HomeMy WebLinkAbout1974-04-02 Regular Meeting i
3
s
s
i
CITY OF GRAPEVINE, TEXAS
i
CITY COUNCIL AGENDA
FOR THE MEETING OF APRIL 2, 1974, AT 7 :30 P .M. j
COUNCIL CHAMBERS - 413 MAIN ST.
I
I . CALL TO ORDER.
II . INVOCATION.
5 III . CITIZENS REQUESTS AND/OR MISC . REPORTS 6 DISCUSSIONS.
t
A . Jack Worstel , of Hellmuth, Obata 9 Kassab, Inc. ,
to discuss a proposed municipal complex.
i
B. Leon Howard, architect, to discuss a proposed
municipal golf course. j
C. Appointment of an architect for preliminary plans j
of a proposed municipal golf course.
D. Bob Nichols, of Freese 9 Nichols Engineers, to
t report on the status of the Northwest sewer project.
i
i
IV. OLD BUSINESS :
i
A . Consideration of an ordinance establishing sewer
tap charges, on an emergency basis.
4
V. NEW BUSINESS :
A. Consideration to authorize the City Attorney to
draft an ordinance granting a zoning change on
a tract of land in the W. C. Lucas Addition, from
'x "C-2" to "SP"Specific Use Permit District - comm-
ercial and business uses/alcoholic beverages for
off-premise consumption.
Applicant - Mike Ross
Location - 1216 and 1220 W. Northwest Highway
;=The Planning 9 Zoning Commission recommended
' to approve the zoning application ; and recommended
that the alcoholic beverage license not be issued
until the improvements as shown on the site plan
have been completed and approved by the city building
inspector.
B. Consideration of a request by Don Ault for the
City of Grapevine to provide sewage for a tract
of land in Southlake.
C. Consideration of an ordinance changing the speed '
limits on State Highway 121 Business, as shown on
the speed zone strip map . I
� 3
D. Consideration to authorize the City Attorney to
3 draft an ordinance granting a zoning change on
a tract of land in the J. N. Gibson Survey, Abst.
No . 591 , from "R-1 " to "SP" Specific Use Permit
District - commercial and business uses/alcoholic
beverages for off-premise consumption.
Applicant - Dave Micener
Location - 3311 W. State Highway 121 Business
a [Tabled from the February 5, 1974, meeting]
i
i
i
x
3
i
E. Report from the "Utility Committee".
's
r
E
s`
1
z
{{
k 4
t
f
k
i
k
t
E--
F
t€
S
}
4
k-
F
f
IN ACCORDANCE WITH ARTICLE 6252-17,
V. A . T. C.S. , AS AMENDED BY CHAPTER 31 ,
ACTS OF THE 63RD LEGISLATURE , REGULAR
SESSION, 1973, THE CITY COUNCIL AGENDA
WAS PREPARED AND POSTED ON THIS THE
29TH DAY OF MARCH , 1974, AT 1 :34 P . .
{
i
r
CITY SECRETARY
203
STATE OF TEXAS
COUNTY OF TARRANT 0
CITY OF GRAPEVINE 0
The City Council of the City of Grapevine, Texas , convened
in regular meeting at 7 :44 p . m. , on this the 2nd day of April ,
1974, with the following members present, to-wit:
William 0. Tate Mayor
Doil Dalton Councilman Pl. #1
C . D. Pittard Councilman P1. #3
Phil Parker Councilman P1. #4
Thelma Conine Councilwoman Pl. #5
Millard Dilg Councilman P1. #6
constituting a quorum, with Tommy Eidson, Councilman P1. #2,
absent, and
Floy Ezell City Manager
Jim Hancock Assistant City Manager/
[Acting City Secretary )
John Boyle City Attorney
Mayor Tate called the meeting to order.
The Invocation was given by Councilman Dilg.
Mayor Tate stated the Council is currently interviewing
several architectural firms to assist in the preliminary
planning and design of a proposed municipal complex.
