HomeMy WebLinkAboutItem 22 - Portable Gas Detectiion DevicesMEMO •: HONORABLE MAYORAND OF THE CITY COUNCIL
FROM: • RUMBELOW,
[8110:2111,11
!� • 1
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR A
SUPPLY AND MAINTENANCE AGREEMENT FOR PORTABLE
GAS DETECTION DEVICES
RECOMMENDATION:
City Council to consider approval to renew an annual contract for a supply and
maintenance agreement for portable gas detection devices with Safeware, Inc. through
an established Cooperative Purchasing Agreement with the Government Purchasing
Alliance, U.S. Communities.
FUNDING SOURCE:
Funding for this purchase is currently available in Fire Department account 100-43465-
210-1 (Miscellaneous Equipment Maintenance) in the amount not to exceed $16,350.00.
This purchase will be made in accordance with an existing Cooperative Purchasing
Agreement with the Government Purchasing Alliance, U.S. Communities, as allowed by
the Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
The contract was for an initial one-year period with two optional, one-year renewals. If
approved, this will be the final renewal option.
Bids were taken by the Cooperative and a contract was awarded to Safeware, Inc. The
purpose of this contract is to establish fixed annual pricing and maintenance for portable
gas detection devices that will allow firefighters to monitor hazardous environments.
These devices will update, replace and expand the gas monitoring capabilities of the
Fire department and the new devices will replace several broken and out of date devices
that are eight to nine years old.
The Purchasing and Fire Department staff reviewed the contract for specification
compliance and determined this annual contract would provide the best product, service
and pricing for meeting the needs of the City.
Staff recommends approval.
JS/LW
11/12/2014 9:21:57 AM