HomeMy WebLinkAboutItem 11 - Utiity Bill PrintingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 16, 2014
SUBJECT: RESOLUTION FOR AN ANNUAL CONTRACT FOR UTILITY
BILL PRINTING, MAILING & OFFSET PRINTING SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract with renewals for
utility bill printing, mailing and offset printing services with DataPros through an Interlocal
Cooperative Agreement with the City of Plano, Texas.
FUNDING SOURCE:
Funds are budgeted in account 200-44540-530-3 (Professional Services) in an annual
estimated budgeted amount of $90,000.00.
This purchase will be made in accordance with an existing Interlocal Cooperative
Agreement with the City of Plano, Texas as allowed by Texas Local Government Code,
Section 271.101 and 271.102, Cooperative Purchasing Program.
The City of Plano solicited requests for proposals for utility bill printing, mailing and offset
printing services in FY2012-13. Out of 2,698 RFP notifications sent, there were 12 bids
submitted. Based on the evaluations made by members of the Plano evaluation team,
CSG Systems, Inc., who is now DP2 Billing Solutions, LLC dba, DataPros, ranked the
highest in the overall scoring. The contract was awarded by Plano City Council on
December 18, 2012. The Utility Billing staff and Purchasing reviewed the contract for
specification compliance and determined that this annual contract would provide the
best service and pricing for meeting the needs of the City. The contract term is for an
initial one-year period starting March 1, 2015 with two, one-year renewal options.
The purpose of this contract is to establish fixed annual pricing for printing and mailing
for the City's customer monthly utility bills.
Staff recommends approval.
KW/BS
12/11/2014 9:31:28 AM
RESOLUTION NO. Gf7rj L17y 6/LL
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
UTILITY BILL PRINTING, MAILING AND OFFSET PRINTING
SERVICES THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the City of Plano, Texas is a qualified entity as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the City of Plano, Texas and wishes to utilize a contract for utility bill printing, mailing
and offset printing services meeting all State of Texas bidding requirements; and
WHEREAS, the City of Plano, Texas has established an annual contract with
renewals with CSG Systems, Inc., who is now DP2 Billing Solutions, LLC dba DataPros,
contract #2012-264-C, Utility Bill Printing, Mailing and Offset Printing Services; and
WHEREAS, the City of Grapevine, Texas has a need for these utility billing services;
and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, ••E, BE IT RESOLVED BY THE CITY COUNCILOF THE CITY•
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
for utility bill printing, mailing and offset printing services with CSG Systems, Inc., who is
now DP2 Billing Solutions, LLC dba DataPros through an Interlocal Cooperative
Purchasing Agreement with the City of Plano, Texas in an annual estimated budgeted
amount of $90,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said utility billing services.
Section 4. That this resolution shall take effect March 1, 2015 for the City's
February billing cycle.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of December, 2014.
ATTEST:
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RES. NO. 2