Jack Worstell and King Graf , of Hellmuth, Obata 6 Kassa-
Baum Inc . , Architects , Dallas , briefed the Council on
their architectural firm.
They stated from discussions with various Grapevine offi-
cials concerning the proposed municipal complex, HOK has
defined the following needs :
OBJECTIVE
This proposal is to provide the City of Grape-
vine , Texas, with professional services necess-
ary to produce a conceptual plan and cost studies
on a selected site for a new municipal complex.
SCOPE
Work to be completed under this proposal will
include:
-an analysis of alternative sites ;
-a projection of facility requirements ;
-a conceptual plan , including site plan ; and
-preliminary construction cost studies.
METHODOLOGY
HOK will draw upon a wide range of architectural
planning, landscape , architectural and engineering
disciplines to provide an objective and comprehen-
sive analysis. The planning team will include
architects , a landscape architect, a regional
planner, engineers , an estimator, and other
professionals , as deemed appropriate.
HOK will work closely with the designated repre-
sentatives of the City of Grapevine throughout
the planning period. Reviews of the work in pro-
gress will be scheduled with these representatives.
w
204
q�
F
t
PROGRAM AND CONCEPT
6
}
The following services include all work necessary
to produce a conceptual development program , incl-
uding site evaluations , building and land space s
projections, development master plan concept and
preliminary construction cost studies of the pro-
p osed municipal complex.
Task 1 : Collection and Compilation of Existing Data
Existing data on all considered sites for €
the proposed development [maps , master plans ,
j aerial photographs, etc. ) will be collected x
from available sources and reviewed.
z Task 2 : Development Program
By working closely with designated repre-
sentatives of the City of Grapevine, HOK
P will make projection of land and building
} space requirements for the municipal facil-
ities on a five year projected basis to the
year 1989. The land space projections will
be used in the preliminary selection of
potential sites [Task 33.
t
Task 3: Site Analysis
i
All sites under consideration will be care-
fully examined and physical aspects affecting
development will be identified and graphically
` noted. This will include an analysis of top-
ography, drainage characteristics, availability
of utilities, visibility , access, etc.
Present and future plans for nearby land will
also be given consideration. Site criteria :
will be prepared and all sites will be ranked
in preferential order.
Results of this analysis will be submitted
to the City of Grapevine for final site
determination.
3
R
Task 4: Conceptual Master Plan
HOK will prepare a conceptual plan on the
selected site incorporating all municipal
facilities and site improvements included
in the approved development program. The
concept will include sufficient design and
layout information required for the prepar-
ation of the preliminary construction cost
studies. The work product from this task
3 will be a master site plan drawing indica-
ting the full development of the municipal
complex and presented in such a form as to
be suitable for public display, newspaper
reproduction, etc. A topographic scale
study model of the selected site will be
prepared and used extensively during our
master plan work. r
i
SCHEDULE ,
HOK is prepared to commence work within ten days after
notice to proceed and will complete the work described
above within ten calendar weeks , provided there are no
undue delays in obtaining site information and/or reviews
of our work by the City of Grapevine.
205
COMPENSATION
HOK agrees to perform the services described above
[Task 1 through Task 4) at 2.5 times Direct Personnel
Expense not to exceed $25, 000. Included within this
maximum would be mileage to the City of Grapevine from
our Dallas office. HOK further agrees to absorb the
concept master plan fee on a pro-rats basis, if HOK
is the architect for the design of the municipal com-
plex buildings and related improvements.
*The fee absorbed will be related to that proportion
of the development proceeding as related to the total
development.
Thank you for the opportunity of submitting this pro-
posal , and we look forward to the possibility of working
with you.
Hellmuth, Obata 6 Kassabaum Inc. , Architects
The City Manager stated the Council had authorized him to
contact an architect in regards to the preliminary plans
of a proposed municipal golf course below Grapevine Lake
Dam. He stated Dale Robinson , vice president of Leon Howard
Inc. [golf architects and outdoor recreation planners) , Austin,
was present to make a presentation.
