HomeMy WebLinkAboutItem 09 - EMS Billing and Collection ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
EMERGENCY MEDICAL SERVICES (EMS) BILLING AND
COLLECTION SERVICES
City Council to consider approval to renew an annual contract for Emergency Medical
Services (EMS) billing and collection services with Digitech Computer, Inc.
FUNDING SOURCE:
Funds are budgeted in account 100-44530-210-1 EMS Professional Fees for the annual
estimated amount of $100,000.
Purchases have been made in accordance with an Interlocal Cooperative Purchasing
Agreement with the City of Plano, Texas as allowed by the Interlocal Cooperation Act,
Texas Government Code, Chapter 791 and Texas Local Government Code, Section
271.101 and 271.102 and satisfies all bidding requirements.
The City is exercising its first one-year renewal option under the original interlocal
agreement with the City of Plano, Texas. This renewal contract period between the City
and Digitech is from January 1, 2015 to December 31, 2015 for the primary EMS billing
and collection services.
Staff recommends approval.
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Renewal Notification
Digitech Computer, Inc.
Jane Silverman, Chief Compliance Officer
555 Pleasantville Road
Suite 110, North Building
Briarcliff Manor, New York 10510
December 16, 2014
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: City of Plano ITB #2011-36-C
Contract Title: Emergency Medical Billing and Collections
Renewal Options: First of two one-year renewal options
Renewal period: January 1, 2015 through December 31, 2015
Dear Ms. Jane Silverman:
The City of Grapevine wishes to exercise the first renewal option for contract City
of Plano ITB #2011-36-C with Digitech Computer, Inc for Emergency Medical
Services for Grapevine's billing and collections services based on your renewal
confirmation with the City of Plano, Texas under the same Terms and Conditions
for the renewal period.
Please sign this Contract Renewal letter and return to Karen L Walker at
kwalker@grapevinetexas.g or fax 817-410-3013 within five business days of
receipt of this notification.
Please return this renewal letter and a current Insurance Certificate if required for
your contract. The City appreciates your excellent service and commitment to
our City's needs on this contract and we look forward to continuing this
successful business relationship.
Please contact me with any questions.
Sincerely,
Karen L. Walker
Managing Director of Financial Services
817-410-3115
Finance Division, it S. Main, Grapevine,
Page 1 of 2
ACCEPTANCE
Date:
Signed:
Printed name:
Attachment: Plano's Renewal Letter dated June 19, 2014
Finance Division, 200 S. Main, Grapevine, Texas 76051
Page 2 of 2
City of Plano
P Plano 1520 K Avenue
City ofExcellence Plano, TX 75074
June 19, 2014
Digitech Computing Services, Inc
RE: Contract No.: 2011-36-C
Bid Title: EMS Billing & Collections
Vendor No.: 499921
Renewal Dates: 8/1/2014-8/1/2015
(Annual Contract with Renewals)
Dear Mr. McNellis
P.O. Box 860358
Plano, TX 75086-0358
Tel: 972.941.7000
plano.gov
The City of Plano has decided to renew the above referenced contract. It is understood all terms and conditions will
be held firm during the contract period. Using departments will order on an "as needed" basis utilizing "Contract
Release Orders" (CRO's). Please note the invoice must reference the City of Plano CRO number.
Payment Terms: The payment terms for this contract are net 30. Invoices must be submitted in duplicate to the
following address:
Remit To:
City of Plano - Accounting Department
P.O. Box 86027
Plano, Texas 75086-0279
Department Contact:
Name/Title:
Department: Plano Fire Department
Telephone:
If you have any further questions, please contact Teresa Shelstad, Purchasing Division at (972) 941-7539
Thank you,
Teresa Shelstad
Buyer
1520 K Avenue, 3rd Floor
Purchasing Suite 370, Plano, Texas 75074
Department T 972.941.7539
F 972.941.9319
teresas@plano.gov
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