HomeMy WebLinkAboutItem 23 - Pavement Marking ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ;NL
MEETING DATE: OCTOBER 21, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
WITH RENEWALS FOR PAVEMENT MARKING SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract with renewals for
pavement marking services with Stripe -a -Zone through an Interlocal Cooperative
Agreement with the City of Grand Prairie, Texas.
FUNDING SOURCE:
Funds are available in account 174-43301-415-093 (Street Maintenance Capital
Replacement/Transportation Infrastructure Maintenance) for an estimated annual
budgeted amount of $70,000.00.
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Purchases will be made in accordance with an Interlocal Cooperative Purchasing
Agreement with the City of Grand Prairie, Texas as allowed by Texas Government
Code, Section 271.101 and 271.102 and satisfies all bidding requirements. This
contract was for an initial one-year period with four, one-year renewal options. If
approved, this will be the third annual renewal.
The City of Grand Prairie, Texas solicited bids on RFB #11100 from which they awarded
a contract to Stripe -a -Zone on October 21, 2011. The Purchasing and Public Works
Department staff reviewed the contract for specification compliance and determined that
this annual contract would provide the best product, service and pricing for meeting the
needs of the City.
The purpose of this contract is to establish fixed annual pricing for pavement marking
services for the Public Works Department on an as -needed basis. The department has
utilized this contract for the past two years with expenditures under $15,000.00. The
Public Works Department anticipates a large increase for these services this year.
Stripe -a -Zone has agreed to renew the contract with no increase in pricing.
Staff recommends approval.
FB/LW
10/16/2014 10:25:45 AM
RESOLUTION NO. / IE/uT
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
PAVEMENT MARKING SERVICES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the City of Grand Prairie, Texas is a qualified entity as authorized by
Section 271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the City of Grand Prairie, Texas and wishes to utilize a contract for pavement marking
services meeting all State of Texas bidding requirements; and
WHEREAS, the City of Grand Prairie, Texas has established a contract with Stripe -
a -Zone, contract RFB #11100, Pavement Marking Services; and
WHEREAS, the City of Grapevine, Texas has a need to purchase pavement
marking services for the City: and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, •. RESOLVED• OF OF
GRAPEVINE,
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
for pavement marking services with Stripe -a -Zone through an Interlocal Cooperative
Purchasing Agreement with the City of Grand Prairie, Texas in an annual estimated
budgeted amount of $70,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of pavement marking services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of October, 2014.
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RES. NO. 2