and testing. Mr. Feryan answered questions from Council. Mayor Tate explained the Governor's Orders and encouraged citizens to wear masks and stay separated. Council did not take any action on this item. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested item no. 13 be removed from the consent agenda. This item was considered after the remaining consent items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer Greg Jordan recommended approval of the renewal of the annual contract for utility bill printing, mailing and offset printing services for an annual estimated amount of $90,000. City Council November 17, 2020 Page 4 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of annual contracts for post -65 retiree health insurance with Aetna Inc. and Group Administrative Concepts. Chief Financial Officer Jordan recommended approval of the renewal of the annual contracts for post -65 retiree health insurance for an annual estimated amount of $670,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider an annual contract for Fire Department uniforms with Galls, LLC. Fire Chief Darrell Brown recommended approval of the annual contract for department uniforms for an annual estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual contract for emergency notification services with Onsolve, LLC. Fire Chief Brown recommended approval of the renewal of the annual contract for emergency notification services for an amount not to exceed $18,500. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 17, 2020 Page 5 Item 11. Consider the award of an informal request for quote for refrigerators and freezers for Fire Stations 2 and 3 from ISI Commercial Refriaeration. Fire Chief Brown recommended approval of the award of the informal request for quote for refrigerators and freezers for an estimated amount of $21,517. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for cleaning, inspecting and repairing PPE with Lion Total Care. Fire Chief Brown recommended approval of the renewal of the annual contract for cleaning, inspecting and repairing PPE for an estimated annual amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for book leasing services with the Brodart Company. Library Director Ruth Chiego recommended approval of the renewal of the annual contract for book leasing services for an estimated amount of $24,150. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for NewsBank services with NewsBank, Inc. Library Director Chiego recommended approval of the renewal of the annual contract for Newsbank services for an estimated amount of $22,919. City Council November 17, 2020 Page 6 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for portable restroom rental services with United Rentals, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the renewal of an annual contract for portable restroom rental services. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual contract for the purchase of law enforcement uniforms with Galls, LLC. Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for the purchase of law enforcement uniforms for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider Resolution No. 2020-018 supporting the application for Department of Homeland Security, State Homeland Security Grant Program funds to be used for night vision equipment. Police Chief Hamlin recommended approval of the resolution in support of the application for a grant to be used for the purchase of night vision equipment. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council November 17, 2020 Page 7 Nays: None Approved: 7-0 RESOLUTION NO. 2020-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION OF AN FY2020 DEPARTMENT OF HOMELAND SECURITY STATE HOMELAND SECURITY GRANT (3983201) ON BEHALF OF THE NETCAST AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the sole source purchase of the water meters and a master meter radio and harmony software system from Hydropro Solutions, LLC. Public Works Director Bryan Beck recommended approval of the sole source purchase of approximately 1,500 water meters and related software for an estimated amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for pavement marking services with Stripe -A -Zone. Public Works Director Beck recommended approval of the renewal of an annual contract for pavement marking services on an as -needed basis. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider an annual contract for building maintenance, repair, operations supplies and equipment from Fairway Supply, Inc. Public Works Director Beck recommended approval of the annual contract to provide doors, associated hardware and installation for an annual estimated amount of $45,000. City Council November 17, 2020 Page 8 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the minutes of the November 3, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the Golf Course Concession Agreement. City Manager Rumbelow presented this item to Council. Staff and the Facilities Committee recommended approval of the agreement for the Golf Course Concession Agreement with Coury Hospitality. Motion was made to approve the Golf Course Concession Agreement with Coury Hospitality. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Conditional Use Permit CU20-22 (Bob Moore Construction) Chairman Oliver reported the Planning and Zoning Commission had a vote of 3-3 regarding the conditional use permit. Assistant City Attorney Matthew Boyle stated this was neither an approval nor a denial. Council discussed this item. Chairman Oliver and Development Services Assistant Director Stombaugh answered questions from Council. Motion was made to deny Conditional Use Permit CU20-22 (Bob Moore Construction). Motion: Coy Second: Rogers City Council November 17, 2020 Page 9 Ayes: Tate, Rogers, Coy, and Slechta Nays: Freed, O'Dell, Leal Approved: 4-3 to deny Item 24. Historic Landmark District HL20-02 (415 South Doolev Street Chairman Oliver reported the Planning and Zoning Commission approved the historic landmark district request by a vote of 7-0. Motion was made to approve Historic Landmark District HL20-02 and Ordinance No. 2020-058. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL20-02 DESIGNATING THE AREA OF 415 SOUTH DOOLEY STREET AND PLATTED AS LOT N '/2 1-2, BLOCK 112, COLLEGE HEIGHTS, ABSTRACT 946, ARCHIBALD F LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR THE ADOPTION OF THE 1936 B R WALL HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:23 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council November 17, 2020 Page 10 Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1 st day of December, 2020. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 17, 2020 Page 11