HomeMy WebLinkAbout2020-12-22 Regular Meeting F.,
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AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
TUESDAY, DECEMBER 22, 2020 AT 2:00 P.M.
TELECONFERENCE
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine Housing Authority will conduct the meeting scheduled at 2:00 pm on
December 22, 2020 by teleconference in order to advance the public health goal of
limiting face- to- face meetings (also called "social distancing") to slow the spread of
the Coronavirus COVID- 19). Board Members will attend the meeting by phone.
There will be no public access to the Grapevine Housing Authority Office.
The meeting agenda and the agenda packet will be posted online at www.
grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic
meeting is 1-210-469-40-97. The audio conference PIN is 124 545 394#.
The public will be permitted to offer public comments telephonically as provided by the
agenda and as permitted by the presiding officer during the meeting. Starting at 2-00
pm on Monday, December 21, citizens can submit a Citizen Appearance request form
from the City's website at https:www.grapevinetexas.gov/89/Agendas-Minutes. During
the meeting, the names of those that have submitted a form will be called on to speak
in the order the forms were received. The deadline to submit requests will be 12:00 prn
on Tuesday, December 22, 2020.
A recording of the telephonic meeting will be made, and will be available to the public
in accordance with the Open Meetings Act upon written request.
CALL TO ORDER: 2:00
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL 0
2. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through December 14,
2020
D. Update the Board on the additional HUD CARES Act funds.
E. Update the Board on HUD CARES Act waivers for alternative
processes for statutory and regulatory requirements GHA has
implemented.
NEW BUSINESS
3. Consideration of the minutes from the November 19, 2020 meeting and take any
necessary action.
4. Consideration and approval of Resolution No. 20-12 to accept the 2020 Operating
budget.
5. Consideration and acceptance of Resolution No. 20-13 to accept the audited financial
statements for year ended December 31, 2019.
6. Consideration and acceptance of the October 2020 monthly financial statements and
take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on December 18, 2020 by 2:00 p.m.
Llzl�r--
Jane rett
Exec t' e: Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 22nd day of
December 2020 by telephone,with the following members present to wit:
Linda Troeger Chair
Bonnie McHugh Vice-Chair, Finance Officer
Ethel Anderson Resident Commissioner
Shonda Schaefer Commissioner
Absent:
Terri Rhodes-Cantu Commissioner
Members of the public were invited to participate by telephone by a number posted on the agenda.
Constituting a quorum,with the following also present.-
Duff O'Dell City Council Liaison
Greg Jordan CFO City of Grapevine
Jane Everett Executive Director
REGULAR MEETING—CALL TO ORDER
Chairperson Troeger called the meeting to order at 2:02 p.m.
CITIZENS COMMENTS
Item#1
No Citizen comments submitted.
Item#2 Report of the Executive Director(Informational QDIYI
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units,work orders
and statistical information for the waiting list for Public Housing through December 17, 2020.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
The fiscal year 2019 audit is complete and the report is included in the packet.
The Executive Director provided the board with an update on the two outstanding evictions.
The Executive Director updated the Board GHA has decided to use Stampede Pest Control. GHA was not
required to sign a contract.
D. Update the Board on the additional HUD CARES Act funds.
The Executive Director updated the Board that the $21,005 allocated to Grapevine Housing Authority has
been consumed.
E. Update the Board on HUD CARES Act waivers for alternative processes for statutory and regulatory
requirements GHA has implemented.
The Executive Director updated the Board there have been no new HUD CARES Act Waivers adopted.
NEW BUSINESS
Item#3-Consideration of the minutes from the November 19 2020 meeting and take any necessary action
The Board was provided the minutes from the November 19,2020 meeting for approval.
Commissioner McHugh moved and Commissioner Anderson seconded to accept the November 19,2020 minutes as
presented.
Ayes: Troeger, McHugh, Anderson,&Schaefer
Nays: None
Absent: Rhodes-Cantu
Motion passed
Item#4-Consideration and approval of Resolution No 20-12 to accept the 2020 Operating budget
The Board was presented with the 2021 Operating budget. There was discussion regarding the Payment in Lieu of
Taxes(PILOT) as it is included in the budget for the first time and the budgeted rental income amount.
Commissioner McHugh moved and Commissioner Anderson seconded to approve Resolution No. 20-12 to approve
the 2021 Operating budget.
Ayes: Troeger, McHugh,Anderson, & Schaefer
Nays: None
Absent: Rhodes-Cantu
Motion passed
Item#5-Consideration and acceptance of the audited financial statements for year ended December 31 2019.
The Board was presented with the Audited Financial Statements for the fiscal year 2019. The Executive Director
reported there were no deficiencies.
Commissioner Schaefer moved and Commissioner McHugh seconded to the Audited Financial Statements for 2019.
Ayes: Troeger, McHugh,Anderson, &Schaefer
Nays: None
Absent: Rhodes-Cantu
Motion passed
Item#6-Consideration and acceptance of the October 2020 monthly financial statement and take necessary action.
The Executive Director presented the board with an electronic copy of the October 2020 financial statement for
review.
Commissioner McHugh moved and Commissioner Anderson seconded to accept the October 2020 financial
Statement.
Ayes: Troeger, McHugh, Anderson, &Schaefer
Nays: None
Absent: Rhodes-Cantu
Motion passed
ADJOURNMENT
Commissioner Anderson moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes: Troeger, McHugh,Anderson, & Schaefer
Nays: None
Absent: Rhodes-Cantu
Motion passed. Meeting adjourned at 2:47 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 25TH DAY OF FEBRUARY 2021.
APPROVED:
ck
Linda Troeger, Chair
ATTEST:
n Everett
Executive Director