Loading...
HomeMy WebLinkAbout2021-04-06 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 6, 2021 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during , upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. 5. Mayor Tate to present a proclamation Safety Telecommunicators Week and the month of April as National 911 Education Month. 6. City Manager to present preview of 2017 Bond Projects. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider a contract to provide actuarial services and reports required for annual financial audit and reporting requirements with Gabriel Roeder & Smith Co. Chief Financial Officer recommends approval. 8. Consider the donation of a 2007 Chevrolet Suburban command vehicle Asset No. 10517 to the Sunset Volunteer Fire Department. Fire Chief and Public Works Director recommend approval. 9. Consider the purchase of fertilizer for the Grapevine Go LLC. Golf Director recommends approval. 10. Consider approving and ratifying the emergency purchase to repair and replace damaged network switches at Dove Tower from General Datatech LP. Chief Technology Officer recommends approval. 11. Consider a contract for Microsoft software licenses from SHI Government Solutions, Inc. Chief Technology Officer and Police Chief recommend approval. 12. Consider the purchase of flowcrete sealant for Dove Waterpark from Sunbelt Pools. Parks and Recreation Director recommends approval. 13. Consider a professional services contract for consulting and training with Del Carmen Consulting, LLC. Police Chief recommends approval. City Council April 6, 2021 Page 2 14. Consider Ordinance No. 2021-013 amending Ordinance No. 2020-010 that amended Code of Ordinances Chapter 25 Utilities and Services Section 25-211 Municipal Setting Designation to establish restrictions on the use of groundwater on Lot 8A1, Replat of the first section of Grapevine Industrial Park located at 500 Industrial Boulevard. Public Works Director recommends approval. 15. Consider Resolution No. 2021-003 amending Resolution No. 2020-003 supporting Grapevine Business Park, LLC application to the TCEQ for a Municipal Setting Designation for Lot 8A1, Replat of the first section of Grapevine Industrial Park located at 500 Industrial Boulevard. Public Works Director recommends approval. 16. Consider the purchase of a Husqvarna 26" concrete saw from Kirby Smith Machinery. Public Works Director recommends approval. 17. Consider the direct sale of surplu volumetric cement truck. Public Works Director recommends approval. 18. Consider the renewal of annual contracts for various fuels with primary vendor US Oil Company and secondary vendor Douglas Distributing. Public Works Director recommends approval. 19. Consider the renewal for annual contracts for cold milling machining with Dustrol, Inc. and Tex Op Construction, LP. Public Works Director recommends approval. 20. Consider the renewal of an annual contract for waterworks products with Core & Main LP. Public Works Director recommends approval. 21. Consider a contract for HVAC air filters and supply services with Tex-Air Filters. Public Works Director recommends approval. 22. Consider a sole source purchase of a pump repair at the Hilton Lift Station from Precision Pump Systems. Public Works Director recommends approval. 23. Consider a sole source repair at the Wastewater Treatment Plant from Environmental Improvements, Inc. Public Works Director recommends approval. 24. Consider a Joint Election Agreement to provide election services and equipment for the May 1, 2021 General Election with the Tarrant County Elections Administrator. City Secretary recommends approval. 25. Consider the minutes of the March 16, 2021 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed City Council April 6, 2021 Page 3 to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on on April 2, 2021 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secret at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council April 6, 2021 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of April, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:31 p.m. EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:35 p.m. City Council April 6, 2021 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation and Pledge of Allegiance Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Debi Meek, 1025 Brownstone Drive, Grapevine thanked the City for the help to the Main Street businesses during the COVID pandemic. Billy Galutza, 324 West Texas Street, Apt. 324, Grapevine discussed safety for handicapped individuals. Paisley Elliott, 555 Dove Creek Place, Grapevine requested the City install a sidewalk to allow her to walk to school. PRESENTATIONS Item 4. Mayor Tate to present a proclamation recognizing the month of April as Child Abuse Prevention Month. Mayor Tate presented this proclamation to Jamie Harton with Alliance for Children. Ms. Harton thanked the City for its support. Item 5. Mayor Tate to present a proclamation declaring April 11 – 17 as National Public Safety Telecommunicators Week and the month of April as National 911 Education Month. Mayor Tate presented the proclamation to Public Safety Communications Manager Kellie Hayney who thanked Council for their support. Item 6. City Manager to present preview of 2017 Bond Projects. City Manager Rumbelow introduced a video that showed the progress of the construction of the buildings that were approved in the 2017 bond election, including Fire Stations 2 and 3, the Animal Services Shelter and Adoption Center, and the Golf Course Clubhouse and Concourse. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council City Council April 6, 2021 Page 3 for full discussion. No requests were received to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider a contract to provide actuarial services and reports required for annual financial audit and reporting requirements with Gabriel Roeder & Smith Co. Chief Financial Officer Greg Jordan recommended approval of the contract to provide actuarial and reporting services, in an amount not to exceed $22,000, as required to determine the Other Post Employment Benefits valuation utilized for financial reporting. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the donation of a 2007 Chevrolet Suburban command vehicle Asset No. 10517 to the Sunset Volunteer Fire Department. Fire Chief Darrell Brown and Public Works Director Bryan Beck recommended approval of the donation of a 2007 Chevrolet Suburban to the Sunset Volunteer Fire Department. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director Russell Pulley recommended approval of the purchase of fertilizer for an annual amount not to exceed $20,187. