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Home My WebLink About2020-12-01 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, DECEMBER 1 , 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on December 1 , 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 144 888 464#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, November 30, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, December 1 . A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Parks and Recreation, sewer easements and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Duff O'Dell CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Emergency Management Coordinator to present update on COVID-19. 5. Parks and Recreation Director to present an update on Christmas Capital of Texas events. City Council December 1 , 2020 Page 2 NEW BUSINESS 6. Consider the informal quotes to remodel The Grapevine Arts & Entertainment Center (formerly the Senior Activities Center building) with multiple vendors, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider approval to establish and interlocal agreement for purchasing with the City of Midlothian, Texas. Chief Financial Officer recommends approval. 8. Consider an Interlocal Agreement with the Trinity River Authority of Texas for the construction of the proposed Bear Creek Interceptor Segment 09BC-1 Phase 2. Public Works Director recommends approval. 9. Consider the professional services contract for the Wastewater Treatment Plant Permit renewal with Freese and Nichols, Inc. Public Works Director recommends approval. 10. Consider the engineering services contract for Treatment Train Two Motor Control Center engineering services with Gupta & Associates, Inc. Public Works Director recommends approval. 11 . Consider approval of an annual contract for building technology integration from Schneider Electric. Public Works Director recommends approval. 12. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director recommends approval. 13. Consider renewal of annual contracts for hot mix asphalt with Austin Asphalt, Reynolds Asphalt and Sunmount Paving. Public Works Director recommends approval. 14. Consider the minutes of the November 17, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. City Council December 1 , 2020 Page 3 ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 25, 2020 by 5:00 p.m. oRa�EL Ur im Tara Brooks, TRMC, CRM w i _ � ra City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council December 1 , 2020 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of December, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Parks and Recreation, Public Works, sewer easements and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Rumbelow stated there was no action necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Duff O'Dell delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on November 30, 2020, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. There was no one on the phone who wished to speak. PRESENTATIONS Item 4. Emergency Management Coordinator to present update on COVID-19. Emergency Management Coordinator Matt Feryan updated Council on the plans for the rollout of the COVID-19 vaccines and Executive Orders GA-31 and GA-32. Mr. Feryan answered questions from Council. Council did not take any action on this item. Item 5. Parks and Recreation Director to present an update on Christmas Capital of Texas events. Parks and Recreation Director Kevin Mitchell showed the 2020 Christmas video, described the Carol of Lights that took place on December 23 and described the plan for the Parade of Lights Drive-Through Experience on December 3. City Council December 1, 2020 Page 2 Parks and Recreation Director Mitchell and Police Chief Mike Hamlin answered questions from Council. Council did not take any action on this item. NEW BUSINESS Item 6. Consider the informal quotes to remodel The Grapevine Arts & Entertainment Center (formerly the Senior Activities Center building) with multiple vendors, and take any necessary action. Parks and Recreation Director Mitchell presented this item to Council and answered questions from Council. The following vendors shall receive the award of the informal quotes: DH Interiors, Ware Painting, Johnson & Sons, Ware Brothers, and Victory Awning. Council discussed this item. Motion was made to approve the awards of the informal quotes to remodel The Grapevine Arts & Entertainment Center. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested item 8 be removed from the consent agenda. This item was considered following the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider approval to establish and interlocal agreement for purchasing with the City of Midlothian, Texas. Chief Financial Officer Greg Jordan recommended approval of the interlocal agreement for purchasing. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council December 1, 2020 Page 3 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the professional services contract for the Wastewater Treatment Plant permit renewal with Freese and Nichols, Inc. Public Works Director Bryan Beck recommended approval of the professional services contract for the Wastewater Treatment Plant permit renewal for an amount not to exceed $22,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the engineering services contract for Treatment Train Two Motor Control Center with Gupta & Associates, Inc. Public Works Director Beck recommended approval of the engineering services contract to design the replacement of Treatment Train Motor Control Center for an amount not to exceed $28,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11 . Consider approval of an annual contract for building technology integration from Schneider Electric. Public Works Director Beck recommended approval of the annual contract for building technology integration including access control, building security repairs and upgrades, and building HVAC automation for an estimated amount of $225,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council December 1, 2020 Page 4 Item 12. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director Beck recommended approval of the renewal of the annual contract for pavement leveling services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider renewal of annual contracts for hot mix asphalt with Austin Asphalt, Reynolds Asphalt and Sunmount Paving. Public Works Director Beck recommended approval of the renewal of the annual contracts for hot mix asphalt for an estimated annual amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the minutes of the November 17, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider an Interlocal Agreement with the Trinity River Authority of Texas for the construction of the proposed Bear Creek Interceptor Segment 09BC-1 Phase 2. City Manager Rumbelow requested this item be tabled. Motion was made to table the Interlocal Agreement with the Trinity River Authority. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council December 1, 2020 Page 5 Nays: None Approved: 7-0 (to table) ADJOURNMENT Motion was made to adjourn the meeting at 8:13 p.m. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of December, 2020. APPROVED: William D. Tate Mayor ATTEST: GRAp*,O �Tara Brooks (1!0 xCity Secretary Y City Council December 1, 2020 Page 6