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HomeMy WebLinkAbout2013-05-21 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 21, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to consultation with City Attorney to receive legal advice regarding City of Grapevine v. Grapevine Tate Joint Venture pursuant to Section 551.071, Texas Government Code. B. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141 - 254547 -11 pursuant to Section 551.071, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 17th day of May, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT j CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 21 st day of May, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Stan Laster John F. Boyle, Jr. Matthew Boyle Jodi C. Brown •ii i Acting City Manager City Attorney City Attorney City Secretary ate called the meeting to order at 7:02 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to consultation with City Attorney to receive legal advice regarding City of Grapevine v. Grapevine Tate Joint Venture pursuant to Section 551.071, Texas Government Code; (B) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141 - 254547 -11 pursuant to Section 551.071, Texas Government Code; and (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Stan Laster stated there was no action necessary relative to pending or contemplated litigation under Section 551.071, Texas Government Code. 05/21/13 NOTE: Item (C) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodi 0. Brown City '-gecretary 2 FQATIM-e � AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, MAY 21, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Beth Tiggelaar JOINT PUBLIC HEARINGS City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z13 -01 submitted by Contrast Development (Eastwoods) requesting rezoning of 6.534 acres from "CN" Neighborhood Commercial District Regulations and "PO" Professional Office District Regulations to "R -5.0" Zero Lot Line District Regulations for the development of 26 residential lots. The subject property is located at 750 Hughes Road. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application Ct113 -08 submitted by C. Jay Ho (Grapevine Antique Market) requesting a conditional use permit for outside seating, outside display and sales of merchandise and two 20 foot pole signs. The subject property is located at 1641 and 1649 West Northwest Highway and is zoned "SP" Site Plan District. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL13 -01 submitted by Trent Dehoney (The Rawls House) for property located at 426 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL13 -02 submitted by Paul Davis, Jr. (Tillery Weeks House) for property located at 625 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to the application filed by Martin O'Connor for the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition, being a replat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The subject property is located east of the intersection of Pebble Brook Drive and Wall Street and is zoned "PO" Professional Office District Regulations and "R -7.5" Single Family District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of May, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS j REGULAR CITY COUNCIL MEETING TUESDAY, MAY 21, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS Sul 180N • 6. Mayor Tate to present Grapevine Heritage Foundation's 2013 Preservation Advocacy Award Winners. NEW BUSINESS 7. Consider a resolution canvassing the results of the May 11, 2013 General City Officers and Special Charter Amendment Election and take any necessary action. 8. Consider award of an Architectural Services Contract to Brinkley Sargent Architects for the Public Safety Building and take any necessary action. 9. Consider a resolution authorizing a contract for Information Technology Project Engagement for the new Public Safety Building with Acuity - Holdings, Inc. through the U.S. General Services Administration (GSA) Cooperative Purchasing Program and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider renewal of Bid 318 -2009 Water Treatment Chemicals Annual Contract with Brenntag Southwest, Inc. who acquired Altivia Corporation, Fort Bend Services, Inc., Harcros Chemicals, DPC Industries, Inc. and Univar USA. Public Works Director recommends approval. 11. Consider renewal of the Microsoft Enterprise Enrollment OfficeProPlus Annual Contract and the addition of 50 licenses with Dell through a contract established by the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. City Manager recommends approval. 12. Consider a reimbursement resolution expressing intent to finance expenditures to be incurred relative to architectural services and technology design services for the Public Safety Building. Administrative Services Director recommends approval. 13. Consider a resolution declaring certain property as surplus property and forfeited evidence and authorizing the sale through public auction. Administrative Services Director recommends approval. 