HomeMy WebLinkAboutItem 18 - Janitorial SuppliesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW, CITY MANAGER �iL
MEETING DATE: NOVEMBER 18, 2014
SUBJECT: AWARD OF CONTRACT FOR JANITORIAL SUPPLIES
City Council to consider approval for the award of RFB 421-2015 for an annual contract
for janitorial supplies with optional renewals to Empire Paper.
FUNDING SOURCE:
Funds are available in account 100-14111-0000 (General Fund/Warehouse Inventory) in
the estimated amount of $25,000.00.
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. An informal RFB 421-
2015 was issued through the City's eBid system. There were 423 vendors electronically
notified of the bid through the eBid system. Three vendors submitted bids.
The purpose of this bid is to establish fixed indefinite quantity annual pricing with four
optional, one-year renewals for janitorial supplies to be purchased on an as -needed
basis for all City departments and stocked in the warehouse.
Based on the evaluation of the bid by the Purchasing Department it was determined the
award be made to Empire Paper. Empire Paper bid all 84 line items and was the lowest
total bid. Empire Paper is the incumbent supplier for janitorial supplies.
Staff recommends approval.
AN&
11/12/2014 10:14:35 AM