HomeMy WebLinkAboutItem 10 - Microsoft Software LicensesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 6, 2021
SUBJECT: APPROVAL FOR A CONTRACT FOR MICROSOFT SOFTWARE
LICENSES
RECOMMENDATION: City Council to consider the approval for a contract for Microsoft software
licenses from SHI Government Solutions, Inc. for the Information
Technology and Police Departments.
FUNDING SOURCE: Funds are available in the IT Software License and Maintenance Fees
budget for an amount not to exceed $327,817.
BACKGROUND: This purchase is to renew our Microsoft Enterprise Licenses Agreement
for Office 365. This licensing agreement includes the Microsoft Office
suite, the Windows virtual desktop environment, the Microsoft Outlook
email system, and SharePoint. This purchase also includes Microsoft SQL
licenses for the Police Department Crimes Software.
Purchases will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing, IT and Police staff reviewed
the contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. The contract is for an initial one-year period
with two optional, one-year renewals.
Staff recommends approval.
AP/LW