14. Consider a resolution authorizing the purchase a 2014 Ford F -450 utility bed truck from Sam Pack's Five Star Ford through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase a 2014 Ford F -450 flatbed dump truck from Sam Pack's Five Star Ford through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 16. Consider a resolution authorizing the purchase of a turtle sculpture /play component and signs for Casey's Clubhouse from The PlayWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 17. Consider an Interlocal Agreement with Tarrant County to participate in a West Nile Virus Mosquito Surveillance and Response Program and authorization for the City Manager to execute the agreement. Public Works Director recommends approval. 18. Consider a resolution approving a National Highway System Agreement for State - Contracted Traffic Signal Construction with the Texas Department of Transportation for the State Highway 121 (Section 13) Project and authorization for the City Manager to execute the agreement. Public Works Director recommends approval. 19. Consider a one year Alternate Municipal Court Judge contract with Alan Wayland. Administrative Services Director recommends approval. 20. Consider the minutes of the May 7 and 13, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 21. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z13 -01 (Eastwoods) and a subsequent ordinance, if applicable. 22. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lots 1 -26, Block 1, Eastwoods and take any necessary action. 23. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -08 (Grapevine Antique Market) and a subsequent ordinance, if applicable. 24. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL13 -01 (The Rawls House) and a subsequent ordinance, if applicable. 25. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL13 -02 (Tillery Weeks House) and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition and take any necessary action. 27. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates and take any necessary action. 28. Consider the recommendation of the Planning & Zoning Commission relative to and a final plat of Lot 2, Block 1, Stevens Addition and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 17th day of May, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, MAY 21, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET [SYAIMM WORK SESSION Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the May 21, 2013 public hearing. 0610111 If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 17th day of May, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, MAY 21, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z13 -01 (Eastwoods) and make a recommendation to the City Council. 2. Consider the preliminary plat of Lots 1 -26, Block 1, Eastwoods and make a recommendation to the City Council. 3. Consider Conditional Use Application CU13 -08 (Grapevine Antique Market) and make a recommendation to the City Council. 4. Consider Historic Landmark Subdistrict HL13 -01 (The Rawls House) and make a recommendation to the City Council. 5. Consider Historic Landmark Subdistrict HL13 -02 (Tillery Weeks House) and make a recommendation to the City Council. 6. Consider the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition and make a recommendation to the City Council. 7. Consider the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates and make a recommendation to the City Council. 8. Consider the final plat of Lot 2, Block 1, Stevens Addition and make a recommendation to the City Council. CONSIDERATION OF MINUTES 9. Consider the minutes of the April 16, 2013 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of May, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 21st day of May, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Dennis Luers Chairman Vice Chairman Member Member Member Member Alternate constituting a quorum, with Commissioners Beth Tiggelaar and Elaine Martin absent, with the following members of the City Staff: Stan Laster Acting City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Herb Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z13 -01 EASTWOODS Mayor Tate declared the public hearing open. 05/21/13 Planning and Development Manager Ron Stombaugh reported that Zoning Application Z13 -01 had been filed by Contrast Development (Eastwoods) requesting rezoning of 6.534 acres from "CN" Neighborhood Commercial District Regulations and "PO" Professional Office District Regulations to "R -5.0" Zero Lot Line District Regulations for the development of 26 residential lots. The subject property is located at 750 Hughes Road. Mr. Stombaugh noted that the subdivision was improperly identified as being located within a noise corridor; would have one point of entry and that all homes would front on Eastwood Drive. Mr. Brad Meyer requested favorable consideration of the application and addressed the concerns of the Commission and Council on preserving the trees on the property and explained the requested zoning versus selecting the "R -7.5" zoning district. Mayor Tate invited guests present to comment regarding the application: Carl Young, 4113 Meadow Drive, expressed concerns with the requested rezoning and density, traffic congestion, fire safety for the subdivision and location of utility easements; Gary Steen, 4389 Kenwood Drive, spoke on noise and loss of trees; Scott Walters, 4349 Kenwood Drive, voiced concerns of increased noise, loss of green space and trees, and the requested density for the area; G. Paul Reyes, 4381 