HomeMy WebLinkAboutItem 21 - HVAC Air FiltersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 6, 2021
SUBJECT: APPROVAL OF A CONTRACT FOR HVAC AIR FILTERS AND SUPPLY
SERVICES
RECOMMENDATION: City Council to consider the approval of a contract for HVAC air filters and
supply services with Tex -Air Filters for Public Works Facility Services.
FUNDING SOURCE: Funds are available in the General Fund (Building Maintenance) for an
estimated amount of $20,000.
BACKGROUND: The purpose of this contract is to provide HVAC air filters and associated
supplies for The REC, Library, and Public Safety Building. Filter changes
at these facilities is provided by City staff. Our other facilities are under a
turn key agreement.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Tex -
Air Filters. The Facility Services and Purchasing staff reviewed the
contract for departmental specification compliance and pricing, and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. This contract is for an initial one-year period
with two, one-year renewal options.
Staff recommends approval.
CH/LW