HomeMy WebLinkAboutItem 12 - HVAC Preventive Maintenance MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 16, 2021
SUBJECT: APPROVAL FOR A CONTRACT FOR HVAC PREVENTIVE
MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider the approval for a contract for HVAC preventive
maintenance services with The Brandt Companies, LLC. for the Facility
Services Department.
FUNDING SOURCE: Funds are available in the General Fund (Building Maintenance) for an
estimated amount of$62,717.
BACKGROUND: The purpose of this contract is to provide a full service maintenance
agreement and repairs to extend the life of the HVAC equipment located
at City Hall, Public Safety Building, The REC and the Gun Range facility.
Scheduled HVAC preventive maintenance will be performed every other
month. The preventive maintenance program will include inspection and
evaluation to identify maintenance or repair requirements.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to The
Brandt Companies, LLC. The Facility Services and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City. This contract is for an initial
one-year period with two, one-year renewal options.
Staff recommends approval.
CH/LW