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HomeMy WebLinkAboutItem 14 - Minutes Due to inclement weather, the February 16, 2021 meeting was rescheduled to February 23, 2021, in accordance with Section 551.0411 of the Texas Government Code. CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, FEBRUARY 23, 2021 s ; GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council and the Planning and Zoning Commission were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 23rd day of February, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:01 p.m. in the City Council Chambers. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Historic Preservation (608 South Dooley Street) and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. The closed session ended at 7:20 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. In regards to Section 551 .072, City Manager Bruno Rumbelow requested Council approve the sale of 608 South Dooley and authorize the City Manager to execute all necessary documents and to take all other necessary action. Motion was made to approve the sale of 608 South Dooley and authorize the City Manager to execute all necessary documents and to take all other necessary action. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council February 23, 2021 Page 2 In regards to Section 551 .072, City Manager Rumbelow requested Council approve the sale of Dallas Road right-of-way to Frost Bank and authorize the City Manager to execute all necessary documents and to take all other necessary action. Motion was made to approve the sale of Dallas Road right-of-way to Frost Bank and authorize the City Manager to execute all necessary documents and to take all other necessary action. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:32 p.m. Item 2. Invocation and Pledge of Allegiance Vice Chairman B.J. Wilson delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Application Z21-01 (727 East Wall Street) and Final Plat for Lot 1 , Block 1 , Tin Barn Wall Addition Mayor Tate declared the public hearing opened. Development Services Assistant Director Ron Stombaugh reported the applicant, Windrose Land Surveying, was requesting to rezone 0.226 acres from "HC" Highway Commercial District to "R-7.5" Single Family District for the development of one single family lot. Applicant Neal Cooper was present to answer questions, but there were no questions from the Commission or Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Hutton Nays: None Approved: 7-0 City Council February 23, 2021 Page 3 Motion was made to close the public hearing. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU21-01 (HTeaO) and Final Plat for Lot 1 , Block 1 , HTEAO No. 1 Grapevine Mayor Tate declared the public hearing opened. Development Services Assistant Director Stombaugh reported the applicant, Rogue Architects, was requesting a conditional use permit to allow a drive through restaurant with outside dining, outdoor speakers and a 20-foot pole sign. The subject property is located at 1113 West Northwest Highway and is currently zoned "HC" Highway Commercial District. This is the first reading of this item. The second reading will be on March 16 dependent on consideration of the Board of Zoning Adjustment on March 1 . Applicant Todd Bockenfeld presented this item and answered questions from the Commission and Council. Applicant Ryan Stafford answered questions from the Council. Linda Ratliff, 220 Blevins Street, Grapevine spoke in opposition to this item. There was no correspondence to report. Motion was made to close the public hearing. Motion: Hutton Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. City Council February 23, 2021 Page 4 Item 5. Citizen Comments There were no requests to speak during Citizen Comments. PRESENTATIONS Item 6a. Emergency Management Coordinator to present winter storm briefing. Emergency Management Coordinator, Matt Feryan, explained the weather conditions that led to the winter storm that occurred during the week of February 14. He updated Council on the City's response and provided information for citizens to receive recovery assistance. Public Works Director Bryan Beck and Parks and Recreation Director Kevin Mitchell answered questions. City Manager Rumbelow updated Council on the steps that will be taken to assist residents with water issues including plumbing repairs and utility billing. Council did not take any action on this item. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 21 . Zoning Application Z21-01 (727 East Wall Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning change with a vote of 7-0. Motion was made to approve Zoning Application Z21-01 for 727 East Wall Street and Ordinance No. 2021-008. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z21- 01 (727 EAST WALL STREET) ON A TRACT OF LAND OUT OF THE A.F. LEONARD SURVEY, ABSTRACT 946, DESCRIBED AS BEING A TRACT OF LAND LYING AND City Council February 23, 2021 Page 5 BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC" HIGHWAY COMMERCIAL DISTRICT TO "R-7.5" SINGLE FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Final Plat for Lot 1 , Block 1 , Tin Barn Wall Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat for Lot 1 , Block 1 , Tin Barn Wall Addition. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Conditional Use Permit CU21-01 (HTeaO) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0, with the condition they would remove the speakers. Motion was made to approve the first reading of Conditional Use Permit CU21-01 for HTeaO and Ordinance No. 2021-009, including the condition they remove the speakers. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council February 23, 2021 Page 6 ORDINANCE NO. 2021-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-01 TO ALLOW A DRIVE THROUGH RESTAURANT WITH OUTSIDE DINING, OUTDOOR SPEAKERS AND A TWENTY FOOT POLE SIGN IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT FOR LOT 1 , BLOCK 1 , HTEAO NO.1 GRAPEVINE (1113 WEST NORTHWEST HIGHWAY)ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Final Plat for Lot 1 , Block 1 , HTEAO No. 1 Grapevine Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1 , Block 1 , HTeaO No. 1 Grapevine. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Council considered Item 6b next. Item 6b. Fire Chief to present EMS Simulation Lab located at the new Fire Station No. 2. Fire Chief Darrell Brown showcased the EMS Simulation Lab and the trauma training mannequin the Fire Department would like to purchase in order to provide more complete training. Council did not take any action on this item. City Council February 23, 2021 Page 7 NEW BUSINESS Item 7. Consider an Interlocal Agreement with the City of Colleyville for the design and construction of Roberts Road, for the operation of public water facilities, Ordinance No. 2021-007 appropriating funds, and take any other necessary action. Public Works Director Beck presented this item to Council. The first agreement addresses the construction of Roberts Road through the City of Colleyville into Grapevine extending to the north side of the Birch Avenue intersection for an estimated amount of $205,000. The second agreement addresses the replacement of the emergency water interconnection at the city limit line for an estimated amount of $195,000. Motion was made to approve the Interlocal Agreements with the City of Colleyville and Ordinance No. 2021-007, appropriating funds. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $205,000 IN THE CAPITAL PROJECT STREET FUND AND $195,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider appointment of Jason Parker to serve an unexpired term as an Alternate Member on the Planning and Zoning Commission. City Council February 23, 2021 Page 8 Council Member Chris Coy recommended appointing Jason Parker to serve as an Alternate Member of the Planning and Zoning Commission with a term to expire this year. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase of personal protective equipment from North America Fire Equipment Company, Inc. Fire Chief Brown recommended approval of the purchase of personal protective equipment (bunker gear) for an amount not to exceed $26,805. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual contract for medical control services with BEST EMS. Fire Chief Brown recommended approval of the renewal of the annual contract for medical control services with BEST EMS due to their affiliation with Baylor Scott & White Medical Center for an amount not to exceed $32,883. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11 . Consider the sole source purchase of restoration services for the restoration of a 1928 model fire truck from Moreno Custom Upholstery. Fire Chief Brown recommended approval of the purchase of restoration services for an amount not to exceed $28,000. The services will include repairing the body, restoring the running boards, restoring the tailboard, repainting, reupholstering and lettering the apparatus. City Council February 23, 2021 Page 9 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider the purchase of VMware software license maintenance from SHI Government Solutions. Chief Technology Officer Tessa Allberg recommended approval of the purchase of VMware software license maintenance for the virtual desktop and virtual server infrastructure environment for an amount not to exceed $76,853. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the renewals of annual contracts for the purchase of masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction. Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contract for the purchase of masonry services for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for aquatic maintenance services with Century Pool Service. Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contract for aquatic maintenance services for City aquatic facilities and fountains in an annual estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council February 23, 2021 Page 10 Nays: None Approved: 7-0 Item 15. Consider the purchase of a new filtration system for Pleasant Glade Pool from Sunbelt Pools. Parks and Recreation Director Mitchell recommended approval of the purchase of a filtration system for Pleasant Glade Pool for an amount not to exceed $60,086. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of police equipment and supplies from GT Distributors, Inc. Police Chief Mike Hamlin recommended approval of the purchase of 110 Glock Model 17, Gens, 9mm pistols and associated accessories for a total amount of $137,357. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider an Interlocal Agreement with the Cities of Hurst, Euless, and Bedford for the formation of the Mid-Cities Drug Task Force. Police Chief Hamlin recommended approval of the Interlocal Agreement to form the Mid- Cities Drug Task Force with the Cities of Hurst, Euless and Bedford. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of fiber optic cable from Senior Consultants, Inc. Public Works Director Beck recommended approval of the purchase of fiber optic cable to be installed as part of the fiber project for an amount not to exceed $73,575, City Council February 23, 2021 Page 11 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of a Husqvarna 26" concrete saw from Kirby Smith Machinery. Public Works Director Beck recommended approval of the purchase of a concrete saw for a total amount not to exceed $32,087. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the minutes of the February 2, 2021 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:55 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of March, 2021 . City Council February 23, 2021 Page 12 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council February 23, 2021 Page 13 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City’s website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of March, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:48 p.m. EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Fire (2801 Panhandle Drive, 2627 Briarwood Drive) Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. The City Council recessed to the City Council Conference Room and began the closed session at 6:55 p.m. The closed session ended at 7:40 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation and Pledge of Allegiance Council Member Leon Leal delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on March 1, 2021, citizens were able to submit a citizen appearance request form through the City’s website. No requests were received prior to the meeting. There was no one on the phone who wished to speak. PUBLIC HEARING AND RELATED ITEMS Item 4. City Council to conduct a public hearing to receive public input relative to the proposed 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. Mayor Tate opened the public hearing. Public Works Director Bryan Beck presented this item in conjunction with item 5 and reported the proposed project for the 47th Year and 48th Year Community Development Block Grant Program is the for the reconstruction of the 600 and 700 blocks of East Worth Street (from Austin Street to Ruth Street). The City’s match is expected to be $785,000. Mr. Beck answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Freed City Council March 2, 2021 Page 2 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 5. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. Public Works Director Beck presented this item in conjunction with item 4. Motion was made to authorize staff to proceed with the application submittal to Tarrant County for the 47th Year and 48th Year Community Development Block Grant program street reconstruction project and requiring wording in the contract requiring the contractor have a full crew working on site every day through both the gas line lowering phase and the construction phase. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 NEW BUSINESS Item 6. Consider the purchase of park equipment for the Community Outreach Center from The Playground, Shade and Surfacing Depot, LLC, Ordinance No. 2021-010 appropriating funds, and take any necessary action. Police Chief Mike Hamlin presented this item to Council. The purchase includes a shade structure, picnic tables, updating existing benches and two trash cans for a total amount not to exceed $26,372. The cost of the equipment will be paid from funds received from donations to the Community Outreach Center. Chief Hamlin answered questions from Council. Motion was made to approve the purchase of park equipment for the Community Outreach Center and Ordinance No. 2021-010 to appropriate the funds. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE City Council March 2, 2021 Page 3 APPROPRIATION OF $26,372 IN THE SPECIAL REVENUE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Consider an interlocal agreement with Trinity Metro to meet requirement for Positive Train Control required insurance coverage. Convention and Visitors Bureau Director P.W. McCallum presented this item to Council. Federal Positive Train Control standards require the Grapevine Vintage Railroad to maintain $300 million per occurrence in rail liability insurance coverage. This agreement will allow the Grapevine Vintage Railroad to piggy-back off of the rail liability insurance of Trinity Metro. The initial costs included $25,000 to add the GVRR to the policy and an a one-time $100,000 to establish a claims reserve. The annual costs will be $69,801.25. Mr. McCallum answered questions from Council. Motion was made to approve the interlocal agreement with Trinity Metro for Positive Train Control related insurance coverage. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No requests were received to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the sole source purchase of a trauma training mannequin "Trauma Hal" from Gaumard Scientific. Fire Chief Darrell Brown recommended approval of the purchase of a trauma training mannequin for the Simulation Lab located at Fire Station 2 in an estimated amount of $72,875. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council March 2, 2021 Page 4 Nays: None Approved: 7-0 Item 9. Consider approving and ratifying the emergency purchase repair and replacement of safety netting and poles at Oak Grove Park from America’s Nationwide Netting, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the emergency purchase repair and replacement of safety netting and poles for a total amount not to exceed $40,000. The four backstop net poles were damaged during the winter storm. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director Mitchell recommended approval of the annual contract for janitorial services to be performed at various parks, medians, rights-of-ways, outdoor facility hardscaping, open spaces and outdoor athletic complexes for an annual estimated amount of $300,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider a three-year contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software for the Public Works Department operations and asset management system. Public Works Director Beck recommended approval of the contract renewal for software updates, software support and software maintenance for operations and asset management for an amount estimated to be $90,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 2, 2021 Page 5 Item 12. Consider the annual renewal of project management software from ProjectMates. Public Works Director Beck recommended approval of the renewal of the project management software for an amount of $53,014.66. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:03 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of March, 2021. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council March 2, 2021 Page 6