Kenwood Drive, expressed concern over the loss of trees, increased traffic congestion and noise, and effects on property values. City Secretary Brown noted one letter of support and three letters in opposition had been copied to the Council and Commission. Commissioner Hotelling, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2 PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -08 GRAPEVINE ANTIQUE MARKET Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Conditional Use Application CU13 -08 had been filed by C. Jay Ho (Grapevine Antique Market) requesting a conditional use permit for outside seating, outside display and sales of merchandise and 05/21/13 two 20 foot pole signs. The subject property is located at 1641 and 1649 West Northwest Highway and is zoned "SP" Site Plan District. Mr. Stombaugh noted the applicant intends to have 24 outdoor seats, two fenced areas adjacent to Passion Lighting for merchandise display and sales and the two pole signs would be located in the shopping center's southeast quadrant. Mr. Jay Ho requested favorable consideration of the application and stated he wanted to improve the outside appearance of the building by adding landscaping and tables to create an inviting outside public area. Mr. Ho addressed questions on type of merchandise to be displayed and the location of sales /display area; type of fencing and security /safety measures; and maintenance responsibilities for outside seating, landscaping and display areas. Mayor Tate invited guests present to comment regarding the application: Dr. Curtis Ratliff, 1611 West Northwest Highway, spoke in support of the application and it was noted there was no correspondence to report. Commissioner Luers, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL13 -01 THE RAWLS HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Historic Landmark Subdistrict HL13 -01 had been filed by Trent Dehoney for property located at 426 East Texas Street requesting designation as a historical landmark subdistrict (The Rawls House). The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support had been copied to the Council and Commission. 3 05/21/13 Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Freed, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL13 -02 TILLERY WEEKS HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Historic Landmark Subdistrict HL13 -02 had been submitted by Paul Davis, Jr. for property located at 625 East Texas Street requesting designation as a historical landmark subdistrict (Tillery Weeks House). The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5 PUBLIC HEARING FINAL PLAT APPLICATION LOTS 1 R, 2R, 3R AND 4, BLOCK A SHAMROCK VENTURES ADDITION, REPLAT OF LOTS 1 R, 2R, 3R AND 4 BLOCK A SHAMROCK VENTURES ADDITION Mayor Tate declared the public hearing open. 12 05/21/13 Engineering Manager John Robertson reported that an application had been filed by Martin O'Connor for the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition, being a replat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The subject property is located east of the intersection of Pebble Brook Drive and Wall Street and is zoned "PO" Professional Office District Regulations and "R -7.5" Single Family District Regulations. The property is being platted into four lots. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Abstain: Oliver Absent: Tiggelaar & E. Martin Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6A. CITIZENS COMMENTS, DAVY BRAUER AND LAUREN STARK Mr. Davy Brauer and Ms. Lauren Stark, members of Operation H2O and representing Cross Timbers Middle School, spoke on the importance of water conservation and education, and requested support in raising lake levels and preservation of water through the use of efficient appliances and conservation methods. ITEM 6B. CITIZENS COMMENTS CARL YOUNG Carl Young, 4113 Meadow Drive, expressed concern over the senior citizen membership at the Community Activities Center not allowing non - residents to participate as a member of the Silver Sneakers Club and future bike lane designations on Hall- Johnson Road. 5 05/21/13 ITEM 6. PRESENTATION, GRAPEVINE HERITAGE FO_ UNDATION'S 2013 PRESERVATION ADVOCACY AWARDS Mayor Tate presented the 2013 Grapevine Heritage Foundation's Preservation Advocacy Award Winners commemorating outstanding preservation accomplishments within the City of Grapevine. Awards were presented to the following: Conservation Award presented to Matthew and Sandra Gutierrez for the D. E. Box House, c. 1952, at 924 East Worth Street in the D. E. Box Addition Historic District. Restoration Award presented to Eric and Cynthia Eicher for the Koonce - Simmons House, c.1914, located at 305 Smith Street in the Historic Township. Township Award presented to Barry and Lori Buschel for the W. D. Deacon House, c. 1950, at 304 East College Street in the College Street Residential Historic District. Advocacy Award presented to Fabien Goury and Yasmine Bohsali for serving as advocates of Grapevine's heritage. They renovated the historic Jackson House located at 326 East Texas Street, c. 1947, and project their advocacy through their business located in a c.1888 brick building at 316 South Main Street, Main Street Bistro & Bakery. Heritage Foundation Chairman Curtis Ratliff stated these