Mr. Robinson stated his firm proposed the following scope of
services regarding the proposed park development at Lake
Grapevine:
1 . Working with the proper city officicals, we
will prepare a preliminary master park deve-
lopment plan for the proposed park site con-
taining , but not limited to , a golf course,
pica;_c areas , water oriented recreation areas ,
restrooms , athletic fields , tennis courts,
multi-purpose courts , play apparatus areas ,
roads , hike and bike trails, open play areas ,
and other. recreation areas and facilities.
2. When the preliminary master plan is complete
we will present the plan to the proper city
officials for their review. If there are
changes suggested as a result of the review
we will incorporate the changes and finalize
the master plan.
3. The final master plan will consist of the
following:
A. A framed color rendering of the plan.
B . A reproducible sepia of the plan.
C. Six blueline copies of the plan.
D. Twenty bound copies of a narrative
description of the plan.
E. Cost estimate for all phases of
construction.
4. Following the final acceptance of the plan we
will assist the City of Grapevine with the proper
applications to the various local , state, and
Federal agencies for matching funds as well as
approval for proposed water , sewer , and other
utilities to be used on the site that would
affect the environmental quality of the area.
E
206
q(
{
For the above services we will require a fee of t
$6, 000. 00 to be paid as follows :
A . 50% upon approval of preliminary
plan - $3, 000. DO
B . 50% upon acceptance of the final
master plan - $3 , 000. 00
In addition to the above services , we have personnel
qualified to prepare working drawings , specifications,
a
3 and contract documents for construction of all phases
of the project. For those services we normally request
fees as recommended by the Texas Society of Professional
Engineers for similar projects.
We understand that the submittal timing on this project
is critical and that it will be necessary for us to im-
plement the master plan and have it completed for your t
submittal to the Corps of Engineers on or before May
15 , 1974. '
Leon Howard, Inc. , Architects
1
Bob Nichols , City Engineer , briefed the Council on the status
of the Northwest sewer project. He stated the project is
being constructed under two contractors :
[1 ] Shaw Construction Co. - line work
r [2] Edarp Corporation - force mains 6 lift stations
He stated Shaw Construction Co . started construction on May
1973 and was to be completed in accordance with the contract
on February 27, 1974. He stated the company has most of the
lines layed. He stated the city required the contractor of
this project to perform an air test on the lines , which
caused some delay. F
k Mr. Nichols stated Edarp Corporation has completed the force
mains , but the status of the lift stations are as follows :
Sta.#3 - located on Dove Road/to be completed on Dece-
mber 1973 ; concrete work is completed; pumps
are installed; pipe is in place; electronic E
} controls have not been installed. If the
controls could be obtained, this station
could be completed in two to three weeks.
x mSta. #1 - concrete work is completed; pumps are not
installed; pipe is not in place; electronic
} controls are not installed. Estimated one-
month completion, pending the controls are
ordered.
s
'Sta.#2 - construction has not begun
Mr. Nichols stated the city has two alternatives :
[1 ] to work with the contractor in order to complete
the project
[2] to file a claim of default with the contractor' s
surety bond company
He recommended the city attorney , city manager, Edarp Corp . ,
the surety bond compnny , and himself meet to discuss the
situation.
General discussion was held.
Councilman Dalton moved for the city attorney, city manager ,
city engineer, Edarp Corp. and the surety bond company meet
to discuss the completion of the Northwest sewer project and
report the results of the meeting to the Council . Councilman
Parker seconded the motion.
Discussion regarding the motion was held.
Councilman Oilg moved to amend the motion to state : upon
e
5
207
the recommendation of the city engineer, the city attorney
is authorized to institute proper proceedings to declare
the contractor in default of the contract, and to notify
the surety bond company to complete the project. Council-
man Parker seconded the motion.
Councilmen Dalton and Parker agreed to the amendment to
their original motion.
The motion prevailed by the following vote :
Ayes : Tate , Dalton, Parker , Conine , Dilg
Noes : Pittard
Absent: Eidson
Mayor Tate recessed the meeting.
The meeting reconvened with the following members present:
Tate , Dalton, Pittard, Parker, Conine , Dilg.
Don Ault briefed the Council on his request for the City of
Grapevine to provide sewage for a development in the City of
Southlake. He stated there would be [40) units requiring
the services.
Councilman Pittard moved to deny the request of Mr. Ault.
Councilman Parker seconded the motion. The motion prevailed
by the following vote :
Ayes : Tate , Dalton , Pittard, Parker , Conine , Dilg
Noes : None
The Council considered zoning application [Z-74-5) , Mike
Ross requesting a zoning change on a tract of land in the
W. C. Lucas Addition , from "C-2" Community Business District
to "SP" Specific Use Permit District - commercial and busi-
ness uses/alcoholic beverages for off-premise consumption.
[Location - 1216 and 1220 West Northwest Highway at Dove Rd. )
Mayor Tate stated the Planning and Zoning Commission recom-
mended to approve the zoning application ; and recommended
that the alcoholic beverage license not be issued until
the improvements as shown on the site plan have been comp-
leted and approved by the city building inspector .
The Assistant City Manager stated upon the Council's re-
quest at the public hearing , Mr. Ross has amended his appli-
cation to exclude the residental structure.
Councilman Parker moved to accept the Planning and Zoning
Commission's recommendation to approve the zoning application
and instruct the City Attbrney to draft an ordinance granting
the zoning change, and incorporate in the ordinance that the
alcoholic beverage license will not be issued until the im-
provements as shown on the site plan have been completed and
approved by the city building inspector. Councilwoman Conine
seconded the motion. The motion prevailed by the following
vote:
Ayes : Tate , Dalton , Pittard, Parker, Conine, Dilg
Noes : None
i
The City Manager briefed the Council on a request by the
Texas Highway Department to adjust the speed zones on State
Highway 121 Business. He stated he, along with the Police
Chief would recommend one variance to the State's proposal ,
in that the C351 mph zone be continued from Austin Street,
East to the intersection of S. H. 114 Business, instead of
a [45] mph zone. No action was taken regarding this item.
I
i
I
208
I
i
3
i
2
The Council considered zoning application [Z-73-33] , Dave a
Michener requesting a zoning change on a tract of land in
the J. N. Gibson Survey , Abstract No. 591 , from "R-1 " Single-
Family District to "SP" Specific Use Permit District - com-
mercial and business uses/alcoholic beverages for off-premise
consumption. [Location - 3311 West Highway 121 Business]
Mayor Tate stated this item was tabled from the February 5,
1974, meeting. He stated the Planning 6 Zoning Commission }
recommended to approve the zoning application.
Councilman Parker stated Mr. Michener was to present drawings
of his proposed remodeling of the building, but instead Y
completed the work. He stated the remodeling does conform
to Mr. Michener' s earlier comments and has been approved
by the city building inspector.
Councilman Parker moved to accept the Planning and Zoning s
Commission's recommendation to approve the zoning application
and instruct the City Attorney to draft an ordinance granting
the zoning change. Councilwoman Conine seconded the motion.
The motion prevailed by the following vote :
Ayes : Tate , Dalton , Pittard, Parker, Conine, Dilg
Noes : None
Absent: Eidson
Councilman Pittard briefed the Council on a recent meeting
with General Telephone Company and the Council 's "Utility
Committee" .
Consideration of an ordinance setting forth sewer tap charges ,
was postponed until the April 8 , 1974, meeting.
:
There being no further business , Councilman Parker moved
that the meeting be adjourned. Councilman Pittard seconded
the motion. All voted aye and the meeting was adjourned
at 11 : 04 p . m.
PASSED AND APPROVED, this the day of , 1974.
MAYOR
ATTEST :
g:
•
6
CITY SECRETARY - '
Y
K
(i
P'
't