HomeMy WebLinkAbout2021-03-25 Regular Meeting3- T
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GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, MARCH 25, 2021 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:00 D.m.
EXECUTIVE SESSION:
1. Commissioners to recess to the Housing Authority Conference Room to conduct a
closed session relative to consultation with and legal advice from the City Attorney
regarding pending litigation (Ivey, et al. v. Grapevine Housing Authority — Cause
No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code.
Commissioners to reconvene in open session in the Housing Authority Conference
Room and take any necessary action relative to items discussed in Executive
Session.
REGULAR MEETING
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
3. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through March 22, 2021
D. Update the Board on HUD CARES Act waivers for alternative
processes for statutory and regulatory requirements GHA has
implemented.
NEW BUSINESS
4. Consideration of the minutes from the February 25, 2021 meeting and take any
necessary action.
5. Consideration and approval of Resolution No. 21-01 to authorize the executive director
to enter into a contract with Allen Cornell, CPA, fee accountant
6. Consideration and acceptance of the December 2020 and January 2021 monthly
financial statements and take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on March 22, 2021 by 4:00 p.m.
Ja a verett
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 25th day of
March 2021, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following
members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair, Finance Officer
Ethel Anderson
Resident Commissioner
Shonda Schaefer
Commissioner
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
City Council Liaison
Matthew Boyle
Boyle & Lowry, L.L.P.
Greg Jordan
CFO City of Grapevine
Jane Everett
Executive Director
Chairperson Troeger called the meeting to order at 4:00 p.m.
Item #1 Executive Session
Chairperson Troeger announced the Board of Commissioners would recess to the Conference Room to conduct a
closed session regarding:
1. Consultation with and legal advice from the City Attorney regarding pending litigation (Ivey, et al. v. Grapevine
Housing Authority — Cause No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code.
The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at
4:01 p.m. The closed session ended at 4:31 p.m.
Upon reconvening in open session in the Conference Room, Chairperson Troeger asked if there was any action
necessary relative to Section 551.071.
A motion was made to authorize the Executive Director to address the Ivey matters consistent with the Board's
discussion in Executive Session and to take all other necessary action.
Commissioner Rhodes -Cantu moved and Commissioner Troeger seconded to authorize the Executive Director to
address the Ivey matters consistent with the Board's discussion in Executive Session and to take all other necessary
action.
Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu, & Schaefer
Nays: None
Motion passed: 5-0
REGULAR MEETING
Chairperson Troeger called the regular meeting to order at 4:31 p.m.
Item #2 Citizen Comments
No Citizen comments submitted.
Item #3 Report of the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through March 22, 2021.
B. Capital Funds Report and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activitv and Issues
The Executive Director reported the Elks Lodge had their annual senior dinner for 20 seniors March 21,
2021. The residents were happy to be able to get out of their apartment. Chairperson Troeger, a member
of the Elks Lodge, stated since the dinner was such a success the Elks would like to do another dinner in six
months.
The Executive Director updated the Board that the office would like to have the annual picnic in May. There
would be more tables for the residents to spread out and the office is working to determine the best way to
have the picnic.
D. Update the Board on HUD CARES Act waivers for alternative processes for statutory and rep_ ulatory
requirements GHA has implemented.
The Executive Director updated the Board there have been no new HUD CARES Act Waivers adopted
NEW BUSINESS
Item #4 - Consideration of the minutes from the February 25, 2021 meetina and take anv necessary action
The Board was provided the minutes from the February 25, 2021 meeting for approval.
Commissioner McHugh moved and Commissioner Schaefer seconded to accept the February 25, 2021 minutes as
presented.
Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu, & Schaefer
Nays: None
Motion passed: 5-0
Item #5 - Consideration and approval of Resolution No. 21-01 to authorize the executive director to enter into a contract
with Allen Cornell. CPA. fee accountant.
The Board was presented with the engagement letter from Allen Cornell, CPA for the fiscal year 2021.
Commissioner Schaefer moved and Commissioner Rhodes -Cantu seconded to approve Resolution 21-01 authorizing
the Executive Director to enter into a contract with Allen Cornell, CPA.
Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu, & Schaefer
Nays: None
Motion passed: 5-0
Item #6 - Consideration and acceptance of the December 2020 and January 2021 monthly financial statements and
take necessary action.
The Executive Director presented the board with an electronic copy of the December 2020 and January 2021
financial statements for review.
Commissioner McHugh moved and Commissioner Anderson seconded to accept the December 2020 and January
2021 financial statements.
Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu, & Schaefer
Nays: None
Motion passed: 5-0
ADJOURNMENT
Commissioner Rhodes -Cantu moved and Commissioner Schaefer seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Anderson, Rhodes -Cantu, & Schaefer
Nays: None
Motion passed: 5-0
Meeting adjourned at 4:45 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 22TH DAY OF APRIL 2021.
APPROVED:
Linda Troeger, Chair
ATTEST:
F.Ctt-
Everett
Executive Director