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council April 6, 2021 Page 4 Item 10. Consider approving and ratifying the emergency purchase to repair and replace damaged network switches at Dove Tower from General Datatech LP. Chief Technology Officer Tessa Allberg recommended approval and ratification of the emergency purchase to repair and replace network switches for a total amount not to exceed $28,733. The switch was damaged by excess water leakage inside Dove Tower. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider a contract for Microsoft software licenses from SHI Government Solutions, Inc. Chief Technology Officer Allberg and Police Chief Mike Hamlin recommended approval of the renewal of the annual Microsoft Enterprise Licenses Agreement for Office 365 for an amount not to exceed $327,817. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the purchase of flowcrete sealant for Dove Waterpark from Sunbelt Pools. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of flowcrete sealant in an amount not to exceed $23,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider a professional services contract for consulting and training with Del Carmen Consulting, LLC. Police Chief Hamlin recommended approval of the professional services contract for consulting and training for an amount not to exceed $36,000. This contract addresses, City Council April 6, 2021 Page 5 in part, current and future policies and procedures, research and analysis, as well as training and training curriculums for police employees. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider Ordinance No. 2021-013 amending Ordinance No. 2020-010 that amended Code of Ordinances Chapter 25 Utilities and Services Section 25-211 Municipal Setting Designation to establish restrictions on the use of groundwater on Lot 8A1, Replat of the first section of Grapevine Industrial Park located at 500 Industrial Boulevard. Public Works Director Beck recommended approval of the ordinance to amend Ordinance No. 2020-010 that was approved on February 4, 2021. Upon further review, the Texas Commission on Environmental Quality requested a revision to expand the groundwater depths listed in the original application. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING ORDINANCE NO. 2020- 010 TO AMEND SECTION 3; ESTABLISHING LOT 8A1, REPLAT OF THE FIRST SECTION OF GRAPEVINE INDUSTRIAL PARK OF THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS AS A MUNICIPAL SETTING DESIGNATION SITE; PROVIDING FOR THE PROHIBITION OF THE USE OF GROUNDWATER FOR POTABLE AND IRRIGATION PURPOSES FOR THE SITE; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO $2,000.00 FOR EACH OFFENSE IN VIOLATION OF THE ORDINANCE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER OF THE CITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council April 6, 2021 Page 6 Item 15. Consider Resolution No. 2021-003 amending Resolution No. 2020-003 supporting Grapevine Business Park, LLC application to the TCEQ for a Municipal Setting Designation for Lot 8A1, Replat of the first section of Grapevine Industrial Park located at 500 Industrial Boulevard. Public Works Director Beck recommended approval of the resolution to amend Resolution No. 2020-003 to allow for a revision to expand the groundwater depths that were listed in the original application. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2021-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE APPLICATION OF GRAPEVINE BUSINESS PARK, LLC TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION 500 INDUSTRIAL BOULEVARD, GRAPEVINE, TARRANT COUNTY, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the purchase of a Husqvarna 26" concrete saw from Kirby Smith Machinery. Public Works Director Beck recommended approval of the purchase of a concrete saw for a total amount not to exceed $32,729. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the direct sale of surplus Public Works’ Fleet Unit 31210 six-yard volumetric cement truck. Public Works Director Beck recommended approval of the direct sale of a six-yard volumetric cement truck. This sale will be direct to the general public by way of advertisement and/or vendor consignment. City Council April 6, 2021 Page 7 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the renewal of annual contracts for various fuels with primary vendor US Oil Company and secondary vendor Douglas Distributing. Public Works Director Beck recommended approval of the renewal of annual contracts for various fuels for an annual estimated amount of $800,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal for annual contracts for cold milling machining with Dustrol, Inc. and Tex Op Construction, LP. Public Works Director Beck recommended approval of the renewal of annual contracts for cold milling machining in an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of an annual contract for waterworks products with Core & Main LP. Public Works Director Beck recommended approval of the renewal of the annual contract for waterworks products including brass, various size pipe, fire hydrant parts, and fittings for an annual estimated amount of $140,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council April 6, 2021 Page 8 Item 21. Consider a contract for HVAC air filters and supply services with Tex-Air Filters. Public Works Director Beck recommended approval of a contract to purchase HVAC air filters and supplies for an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider a sole source purchase of a pump repair at the Hilton Lift Station from Precision Pump Systems. Public Works Director Beck recommended approval of the sole source purchase of a pump repair at the Hilton Lift Station that has stopped functioning and must be rebuilt. The estimated cost shall not exceed $17,359. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider a sole source repair at the Wastewater Treatment Plant from Environmental Improvements, Inc. Public Works Director Beck recommended approval of a sole source repair at the Wastewater Treatment Plant for an amount not to exceed $30,261, to include parts and labor, to repair the screening mechanism for one fine screen at the headworks. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 24. Consider a Joint Election Agreement to provide election services and equipment for the May 1, 2021 General Election with the Tarrant County Elections Administrator. City Secretary Tara Brooks recommended approval of the agreement to provide elections services for the May 1, 2021 General City Election in an estimated amount of $4,881.04. City Council April 6, 2021 Page 9 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 25. Consider the minutes of the March 16, 2021 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:05 p.m. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of April, 2021. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary