HomeMy WebLinkAboutItem 13 - Hot Mix AsphaltMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 1, 2020
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HOT MIX
ASPHALT
RECOMMENDATION: City Council to consider the renewal of annual contracts for hot mix
asphalt with Austin Asphalt, Reynolds Asphalt and Sunmount Paving for
the Public Works Department.
FUNDING SOURCE: Funds are available in the Capital Street Maintenance Fund 174 for an
annual estimated amount of $400,000.
BACKGROUND: The purpose of this contract is to establish fixed indefinite quantity annual
pricing for hot mix asphalt. The Public Works Street Department will use
this material for street repairs and road construction projects. Material will
be picked -up at the plant or delivered to jobsite locations on an as -needed
basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a).The
contracts were for an initial one-year period with four, one-year optional
renewals. If approved, this will be for the first renewal available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval
KH/LW