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Home My WebLink About2021-01-05 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, JANUARY 5, 2021 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on January 5, 2021 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 575 855 143#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, January 4, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, January 5. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 7:00 p.m. Dinner - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:30 p.m. - City Council Chambers 1 . Invocation and Pledge of Allegiance: Council Member Paul Slechta CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider the renewal of an annual ticketing software for CVB ticket sales from Showclix. Convention and Visitors Bureau Director recommends approval. 4. Consider the contracts to reappoint Judge Brad Bradley as First Alternate Municipal Court Judge to substitute in the temporary absence of the Presiding Municipal Court Judge and Candace Carlson to substitute in the temporary absence of the Presiding Municipal Court Judge and the First Alternate Judge. Chief Financial Officer recommends approval. 5. Consider the renewal of annual membership dues from the North East Fire Department Association (NEFDA). Fire Chief recommends approval. 6. Consider the renewal of an annual contract for Operative IQ software licenses from Bound Tree. Fire Chief recommends approval. 7. Consider the renewal of an annual contract for cellular voice and data services from AT&T Mobility. Fire Chief and Police Chief recommend approval. 8. Consider the purchase of a Toro pro sprayer and a Toro Hybrid mower for the Grapevine Golf Course from Professional Turf Products, L.P. Golf Director recommends approval. 9. Consider the renewal of an annual contract for registration software from Amilia Enterprises, Inc. Parks and Recreation Director recommends approval. City Council January 5, 2021 Page 2 10. Approval the purchase and installation of new flooring for the former Grapevine Senior Center from Ponder Company, Inc. Parks and Recreation Director recommends approval. 11 . Consider the renewal of an annual contract for access control and closed circuit television security service maintenance for the Public Safety Building from Schneider Electric. Police Chief recommends approval. 12. Consider the minutes of the December 15, 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on December 31 , 2020 by 5:00 p.m. �RapF� Tara Brooks, TRMC, CRM U a City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council January 5, 2021 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of January, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7:31 p.m. Item 1. Invocation and Pledge of Allegiance Council Member Paul Slechta delivered the invocation and led the Pledge of Allegiance. Item 2. Citizen Comments Beginning at 5:00 p.m. on January 5, 2021, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. There was no one on the phone who wished to speak. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No requests were received to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 3. Consider the renewal of an annual ticketing software for CVB ticket sales from Showclix. Convention and Visitors Bureau Director P.W. McCallum recommended approval to purchase annual ticketing software for CVB events for an annual estimated amount of $36,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 4. Consider the contracts to reappoint Judge Brad Bradley as First Alternate Municipal Court Judge to substitute in the temporary absence of the Presiding Municipal Court Judge and Candace Carlson to substitute in the temporary absence of the Presiding Municipal Court Judge and the First Alternate Judge. Chief Financial Officer Greg Jordan recommended approval of the contracts to appoint Brad Bradley as the First Alternate Municipal Judge and Candace Carlson as the Second Alternate Municipal Judge. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 5. Consider the renewal of annual membership dues for the North East Fire Department Association (NEFDA) Fire Chief Darrell Brown recommend approval of the renewal of the City's annual membership dues for the North East Fire Department Association for an annual amount of $27, 789. City Council January 5, 2021 Page 2 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the renewal of an annual contract for Operative IQ software licenses from Bound Tree. Fire Chief Brown recommended approval of the annual contract for software licenses to manage EMS supplies for an annual estimated amount of $18,180. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider the renewal of an annual contract for cellular voice and data services from AT&T Mobilitv. Fire Chief Brown and Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for cellular voice and data services for police and fire personnel in the field. The annual estimated amount for this service is $61,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the purchase of a Toro pro sprayer and a Toro Hybrid mower for the Grapevine Golf Course from Professional Turf Products. L.P. Golf Director Russell Pulley recommended approval of the purchase of a Toro pro sprayer and a Toro Hybrid mower for an estimated amount of $90,787. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council January 5, 2021 Page 3 Item 9. Consider the renewal of an annual contract for registration software from Amilia Enterprises, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the renewal for the annual contract for registration software for an estimated annual amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Approval the purchase and installation of new flooring for the former Grapevine Senior Center from Ponder Company, Inc. Parks and Recreation Director Mitchell recommended approval of the purchase and installation of new flooring for the former Grapevine Senior Center building for an amount of $36,554. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for access control and closed circuit television security service maintenance for the Public Safety Building from Schneider Electric. Police Chief Hamlin recommended approval of the renewal of the contract for access control and closed circuit television security service maintenance for an estimated amount of $16,580. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the minutes of the December 15, 2020 Regular City Council meeting_ City Secretary Tara Brooks recommended approval of the minutes as provided. City Council January 5, 2021 Page 4 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:34 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of January, 2021. APPROVED: William D. Tate Mayor ATTEST: GRAPE A. O ice~ �,y i� I �� i 1 1 !m Tara Brooks w I X City Secretary City Council January 5, 2021 Page 5