awards celebrate the careful work and outstanding results that preservation efforts have brought to our community. ITEM 7 RESOLUTION CANVASS RESULTS OF MAY 11, 2013 GENERAL CITY OFFICERS AND SPECIAL CHARTER AMENDMENT ELECTION Mayor Tate presided over the canvass of the General City Officer and Special Charter Amendment Election held on Saturday, May 11, 2013. City Secretary Jodi Brown reported on May 1, 2013, the City had 27,695 registered voters, with citizens casting a total of 3,300 ballots (11.92 %) for the following candidates and proposition: Council, Place 3 Mike Lease 1,885 Leon Leal 1,270 Under Votes 145 Council, Place 4 Darlene Freed 2,163 Marc Blum 881 Under Votes 256 Charter Amendment Mayor /Council term limits For 1,259 Against 2,025 Under Votes 16 05/21/13 City Secretary Brown recommended approval of a resolution declaring Mike Lease re- elected to Council Place 3, Darlene Freed re- elected to Council Place 4 and failure of the Charter Amendment proposition for Mayor and Council term limits since the measure failed to receive a majority of the ballots cast. Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to accept the results and adopt the resolution declaring the following officials elected: Council Place 3 Mike Lease Council Place 4 Darlene Freed and failure of the Charter Amendment Term Limit Proposition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE 2013 CITY OFFICER AND CHARTER AMENDMENT ELECTION AND PROVIDING AN EFFECTIVE DATE ITEM 8. AWARD ARCHITECTURAL SERVICES CONTRACT PUBLIC SAFETY BUILDING Police Chief Eddie Salame recommended approval to award an Architectural Services Contract to Brinkley Sargent Architects in the amount of $2,944,000.00 for the design and construction of the Public Safety Building which will include Police, Fire, Information Technology, Municipal Court, Detention Center, a Central Utility Plant and a logistics building. The contract also includes design of the roads, parking lots, landscaping, site survey, civil engineering and construction administration. Chief Salame explained that Brinkley Sargent's basic services proposal was $2,184,000.00 in addition to $760,000.00 for additional costs for sub - consultant's services for a total design cost of $2,944,000.00. Council Member Freed offered a motion to award the Architectural Services Contract as recommended. Mayor Pro Tern Wilbanks seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 9. RESOLUTION, AUTHORIZE INFORMATION TECHNOLOGY PROJECT ENGAGEMENT CONTRACT PUBLIC SAFETY BUILDING N 05/21/13 Information Technology Director John Jennery recommended approval of a resolution authorizing a contract for Information Technology Project Engagement services for the new Public Safety Building with Acuity - Holdings, Inc. in the amount not to exceed $95,370.00 through the U.S. General Services Administration (GSA) Cooperative Purchasing Program. The technology consulting services contract includes formulating design specifications, writing RFPs for equipment and installation, actual work inspections, data center move planning and move assistance to the new facility. Council Member Freed offered a motion to award the Information Technology Project Engagement Contract as recommended. Council Member Stewart seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR FULL SERVICE INFORMATION TECHNOLOGY PROJECT ENGAGEMENT THROUGH THE U.S. GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 10. Renew Bid 318 -2009 Water Treatment Chemicals Annual Contract Public Works Director recommended approval to renew Bid 318 -2009 Water Treatment Chemicals Annual Contract with Brenntag Southwest, Inc. who acquired Altivia Corporation, Fort Bend Services, Inc., Harcros Chemicals, DPC Industries, Inc. and Univar USA in the estimated amount of $488,000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11 Renew Microsoft Enterprise Enrollment OfficeProPlus Annual Contract and Purchase of 50 additional licenses E; 05/21/13 City Manager recommended approval to renew the Microsoft Enterprise Enrollment OfficeProPlus Annual Contract and authorization to purchase 50 additional licenses with Dell in the amount not to exceed $102,131.00 through a contract established by the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Resolution, Expressing Intent to Finance Expenditures, Architectural Services and Technology Design Services, Public Safety Building Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to architectural services and technology design services for the Public Safety Building. This resolution allows for the expenditure of funds, estimated to be $3,053,930.00 occurring prior to issuing General Obligation Bonds that were approved by voters in November 2012. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Declare Certain Items as Surplus Property and Forfeited Evidence Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None D 05/21/13 RESOLUTION NO. 2013 -49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND FORFEITED EVIDENCE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution, Authorize 2014 Ford F-450 Utility Bed Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 Ford F -450 utility bed truck from Sam Pack's Five Star Ford in the amount not to exceed $47,767.