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Home My WebLink About2021-04-19 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS LIBRARY BOARD MEETING MONDAY,APRIL 19,2021 6:30 P.M. VIA ZOOM and AUDIO CONFERENCE THIS SUPPLEMENTAL WRITTEN NOTICE AND THE MEETING AGENDA POSTED ONLINE AT WWW. GRAPEVINETEXAS.GOV.THE PUBLIC DIAL-IN NUMBER TO PARTICIPATE IN THE TELEPHONIC MEETING IS 1 346 248 7799.THE MEETING ID IS 8619724 3558.THE PUBLIC WILL BE PERMITTED TO OFFER PUBLIC COMMENTS TELEPHONICALLY AS PROVIDED BY THE AGENDA AND AS PERMITTED BY THE PRESIDING OFFICER DURING THE MEETING. STARTING AT 8:00 AM ON MONDAY,APRIL 19,CITIZENS CAN SUBMIT A CITIZEN APPEARANCE REQUEST FORM FROM THE CITY'S WEBSITE AT HTTPS://WWW.GRAPEVINETEXAS.GOV/89/AGENDAS-MINUTES.DURING THE MEETING,THE NAMES OF THOSE THAT HAVE SUBMITTED A FORM WILL BE CALLED ON TO SPEAK IN THE ORDER THE FORMS WERE RECEIVED.THE DEADLINE TO SUBMIT REQUESTS WILL BE 5:00 PM ON MONDAY,APRIL 19.A RECORDING OF THE TELEPHONIC MEETING WILL BE MADE, AND WILL BE AVAILABLE TO THE PUBLIC IN ACCORDANCE WITH THE OPEN MEETINGS ACT UPON WRITTEN REQUEST. L Call to Order II. Citizen Comments Any person who is not scheduled on the agenda may address the Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item,upon being recognized by the Chair or upon the consent of the Board. In accordance with the Texas Open Meetings Act,the City Council is restricted in discussing or taking action during Citizen Comments. III. Consideration of Minutes A. January 18, 2021 IV. Old Business A. Library Operations Update B. Library Outreach Update V. New Business A. New Services and Upcoming Programs B. Library Board Profiles on Library Web Site VI. Miscellaneous Reports and/or Discussions A. Discussion/Comments from Board B. Next Meeting VII. Adjournment IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE LIBRARY AT (817) 410-3400 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS PREPARED AND POSTED THIS 16tb DAY OF APRIL,2021 AT 5 PM. 4'y-e LIBRARY DIRECTOR i I STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE ,j The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular Session on the 191h day of April, 2021, at 6:30PM in the Board Room (or via Zoom) of the Grapevine Public Library, 1201 Municipal Way. The following members present to-wit: Janice Cook Chairman Lynda Brown Member Karen Smith Member -Janee Trasler Member Debbie Venable Member S Krishna Shenoy Member i constituting a quorum, with the following member of the City Staff: Ruth Chiego, Library Director. Our City Council Liaison, Darlene Freed, was in attendance. CALL TO ORDER Janice Cook called the meeting to order at 6:30 P.M. CITIZEN COMMENTS — none MINUTES OF PREVIOUS MEETING Motion by Krishna Shenoy, seconded by Lynda Brown, to approve the January 18, 2021 meeting minutes: Ayes: Unanimous Nays: None Library Operations Update The short closure was the only adverse effect on the library operations during the snow event. Eighteen people came to the library warming shelter. Operations are slowly coming back to normal. Printing is up and running. A short program survey was conducted to give an idea of people's expectations. Staff is collecting responses through 5/13. It was sent via email, social media and outreach groups. It was also shared on-site. There was lots of online participation during Spring Break. The library partnered with the Dallas Museum of Art to prepare packages to take home. Patrons could pick up a small canvas and shared and discussed their art on Zoom. Seeds were handed out from the library's first attempt at beginning a community seed library. The baking challenge was a hit. All were low cost/high return engagements. These programs were also linked directly to increases in book circulation on these topics due to the curated book displays available when customers would pick up materials or receive staff assistance. Educational Resources Sixty-three kits made so far and producing more of the popular ones. A 93% checkout of all kits O\Policy Manual0oard Guidelines for Minutes 2013 I is the norm. TLA Conference was virtual this year. It was recorded and the staff could watch it on demand. Some of the staff contributed and Ruth will send links to the Board following the meeting. Outreach U date About 100 people came through on April 7. There were small rotations of people on the bus. They enjoyed Professor Bubbles and G.R.O.W.ver the robot. Upcoming Programs The Library is starting a pilot of a portable audiobook called Playaways. It comes with rechargeable batteries and it geared for ages 6-13. The cost is $50 and it lasts longer than audiobooks. The Esports Academy, made possible through the $75,000 grant from the Texas State Library and Archives Commission is moving along into the bid process phase. Funding is directed at acquiring the equipment and infrastructure to make the project successful. The Academy's mission will be to offer Grapevine residents with limited financial resources, or necessary skills the opportunity to be competitive in the growing field of esports which is rich in scholarship, academic and employment opportunities. The library received nice coverage through the International Society for Technology in Education and Community Impact publications. Read To A Furry Friend is back—This popular program is well-attended. Children can read to a therapy dog which has shown to be very beneficial for reluctant readers, and is enjoyable for all children. Upcoming events April —Yoga and Meditation May-June — Fathers in Literature May — Health Kits and Birding Teens June 5 —The bookmobile will be at Father Son Field Day. There will be a Trail Scavenger Hunt and rock painting for the Parr Park Rock Trail. There will be a display in the library glass cases. Summer Sneak Peeks June 28—July 12 - Big Library Read will be a digital version of book club Knit and Crochet Circle with Marcia — Mondays 6:30 Summer Reading Safari -- May 29 -- July, 31 -- The Friends of the Library funded 100% of the staffs requests. Summer Pop-Up Programs Summer Safari Activity Path will include animal activities. All About Animals. Once a week there will be an animal in the library. Dog Days of Summer will include all kinds of activities. Opt-into notifications, social media and email to cardholders. Discussion/Comments From The Board Ruth would like to include library board photos and profiles on the website. Everyone thought it was a good idea. The board will receive prompts from this via email in early October when the 2 i web site is slated to have an update. When will volunteers be able to return to work in the library? Ruth has a meeting tomorrow with Grace to discuss. There is a plan to begin incorporating shifts for adults as soon as mid-May. The staff has been doing virtual volunteering with the teens. When will donations of books be accepted by the library? Answer was May 1. Janice Cook announced her resignation from the Board. Next Board Meeting The next board meeting is scheduled for Monday, ,duly 19, 2021 at 6:30PM. There was no formal action taken. ADJOURNMENT Krishna Shenoy, seconded by Lynda Brown, motioned to adjourn the meeting at 7:49 P.M. The motion prevailed by the following vote Ayes: Unanimous Nays: None PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS on the 2-ph day of September, 2021. APPROVED: Chair ATTEST-. r . Secretary i 3