HomeMy WebLinkAboutItem 08 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of April, 2021 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:31 p.m.
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres),
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:33 p.m. The closed session ended at 7:35 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated there was no action necessary.
Item 2. Invocation and Pledge of Allegiance
Mayor Pro Tern Darlene Freed delivered the invocation and led the Pledge of Allegiance.
Item 3. Citizen Comments
Debi Meek, 1025 Brownstone Drive, Grapevine thanked the City for the help to the Main
Street businesses during the COVID pandemic.
Billy Galutza, 324 West Texas Street, Apt. 324, Grapevine discussed safety for
handicapped individuals.
Paisley Elliott, 555 Dove Creek Place, Grapevine requested the City install a sidewalk to
allow her to walk to school.
PRESENTATIONS
Item 4. Mavor Tate to present a proclamation recoanizinci the month of April as Child
Abuse Prevention Month.
Mayor Tate presented this proclamation to Jamie Harton with Alliance for Children. Ms.
Harton thanked the City for its support.
Item 5. Mavor Tate to present a proclamation declaring April 11 — 17 as National Public
Safetv Telecommunicators Week and the month of April as National 911 Education
Month.
Mayor Tate presented the proclamation to Public Safety Communications Manager Kellie
Hayney who thanked Council for their support.
Item 6. City Manager to present preview of 2017 Bond Proiects.
City Manager Rumbelow introduced a video that showed the progress of the construction
of the buildings that were approved in the 2017 bond election, including Fire Stations 2
and 3, the Animal Services Shelter and Adoption Center, and the Golf Course Clubhouse
and Concourse.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
City Council April 6, 2021 Page 2
for full discussion. No requests were received to remove any items from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider a contract to provide actuarial services and reports required for annual
financial audit and reporting requirements with Gabriel Roeder & Smith Co.
Chief Financial Officer Greg Jordan recommended approval of the contract to provide
actuarial and reporting services, in an amount not to exceed $22,000, as required to
determine the Other Post Employment Benefits valuation utilized for financial reporting.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider the donation of a 2007 Chevrolet Suburban command vehicle Asset
No. 10517 to the Sunset Volunteer Fire Department.
Fire Chief Darrell Brown and Public Works Director Bryan Beck recommended approval
of the donation of a 2007 Chevrolet Suburban to the Sunset Volunteer Fire Department.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell's,
LLC.
Golf Director Russell Pulley recommended approval of the purchase of fertilizer for an
annual amount not to exceed $20,187.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council April 6, 2021 Page 3
Item 10. Consider awrovina and ratifvina the emeraencv Durchase to repair and replace
damaaed network switches at Dove Tower from General Datatech LP.
Chief Technology Officer Tessa Allberg recommended approval and ratification of the
emergency purchase to repair and replace network switches for a total amount not to
exceed $28,733. The switch was damaged by excess water leakage inside Dove Tower.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider a contract for Microsoft software licenses from SHI Government
Solutions, Inc.
Chief Technology Officer Allberg and Police Chief Mike Hamlin recommended approval
of the renewal of the annual Microsoft Enterprise Licenses Agreement for Office 365 for
an amount not to exceed $327,817.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider the purchase of flowcrete sealant for Dove Waterpark from Sunbelt
Pnnlc
Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of
flowcrete sealant in an amount not to exceed $23,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider a professional services contract for consultina and trainina with Del
Carmen Consultina, LLC.
Police Chief Hamlin recommended approval of the professional services contract for
consulting and training for an amount not to exceed $36,000. This contract addresses,
City Council April 6, 2021 Page 4
in part, current and future policies and procedures, research and analysis, as well as
training and training curriculums for police employees.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider Ordinance No. 2021-013 amending Ordinance No. 2020-010 that
amended Code of Ordinances Chapter 25 Utilities and Services Section 25-211 Municipal
Setting Designation to establish restrictions on the use of groundwater on Lot 8A1, Reolat
of the first section of Grapevine Industrial Park located at 500 Industrial Boulevard.
Public Works Director Beck recommended approval of the ordinance to amend Ordinance
No. 2020-010 that was approved on February 4, 2021. Upon further review, the Texas
Commission on Environmental Quality requested a revision to expand the groundwater
depths listed in the original application.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2021-013
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING ORDINANCE NO. 2020-
010 TO AMEND SECTION 3; ESTABLISHING LOT 8A1,
REPLAT OF THE FIRST SECTION OF GRAPEVINE
INDUSTRIAL PARK OF THE CITY OF GRAPEVINE,
TARRANT COUNTY, TEXAS AS A MUNICIPAL SETTING
DESIGNATION SITE; PROVIDING FOR THE PROHIBITION
OF THE USE OF GROUNDWATER FOR POTABLE AND
IRRIGATION PURPOSES FOR THE SITE; PROVIDING
THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO
$2,000.00 FOR EACH OFFENSE IN VIOLATION OF THE
ORDINANCE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER OF THE CITY; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council April 6, 2021 Page 5
Item 15. Consider Resolution No. 2021-003 amending Resolution No. 2020-003
supporting Grapevine Business Park, LLC application to the TCEQ for a Municipal Setting
Designation for Lot 8A1, Replat of the first section of Grapevine Industrial Park located at
500 Industrial Boulevard.
Public Works Director Beck recommended approval of the resolution to amend Resolution
No. 2020-003 to allow for a revision to expand the groundwater depths that were listed in
the original application.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2021-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUPPORTING THE APPLICATION
OF GRAPEVINE BUSINESS PARK, LLC TO THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY FOR A
MUNICIPAL SETTING DESIGNATION 500 INDUSTRIAL
BOULEVARD, GRAPEVINE, TARRANT COUNTY, TEXAS
AND PROVIDING AN EFFECTIVE DATE
Item 16. Consider the purchase of a Husavarna 26" concrete saw from Kirbv Smith
Machinerv.
Public Works Director Beck recommended approval of the purchase of a concrete saw
for a total amount not to exceed $32,729.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 17. Consider the direct sale of surplus Public Works' Fleet Unit 31210 six-vard
volumetric cement truck.
Public Works Director Beck recommended approval of the direct sale of a six-yard
volumetric cement truck. This sale will be direct to the general public by way of
advertisement and/or vendor consignment.
City Council April 6, 2021 Page 6
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 18. Consider the renewal of annual contracts for various fuels with primary vendor
US Oil Company and secondary vendor Douglas Distributing.
Public Works Director Beck recommended approval of the renewal of annual contracts
for various fuels for an annual estimated amount of $800,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 19. Consider the renewal for annual contracts for cold milling machining with Dustrol,
Inc. and Tex Op Construction, LP.
Public Works Director Beck recommended approval of the renewal of annual contracts
for cold milling machining in an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider the renewal of an annual contract for waterworks products with Core
& Main LP.
Public Works Director Beck recommended approval of the renewal of the annual contract
for waterworks products including brass, various size pipe, fire hydrant parts, and fittings
for an annual estimated amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council April 6, 2021 Page 7
Item 21. Consider a contract for HVAC air filters and supDly services with Tex -Air Filters.
Public Works Director Beck recommended approval of a contract to purchase HVAC air
filters and supplies for an estimated amount of $20,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 22. Consider a sole source purchase of a Dumb repair at the Hilton Lift Station from
Precision Pump Svstems.
Public Works Director Beck recommended approval of the sole source purchase of a
pump repair at the Hilton Lift Station that has stopped functioning and must be rebuilt.
The estimated cost shall not exceed $17,359.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 23. Consider a sole source repair at the Wastewater Treatment Plant from
Environmental Improvements, Inc.
Public Works Director Beck recommended approval of a sole source repair at the
Wastewater Treatment Plant for an amount not to exceed $30,261, to include parts and
labor, to repair the screening mechanism for one fine screen at the headworks.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 24. Consider a Joint Election Agreement to provide election services and eauipment
for the Mav 1, 2021 General Election with the Tarrant Countv Elections Administrator.
City Secretary Tara Brooks recommended approval of the agreement to provide elections
services for the May 1, 2021 General City Election in an estimated amount of $4,881.04.
City Council April 6, 2021 Page 8
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 25. Consider the minutes of the March 16, 2021 Regular Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:05 p.m.
Motion:
Freed
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of April, 2021.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council April 6, 2021 Page 9