HomeMy WebLinkAboutItem 20 - HVAC Rooftop UnitMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 2, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF A 70 TON HVAC ROOFTOP UNIT
RECOMMENDATION:
City Council to consider a resolution for the purchase and installation of a 70 ton HVAC
rooftop unit for City Hall from The Brandt Companies, LLC through an established
Cooperative Agreement with the State of Texas CO-OP Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-001 (City Hall
Repairs & Maintenance) for a total amount not to exceed $117,885.00.
BACKGROUND:
This purchase will be made in accordance with an existing Cooperative Agreement with
the State of Texas CO-OP Purchasing Program as allowed by Texas Local Government
Code, Section 271.081, 082 and 083.
Bids were taken by the cooperative and a contract was awarded to The Brandt
Companies, LLC. The Facilities Service Staff and Purchasing reviewed the contract for
specification compliance and determined that the contract would provide the best
product, service and pricing for meeting the needs of the City.
This purchase replaces Unit #1, an 18 year-old rooftop unit located at City Hall which
has exceeded its effective life cycle and serves the first floor of City Hall with heating
and cooling. The typical life cycle for these units is 10 to 15 years. This size and type of
unit is not available off the shelf and requires a lead time for manufacturing of
approximately eight weeks.
Staff recommends approval.
CH/LW
11/24/2014 (4:33:58 PM)
RESOLUTION NO. Wvim, a l
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
70 -TON HVAC ROOFTOP UNIT THROUGH AN
ESTABLISHED COOPERATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Sections
271.081, 271.082 and 271.083 to purchase an item under state contract therefore
satisfying any state law requiring local governments to seek competitive bids; and
WHEREAS, the State of Texas term contracts are a qualified purchasing
cooperative program as authorized under the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established a Cooperative Agreement
with the State of Texas, #M2201 and wishes to utilize a contract meeting all State of Texas
requirements; and
WHEREAS, the State of Texas has an established term contract TXMAS #10-
03FAC070 Facilities Maintenance and Management with The Brandt Companies, LLC; and
WHEREAS, the City of Grapevine, Texas has a need to replace a 70 -ton HVAC
rooftop unit for City Hall; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
and installation of a 70 -ton HVAC rooftop unit from The Brandt Companies, LLC for City
Hall for a total amount not to exceed $117,885.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said 70 -ton HVAC unit and installation.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 2nd day of December, 2014.
F.111 w
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RES. NO. 2