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A UTILITY BED TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize 2014 Ford F-450 Flatbed Dump Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 Ford F -450 flatbed dump truck from Sam Pack's Five Star Ford in the amount not to exceed $36,357.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER HN 05/21/13 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FLATBED DUMP TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of a Turtle Sculpture /Play Component and Signs for Casey's Clubhouse Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a turtle sculpture /play component and signs for Casey's Clubhouse. from The PlayWell Group, Inc. in the amount not to exceed $46,113.39 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TURTLE SCULPTURE AND SIGNS FOR CASEY'S CLUBHOUSE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Authorize Interlocal Agreement, West Nile Virus Mosquito Surveillance and Response Program, Tarrant County Public Works Director recommended approval of an Interlocal Agreement with Tarrant County to participate in a West Nile Virus Mosquito Surveillance and Response Program and authorization for the City Manager to execute the agreement. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Resolution, Approve National Highway System Agreement for State - Contracted Traffic Signal Construction, Texas Department of Transportation Public Works Director recommended approval of a resolution approving a National Highway System Agreement for State - Contracted Traffic Signal Construction with the 11 05/21/13 Texas Department of Transportation stipulating a reimbursement not to exceed $21,578.00 for the State Highway 121 (Section 13) Project and authorization for the City Manager to execute the agreement. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A NATIONAL HIGHWAY SYSTEM AGREEMENT FOR STATE - CONTRACTED TRAFFIC SIGNAL CONSTRUCTION WITH THE TEXAS DEPARTMENT OF TRANSPORTATION AND PROVIDING AN EFFECTIVE DATE Item 19. Approve Alternate Municipal Court Judge Contract Administrative Services Director recommended approval of a one year Alternate Municipal Court Judge contract with Alan Wayland. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 20. Consideration of Minutes City Secretary recommended approval of the minutes of the May 7 and 13, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z13 -01 EASTWOODS 12 05/21/13 Chairman Oliver reported the Planning & Zoning Commission voted 5 -2 for approval of Zoning Application Z13 -01 submitted by Contrast Development (Eastwoods) granting rezoning of 6.534 acres from "CN" Neighborhood Commercial District Regulations and "PO" Professional Office District Regulations to "R -5.0" Zero Lot Line District Regulations for the development of 26 residential lots. The subject property is located at 750 Hughes Road. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -19 AN ORDINANCE AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z13 -01 ON A TRACT OF LAND OUT OF THE J. HUGHES SURVEY, ABSTRACT NO. 2028, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CN" NEIGHBORHOOD COMMERICAL DISTRICT REGULATIONS AND "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS TO "R -5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTYOF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1 -26 BLOCK 1 EASTWOODS 13 05/21/13 Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of the Statement of Findings and the preliminary plat of Lots 1 -26, Block 1, Eastwoods. The 6.534 acre property is being platted for 26 residential homes and is located northwest of Hughes Road and Euless- Grapevine Road. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 -26, Block 1, Eastwoods. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -08 GRAPEVINE ANTIQUE MARKET Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 with the stipulations of no outside display and sales of merchandise and approval of two 20 foot flags poles in lieu of pole signs. The Conditional Use Application CU13 -08 was submitted by C. Jay Ho (Grapevine Antique Market) requesting a conditional use permit for outside seating, outside display and sales of merchandise and two 20 foot pole signs. The subject property is located at 1641 and 1649 West Northwest Highway and is zoned "SP" Site Plan District. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation with stipulations and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -20 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -08 FOR OUTSIDE SEATING AND FLAG POLES IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING 05/21/13 MAP; PRESERVING ALL OTHER PORTIONS OF THE j ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -01 THE RAWLS HOUSE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -01 submitted by Trent Dehoney granting a historical landmark subdistrict overlay for property located at 426 East Texas Street and adoption of the Rawls House Design Guidelines. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL13 -01 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOT C, RAWLS AND DALTON ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE RAWLS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO WN 05/21/13 THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -02 TILLERY WEEKS HOUSE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -02 submitted by Paul Davis, Jr. granting a historical landmark subdistrict overlay for property located at 625 East Texas Street and adoption of the Tillery Weeks House Design Guidelines. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL13 -02 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOTS 6 AND 7, BLOCK 105, COLLEGE HEIGHTS ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE TILLERY WEEKS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE fI 05/21/13 ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 R, 2R, 3R AND 4, BLOCK A, SHAMROCK VENTURES ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 6 -0 -1 for approval of the Statement of Findings and the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The 2.2 acre property is being platted to construct two single family homes on Lots 1 R and 2R and subdividing Lot 3, zoned "PO" Professional Office District Regulations, into two lots. Council Member Lease, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None =. ITEM,'27. PLANNING & ZONING COMMISSION RECOMMENDATION �R FINAL PLAT, LOTS 1 AND 2, BLOCK 1, REAGAN SHORES ESTATES �hairran Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the } Statement of Findings and the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates. The 0.663 acre property is being platted to construct a single family home. The subject project is located at 1384 Shannon Street and is zoned "R -7.5" Single Family District Regulations. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 2 BLOCK 1 STEVENS ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 2, Block 1, Stevens Addition. The 0.46 acre property is being platted to construct a single family home on Lot 2. The subject property is located at 2912 North O'Dell Court and is zoned "R -20" Single Family District Regulations. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 2, Block 1, Stevens Addition. The motion prevailed by the following vote: 17 05/21/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodip. Brown Ci Secretary in UATIOTIN ROM Wo- Dmu�/% " y - r Mayor • Tern AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MAY 21, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET On- street bike network update. 2. Discuss proposed Segway agreement for Meadowmere Park. 3. Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 17th day of May, 2013 at 5 :00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 21 st day of May, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Stan Laster John F. Boyle, Jr. Matthew Boyle Jodi C. Brown [of-A111111111 Acting City Manager City Attorney City Attorney City Secretary Mayor Tate called the workshop to order at 6:16 p.m. ITEM 1. ON-STREET BIKE NETWORK UPDATE Parks & Recreation Director Doug Evans provided a brief overview of creating an on-street bike network and noted that Quality of Life funds had been allocated for the first phase of the plan--signage and education. Transportation Manager Mike Pacelli gave a presentation on proposed signage for roadways, designation of bicycle-friendly links to connect major roadways to improve safety and, for future Council consideration, establishing marked bike lanes in select locations as roadways are repaved or restriped. �Followj,nq discussion, Council was amenable with the proposed signage and education % "M pp --ram land requested additional information before considering future requests to alter k- % dwav £striping to create bike lanes and the effects on roadway capacity and the City's pa Tt4roug`hfare Plan. There was no formal action taken by the City Council. ITEM 2. DISCUSS PROPOSED SEGWAY AGREEMENT FOR MEADOWMERE PARK 05/21/13 Parks & Recreation Director Evans briefed Council on the proposed agreement with Segway Grapevine to offer Segway tours in Meadowmere Park. Mr. Evans noted the City Attorney had reviewed State law which allows the City to regulate Segways on hike and bike trails and sidewalks. Mr. Chris Cole, Segway Grapevine Managing Partner, stated the one hour tour would cover approximately three miles, be offered four times a day, seven days a week and would consist of one safety officer /tour guide and six guests. Mr. Evans stated the agreement contained a three percent of net revenue payment to the City for use of the Lake Parks property and would be presented for consideration at the Council's June 4th meeting. There was no formal action taken by the City Council. ITEM 3. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane stated General Fund revenues were holding; property tax collections would increase in July; Utility Fund water sales were up, along with revenues, and that fund expenditures were up due to water costs; sales tax year -to -date collection was up eight percent over the same period of last year and that the sales tax strength index indicates a leveling out on collections; the City will be issuing debt for bond projects and certificates of obligation and that during budget planning sales tax revenues will be conservative. Mr. McGrane noted that hotel tax collection is strong, the average room rate has risen and that the City's unemployment is 4.9% ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:02 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: 5��3a,n� J di .Brown Cit ecretary 0 C. Shane Wilbanks Mayor Pro Tern