HomeMy WebLinkAboutItem 18 - Portable RadiosMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER \
MEETING DATE: DECEMBER 16, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
PORTABLE RADIOS
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of portable radios from
Motorola Solutions through an Interlocal Agreement for Cooperative Purchasing with the
Houston -Galveston Area Council (H -GAC).
FUNDING SOURCE:
Funding for this purchase is currently available in account 113-44540-209-06
(Professional Services) for the amount not to exceed $39,966.08.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Agreement for
Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Motorola Solutions.
The Police and Purchasing staff reviewed the contract for specification compliance and
pricing and determined that the contract would provide the best product and pricing for
meeting the needs of the City.
This purchase is for 14 portable radios for Police Department. These portable radios will
replace older radios used by police officers and will improve interoperability capability for
officers. It will also ensure that all officers on the street are using the same make and
model of portable radio. The funds for this purchase are provided by Tarrant County
911.
Staff recommends approval.
12/11/2014 (9:39:06 AM)
WHEN SECONDS COUNT
DIAL Tarrant County
•
-1-1 District
01309jal
October 15, 2014
Mark Bills, Communications Manager
Grapevine Emergency Communications Center
307 W Dallas Rd.
Grapevine, Texas 76051
Dear Mark:
On behalf of the Board of Mangers of the Tarrant County 9-1-1 District, I am pleased to
announce the continuation of the Radio Assistance Program. A complete Policy Manual
is available on the District's website; www.tc911.org, under the What We Do/Regional
Radio System tab. Some highlights are listed below:
• The District will provide reimbursement for Allowable Expenses subject to
availability of funds, entity allocations and annual appropriation.
• Allowable Expenses are determined by the District Board of Managers and
reviewed annually.
• In compliance with applicable State laws, this is a prospective policy.
• No previously purchased items or services will be considered for reimbursement.
(Current year billing of multi-year contracts will be considered on a case-by-case basis)
• All expenses must be approved by the District, in advance, to receive
reimbursement.
• Entities must submit an Application for Funding consisting of the expenditures
they are requesting.
• All applications must be received by June 30, 2015.
• The deadline to submit the Reimbursement Request is August 31, 2015.
• Your agency's budgeted allocation for FY2015 is $40246.
Again this year, I will be acting as the program administrator. Please address any
questions directly to me at 817-820-1188 or gpetrey ,tc911.org.
Sincerely,
Greg Petrey
Executive Director
www.tc9ll.org
2600 Airport Freeway ( Fort Worth, Texas 761111 (817) 334-09111 Fax (817) 882-0500
RESOLUTION NO. L -c
t1 d, OS
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Houston -Galveston Area Council (H -GAC), a regional planning
commission, is a qualified purchasing cooperative program as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
for Cooperative Purchasing with H -GAC and wishes to utilize established contracts
meeting all State of Texas bidding requirements; and
WHEREAS, H -GAC has established a contract with Motorola Solutions under
contract RA05-12, Radio Communication, Emergency Response and Mobile
Interoperability Equipment; and
WHEREAS, the City of Grapevine, Texas has a need to replace 14 portable radios
for the Police Department; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
110
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of 14 portable radios from Motorola Solutions through an Interlocal Agreement for
Cooperative Purchasing with H -GAC for an amount not to exceed $39,966.08.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said radios.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of December, 2014.
RES. O. 2