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Home My WebLink About2020-11-19 Regular MeetingGKAP �INE1 ,/ AGENDA GRAPEVINE HOUSING AUTHORITY PUBLIC HEARING BOARD OF COMMISSIONERS MEETING THURSDAY, NOVEMBER 19, 2020 AT 4:30 P.M. GRAPEVINE CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM 200 MAIN STREET, GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine Housing Authority will conduct the meeting scheduled at 4:30 pm on November 19, 2020 in the City Manager's Office Conference Room at 200 South Main Street, by teleconference in order to advance the public health goal of limiting face- to - face meetings (also called " social distancing") to slow the spread of the Coronavirus COVID- 19). Board Members will attend the meeting in person. There will be no public access to the location described above. The public toll-free dial -in number to participate in the telephonic meeting is 1-210-469- 4097. The audio conference PIN is 648 530 959#. The meeting agenda and the agenda packet will be posted online at www. grapevinetexas.gov. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 3:00 pm on Wednesday, November 18, citizens can submit a Citizen Appearance request form from the City's website at https:www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 3:00 pm on Thursday, November 19. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. PUBLIC HEARING: 4:30 P. m. - Conference Call 1. Public Hearing to obtain input from the residents in reference to the Dwelling Lease, Admission and Continued Occupancy Policy changes, and the 2021 — 2025 Five Year Budget. CALL TO ORDER: 4:30 p.m. CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 3. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through November 16, 2020 D. HUD CARES Act funds E. HUD CARES Act waivers for alternative processes for statutory and regulatory requirements GHA has implemented F. Quarterly Investment Report for Quarter 3 2020 NEW BUSINESS 4. Consideration of the minutes from the September 24, 2020 meeting and take any necessary action. 5. Consideration and approval of Resolution No. 20-10 to adopt the revised PHA Annual Plans for 2019 and 2020, the Five Year Capital Plan for 2021 -2025, the Annual Plan for 2021, the Admissions and Continued Occupancy Plan (ACOP), Dwelling Lease and Addendums. 6. Consideration and approval of Resolution No 20-11 to approve after the fact, the Executive Director entering into a contract with Carol Tharpe & Associates for investigative services. 7. Consideration and approval of GHA salary increases. 8. Consideration and acceptance of the August and September 2020 monthly financial statements and take necessary action. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on November 16, 2020 by 4:30 p.m. Je verett Ex cut ivee Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular Session on this the 19th day of November 2020 in the City Managers Conference Room, Second Floor, 200 South Main Street, with the following members present to wit: Linda Troeger Chair Bonnie McHugh Vice -Chair, Finance Officer Ethel Anderson Resident Commissioner Teri Rhodes -Cantu Commissioner Shonda Schaefer Commissioner Constituting a quorum, with the following also present: Duff O'Dell City Council Liaison Jane Everett Executive Director Members of the public were invited to participate by telephone by a number posted on the agenda. Present by teleconference: Kenya Sapp Resident Sharon Wood Resident Creusa Madeira Resident PUBLIC HEARING Chairperson Troeger called the meeting to order at 4:33 p.m. Item #1 Public Hearing to obtain input from the city residents in reference to the changes to the to the Dwellin Lease Admission and Continued Occupancy Policy changes and the 2021 — 2025 Five Year Budget Ms. Sapp and Ms. Wood asked when the housekeeping inspections were going to be held. Executive Director Everett replied with the Coronavirus numbers increasing in Tarrant County, housekeeping inspection have not been scheduled. Ms. Madeira also asked when the office would be conducting housekeeping inspections. Executive Director Everett replied with the Coronavirus numbers increasing there were no plans to conduct housekeeping inspections this year and would be reevaluated in 2021. Public Hearing closed 4:37 REGULAR MEETING — CALL TO ORDER Chairperson Troeger called the meeting to order at 4:37 p.m. CITIZENS COMMENTS Item #2 No Citizen comments. Item #3 Report of the Executive Director (Informational Only) A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through November 19, 2020. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Report of Public Housing Activity and Issues The fiscal year 2019 audit is continuing and should be completed soon. The Executive Director provided the board with an update on the two outstanding evictions. D. Update the Board on the additional HUD CARES Ad funds The Executive Director updated the Board that the $21,005 allocated to Grapevine Housing Authority has been consumed. E. Update the Board on HUD CARES Act waivers for alternative orocesses for statutory and regulatory reauirements GHA has implemented The Executive Director updated the Board there have been two new HUD CARES Act Waivers adopted: • Extension of financial reporting deadline for the reporting of the fiscal year 2019 audit. • Extension of the reporting of the 5-Year plan submission date. F. Quarterly Investment Report for Quarter 3 2020 The Executive Director presented the Quarterly Investment Report to the Board of Commissioners. NEW BUSINESS Item #4 - Consideration of the minutes from the September 24 2020 meeting and take any necessary action The Board was provided the minutes from the September 24, 2020 meeting for approval. Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to accept the September 24, 2020 minutes as presented. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed The Board was presented with electronic changes to the Dwelling Lease, ACOP and budgets. Executive Director pointed out a change to the 5 Year Plan where a new line was added for "Operations". Commissioner Schaefer moved and Commissioner McHugh seconded to approve Resolution No. 20-10 to adopt the revised Dwelling Lease, Admission and Continued Occupancy Plan (ACOP), the 2019 and 2020 Annual Plans and the 2021 — 2025 Five Year plan. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed Item #6 - Consideration and approval of Resolution No 20-11 to approve after the fad the Executive Director enterina into a contract with Carol Tharoe & Associates for investigative services The Board was presented with the contract between Carol Tharpe & Associates and the Grapevine Housing Authority for review. The Board asked questions regarding the nature of the investigative work. Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to accept Resolution No 20-11 to approve the Executive Director to enter into a contract with Carol Tharpe & Associates after the fact. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed Item #7 - Consideration and approval of GHA salary increases The Board was presented with the current and proposed salaries for the Grapevine Housing staff. Commissioner Schaefer asked if the increases were merit based or market based. Executive Director replied the increases were due to an increase in duties. Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to approve the salary increase for the Grapevine Housing Authority staff. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed Item #8 - Consideration and acceptance of the August and September 2020 monthly financial statements and take necessary action. The Executive Director presented the board with electronic copies of the August and September financial statements for review. Commissioner McHugh moved and Commissioner Anderson seconded to accept the August and September 2020 financial Statements. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed ADJOURNMENT Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded that the meeting be adjourned. Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu & Schaefer Nays: None Motion passed. Meeting adjourned at 5:29 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 17TH DAY OF DECEMBER 2020. APPROVED: Lnc) CL� :�' 0, / Linda Troeger, Chair ATTEST: Jan E rett Executive Director