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HomeMy WebLinkAboutItem 04 - City Officers ElectionMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: B. • . • MEETING DATE: FEBRUARY 3, 2015 SUBJECT: CALLING 2015 CITY OFFICERS ELECTION City Council to consider adopting a resolution calling the 2015 City Officers Election for Saturday, May 9, 2015 in compliance with the Texas Election Code, designating the polling place and, if necessary, a run-off election to be held on June 13, 2015. FUNDING SOURCE: Funding for election expenditures is currently available in the City Secretary's Professional Services Account (100-44540-103-1). Those positions to be placed on the ballot are Mayor (William D. Tate), City Council Place 1 (C. Shane Wilbanks) and City Council Place 2 (Sharron Spencer). The first day for candidates to file for a place on the May ballot was Wednesday, January 28, 2015 and the last day to file is Friday, February 27. State law provides that write-in candidates' last day to file is Friday, February 27. Staff recommends The REC of Grapevine (formerly the Grapevine Community Activities Center), 1175 Municipal Way, be the election day site, as well as the early voting by personal appearance site. Early voting and election day voting will be conducted in compliance with the Texas Election Code relative to the 2002 Help America Vote Act (HAVA). The Act provides voting privacy for individuals with disabilities by utilizing the Direct Recording Electronic System (DRE). In order to comply with HAVA, an election services contract with Tarrant County Elections Administration will be presented at a later date for the County to conduct the election and utilization of their DRE voting machines. Staff recommends approval. January 29, 2015 (1:40PM) RESOLUTION NO. ELE�vlod A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, PROVIDING FOR THE 2015 CITY OFFICER ELECTION TO BE HELD ON MAY 9, 2015; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of general city elections on the second Saturday in May; and WHEREAS, the City desires to conform its practices with State law; and WHEREAS, the Charter of the City of Grapevine, Texas provides that the Election Code of the State of Texas is applicable to the City Council and Run -Off Elections, and in order to comply with said code an order should be passed establishing the procedure to be followed in said election, and designating the voting place for said election; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, '' •RE, BE IT RESOLVED BY THE CITY COUNCIL OOF F THE CITI Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the Regular City Officer Election for the City of Grapevine is hereby called for Saturday, May 9, 2015, for the following: MAYOR COUNCIL, PLACE 1 COUNCIL, PLACE 2 Section 3. All eligible City of Grapevine voters shall cast their ballots at The REC of Grapevine, 1175 Municipal Way, between the hours of 7:00 a.m. and 7:00 p.m. on election day. Section 4. The first day to file an application for a place on the ballot is January28, 2015. All candidates for election for Mayor and Council, Place 1 and Council, Place 2, must file their names with the City Secretary of the City of Grapevine, Texas, by 5:00 p.m. on February 27, 2015. That all of the said applications shall be on a form approved by the City Secretary and shall be in compliance with the City Charter and the State Election Code. Section 5. That the City Secretary shall post the names of all candidates who have filed their applications in accordance with the terms and provisions of this order. Section 6. The Election shall be conducted under the jurisdiction of the Tarrant County Elections Department (the "Elections Administrator') pursuant to an Election Services Contract (the "Contract") by and among the Tarrant County Elections Department, the City and other participating entities, if any, described in the Contract. The Mayor or the Mayor's designee is authorized to amend or supplement the Contract to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Elections Administrator. Section 7. All early voting shall be conducted pursuant to and in accordance with the applicable provisions of the State of Texas Election Code. The Elections Administrator is hereby appointed as Early Voting Clerk for the Election and shall determine the early voting place and hours, however, such locations may be changed if so directed by the Elections Administrator without further action of the City Council. The Elections Administrator is hereby authorized and directed to make such changes in locations as may be necessary for the proper conduct of the Election. The Elections Administrator and/or Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Section 8. That the Tarrant County Elections Administrator/Early Voting Clerk has established the following dates, times and locations for early voting by personal appearance: Early Voting Polling Locations Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111 The REC of Grapevine, 1175 Municipal Way, Grapevine, Texas 76051 *Other Tarrant County early voting locations to be designated by the Tarrant County Elections Administrator/Early Voting Clerk pursuant to joint election agreements with other political subdivisions within Tarrant County Days and hours for Early Votinq by Personal Appearance April 27 - May 1 Monday - Friday 8:00 a.m. - 5:00 p.m. May 2 Saturday 7:00 a.m. - 7:00 p.m. May 3 Sunday 11:00 a.m. - 4:00 p.m. May 4 - 5 Monday - Tuesday 7:00 a.m. - 7:00 p.m. RES. NO. 2 Section 9. The Elections Administrator shall provide and furnish all necessary supplies and personnel to conduct said election. Said supplies and personnel shall be furnished at the expense of the General Fund of the City of Grapevine, Texas. Early voting will be conducted on Direct Recording Electronic (DRE) System and election day voting will be on the Digital Scan System accompanied by DRE for disabled and provisional voters. Section 10. The City Secretary is hereby instructed to publish notice of said election once in a newspaper of general circulation not more than thirty (30) days before the election and not less than ten (10) days before the election. Section 11. This resolution shall repeal every prior resolution in conflict herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all other sections of resolutions not in direct conflict herewith, this resolution shall be and is hereby made cumulative. Section 12. The Mayor shall issue all necessary orders, writs and notices for said election and the returns of said election shall be made to the City Secretary after the close of the polls and the completion of the counting of the ballots. 2015. Section 13. That a run-off election, if necessary, shall be called for June 13, Section 14. That this resolution shall be effective from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of February, 2015. wa W RES. NO. 3 '' i