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Home My WebLink About2008-03-25P & Z BRIEFING SESSION MARCH 25, 2008 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Special Briefing Session on this the 25th day of March 2008 at 6:45 p.m. in the Planning and Zoning Conference Room, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy Danette Murray B J Wilson Mark Lowery Monica Hotelling Jimmy Fechter Chairman Vice - Chairman Member Member Member Member Member Alternate constituting a quorum with Gary Martin absent and the following City Staff: Ron Stombaugh Albert Triplett Susan Batte Planning and Development Manager Planner II Planning Technician Chairman Oliver called the meeting to order at 6:47 p.m. ITEM 1. BRIEFING SESSION Chairman Oliver announced the Planning and Zoning Commission would conduct a briefing session relative to the following cases: to discuss development issues. ADJOURNMENT • .Nffil After a brief discussion, Chairman Oliver adjourned the meeting at 6:58 p.m. PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 15TH DAY OF APRIL 2008. CHAT MAN ATTEST: d'66am 60 SEC'RETARY 031808BS 2 HEARING MARCH 25, 11: STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Joint Public Hearing with the City Council, on this the 25th day of March 2008, in the City Council Chambers, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy Danette Murray B J Wilson Mark Lowery Monica Hotelling Jimmy Fechter Chairman Vice - Chairman Member Member Member Member Member Alternate constituting a quorum with Gary Martin absent and the following City Staff: Ron Stombaugh Albert Triplett Susan Batte �.� Planning and Development Manager Planner II Planning Technician Mayor Tate called the joint meeting to order at 7:00 p.m. and Chairman Oliver called the Planning and Zoning Commission deliberation session to order at 10:25 p.m. INVOCATION Commissioner Mark Lowery delivered the Invocation. JOINT PUBLIC HEARINGS CONDITIONAL USE APPLICATION CU08 -01 GAYLORD TEXAN First for the Commission to consider and make recommendation to the City Council was conditional use application CU08 -01 submitted by submitted by Gaylord Hotels for property located at 1501 Gaylord Trail and platted as Opryland Addition. The applicant was requesting a conditional use permit to amend the previously approved site plan of CU07 -36 (Ord. 07 -69) for a planned commercial center in conjunction with a hotel and convention center, specifically to allow for a 492 room expansion and expansion of the conference center in excess of 600,000 square feet. 032508 Mr. Bennett Westbrook and Mr. John Imaizumi, representing the applicant, were available for questions and requested favorable consideration of the application. Discussion was held regarding the neighborhood issues such as the noise from the cooling tower; a 31 foot 7 inch wall will be built around the cooling tower to reduce the noise by 50 percent is planned. Headlights, lighting and noise from the existing parking garage; management will work with valet to make sure they are not squealing tires and Gaylord will reduce the light poles to 10 feet and point the light source away from the neighborhood. Headlights and noise from the glass cactus; a screening wall will be constructed for the headlights on the west side of the portico and a study is being conducted by Gaylord to elevate some of the noise from the Glass Cactus. Mr. Westbrook stated that Ruth Wall Road will remain open during construction and Convention Center Drive will be closed during construction but will reopen. The Wagon Wheel Ranch property will be used for construction staging. Mr. Westbrook also stated that the new guestroom tower will be 20 feet lower than the existing hotel and would contain 492 rooms. Mr. Imaizumi stated that they have tried to be a good neighbor by participating in or sponsoring picnics, National Night Out, Keep Grapevine Beautiful and neighborhood clean -ups. Relative to EPA impact on the subject property, Mr. Paul Lee, representing Huitt & Zollars, stated that there is a storm drain filtration system in place that meets the Corp of Engineers requirements. Further discussion was held regarding the Glass Cactus, screening from the headlights will be resolved immediately. The following citizens spoke in opposition of the expansion stating issues with traffic, noise, trash, privacy, property values, and crime: Mike Morris Lana Hill Jim Young Gail Brown Rick Sanford Teresa Sanford Janet Chu Susan Jackson Linda Davies Diana Williams Laura Robinson Howard Robinson Gwen Patterson Georjean Shereff (also spoke on behalf of John Rath) Tara Thacher Hugh Patterson Carol DeWeese Roger Harris Tim Moran 032508 2 P & Z JOINT PUBLIC HEARING MARCH 25, 2008 The following citizens and business owners spoke in support of the expansion: Rick Lawliss Chuck Baultman James Humphrey Angela Weddle Dave Muth Don Vaughn Charles Weems Kristine Amador Angela Garcia Williams Moe Afshar Keith Temple Bill Brink John Mayfield Jean Holmes Lee Rothelz Steve Stinson Jeff VanBlarcom Don Bigbie Ev Barnes With no further questions, guests to speak, 32 letters of support, 23 letters of opposition and one letter of concern, the public hearing was closed. In the Commissioner's deliberation session, further discussion was held regarding the Glass Cactus; Mr. Westbrook stated that the current sound coming from the Glass Cactus is not breaking the ordinance. He will investigate putting vestibules on the doors and possibly a glass wall on the west side of the deck. Additional discussion included closing down Convention Center Drive permanently, screening headlights on the 2nd and 3rd level of the existing parking garage, lights on the west side of the building, screening headlights at Glass Cactus and sound attenuation. B J Wilson moved to approve conditional use application CU08 -01 with the following conditions: Parking Garage - Headlight screening shall be placed from the spandrel panels up on levels two and three facing the residential properties. Lighting - All ground level lights on the west side of the building shall be shielded for glare. Glass Cactus - Immediately provide headlight screening and evergreen screening plants to be placed at the wrought iron fence west of the portico. - Gaylord officials shall provide a sound attenuation plan to the Site Plan Review Committee within 90 days of the approval of CU08 -01. Chris Coy seconded the motion, which prevailed by the following vote: Ayes: Oliver, Fry, Coy, Murray, Wilson and Hotelling Nays: Lowery IS • With no further business to discuss, Herb Fry moved to adjourn the meeting at 11:15 032508 3 • & Z JOINT PUBLIC HEARING MARCH 25,20041, p.m., B J Wilson seconded the motion which prevailed by the following vote: Ayes: Oliver, Fry, Coy, Murray, Wilson, Lowery and Hotelling Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 15TH DAY OF APRIL 2008. C FTAIR AN L) ATTEST: SECR&ARY 032508 0