HomeMy WebLinkAboutItem 11 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were present in person in the City Council Chambers, Second Floor, 200 South Main
Street.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st
day of December, 2020 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, Parks and Recreation,
Public Works, sewer easements and the 185 acres) pursuant to Section
551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:04 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Rumbelow stated there was no action necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 2. Invocation and Pledge of Allegiance
Council Member Duff O'Dell delivered the invocation and led the Pledge of Allegiance.
Item 3. Citizen Comments
Beginning at 5:00 p.m. on November 30, 2020, citizens were able to submit a citizen
appearance request form through the City's website.
No requests were received prior to the meeting. There was no one on the phone who
wished to speak.
PRESENTATIONS
Item 4. Emergency Management Coordinator to present update on COVID-19.
Emergency Management Coordinator Matt Feryan updated Council on the plans for the
rollout of the COVID-19 vaccines and Executive Orders GA -31 and GA -32. Mr. Feryan
answered questions from Council.
Council did not take any action on this item.
Item 5. Parks and Recreation Director to present an update on Christmas Capital of
Texas events.
Parks and Recreation Director Kevin Mitchell showed the 2020 Christmas video,
described the Carol of Lights that took place on December 23 and described the plan for
the Parade of Lights Drive -Through Experience on December 3.
City Council December 1, 2020 Page 2
Parks and Recreation Director Mitchell and Police Chief Mike Hamlin answered questions
from Council.
Council did not take any action on this item.
NEW BUSINESS
Item 6. Consider the informal quotes to remodel The Grapevine Arts & Entertainment
Center (formerly the Senior Activities Center building) with multiple vendors, and take any
necessary action.
Parks and Recreation Director Mitchell presented this item to Council and answered
questions from Council. The following vendors shall receive the award of the informal
quotes: DH Interiors, Ware Painting, Johnson & Sons, Ware Brothers, and Victory
Awning.
Council discussed this item.
Motion was made to approve the awards of the informal quotes to remodel The Grapevine
Arts & Entertainment
Center.
Motion:
Rogers
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
City Manager Rumbelow requested item 8 be removed from the consent agenda. This
item was considered following the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider approval to establish and interlocal agreement for purchasing with the
Citv of Midlothian. Texas.
Chief Financial Officer Greg Jordan recommended approval of the interlocal agreement
for purchasing.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
City Council December 1, 2020 Page 3
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 9. Consider the professional services contract for the Wastewater Treatment Plant
aermit renewal with Freese and Nichols. Inc.
Public Works Director Bryan Beck recommended approval of the professional services
contract for the Wastewater Treatment Plant permit renewal for an amount not to exceed
$22,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the engineering services contract for Treatment Train Two Motor
Control Center with Gupta & Associates, Inc.
Public Works Director Beck recommended approval of the engineering services contract
to design the replacement of Treatment Train Motor Control Center for an amount not to
exceed $28,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider aaaroval of an annual contract for buildina technoloav intearation from
Schneider Electric.
Public Works Director Beck recommended approval of the annual contract for building
technology integration including access control, building security repairs and upgrades,
and building HVAC automation for an estimated amount of $225,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council December 1, 2020 Page 4
Item 12. Consider the renewal of an annual contract for pavement leveling services with
Nortex Concrete Lift & Stabilization.
Public Works Director Beck recommended approval of the renewal of the annual contract
for pavement leveling services for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider renewal of annual contracts for hot mix asphalt with Austin Asphalt,
Revnolds Asahalt and Sunmount Pavina.
Public Works Director Beck recommended approval of the renewal of the annual
contracts for hot mix asphalt for an estimated annual amount of $400,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider the minutes of the November 17, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider an Interlocal Agreement with the Trinity River Authority of Texas for the
construction of the proposed Bear Creek Interceptor Segment 09BC-1 Phase 2.
City Manager Rumbelow requested this item be tabled.
Motion was made to table the Interlocal Agreement with the Trinity River Authority.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council December 1, 2020 Page 5
Nays: None
Approved: 7-0 (to table)
ADJOURNMENT
Motion was made to adjourn the meetinc
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy,
Nays:
None
Approved:
7-0
at 8:13 p.m.
O'Dell, Slechta and Leal
Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th
day of December, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council December 1, 2020 Page 6