HomeMy WebLinkAboutItem 12 - Project Management SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 2, 2021
SUBJECT: APPROVAL FOR THE ANNUAL RENEWAL OF PROJECT
MANAGEMENT SOFTWARE
RECOMMENDATION: City Council to consider the annual renewal of project management
software from ProjectMates.
FUNDING SOURCE: Funds are available in Utility Enterprise Capital Fund in the amount of
$53,014.66.
BACKGROUND: Council approved the purchase of project management software from
ProjectMates on January 21, 2020 in the amount of $130,000 with a
recurring annual license fee.
ProjectMates is a cloud based software that provides project management
tracking for construction projects. ProjectMates provides a central location
for project document management, communication, budget tracking, and
status reports on Public Works' construction projects. The software
provides for communication with outside vendors and City staff by
providing a central location that vendors and City staff can view and edit
documents, budget information, and communicate with those assigned to
a project. Fifty licenses are included for use by Public Works and other
departments with capital projects, as needed.
This purchase will be made in accordance with an existing interlocal
agreement with The Texas Department of Information Resources (DIR) as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
ProjectMates. The Public Works Department and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City.
Staff recommends approval.