HomeMy WebLinkAboutItem 25 - Hot Mix AsphaltMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:BRUNO RUMBELOW, CITY MANAGER M_
SUBJECT: APPROVAL TO AWARD AN ANNUAL CONTRACT FOR HOT
MIX ASHPALT
RECOMMENDATION:
City Council to consider approval for the award of RFB 422-2015 for an annual contract
for hot mix asphalt with optional renewals to The Lane Construction Corporation, Austin
Asphalt, JLB Contracting, LLC. and Reynolds Asphalt.
FUNDING SOURCE:
Funds are available in account 174-43301-415-090 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance) in an estimated budgeted
amount of $500,000.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star -Telegram on October 30, 2014 and November 6, 2014. The bid was
open electronically and available to the public on November 21, 2014. There were 458
vendors electronically notified of the bid through the eBid system. There were four bids
submitted.
The purpose of this bid is to establish fixed indefinite quantity annual pricing with four
optional one-year renewals for hot mix asphalt. The Public Works Street Department
will use this material for street repairs and road construction projects. Material will be
picked -up at the plant or delivered to jobsite locations on an as -needed basis.
Based on the evaluation of the bid by Purchasing and the Public Works Department it
was determined that primary awards be made to The Lane Construction Corporation
and Austin Asphalt and secondary awards be made to JLB Contracting, LLC and
Reynolds Asphalt to ensure availability of materials without interruption of road projects.
Staff recommends approval.
KH/LW
12/11/2014 8:55:42 AM
Address .................................................... 16330 Commerce Drive, Suite 150 1 PO Box 24131 1 PO Box 800 1 PO Box 370
City,State,Zip............................................. Irving, Texas 75063 Fort Worth, Texas 76124 Roanoke, Texas 76262 Euless, Texas 76039
Telephone/Fax Number ............................... I214-596-7300 (817-261-2991 1817-430-0552 1817-267-3131
Comoanv Representative ............................. Pat Tinsley Ronald Stinson Scott Huber Ned Tankerslev
SUMMARY OF BIDS
"TABULATION STATEMENT"
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE
CONSTRUED AS A COMMENT ON THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS
RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE
WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING BUT NOT
LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON
AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.