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HomeMy WebLinkAbout2015-02-17 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING* TUESDAY, FEBRUARY 17,2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 6:30 p.m. Joint Workshop - City Council Chambers 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers 0 0,11 , 0 1 0 am I. is 6— EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Conference with City Manager and commercial and financial information the City seeks to have locate, stay, o offer of a financial or other incentive; conducting economic development 551.087, Texas Government Code. Staff to discuss and deliberate received from business prospects r expand in the City; deliberate the with which businesses the City is negotiations pursuant to Section City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. [ewers] iuum-ff 6:30 p.m. - City Council Chambers 2. Discuss strategy for commuter rail station area planning. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATIONAND PLEDGE OF ALLEGIANCE: Commissioner Monica Hotelling JOINT PUBLIC HEARINGS -EBRUARY 17,2015 PAGE 2 3. Conditional Use Permit CU15-01 (Bingham Family Cellars) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application for property located at 620 South Main Street and proposed to be platted as Lot 1, Block 1, Grapevine Museum District. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "GU" Governmental Use District. 4. Conditional Use Permit CU15-03 (Sloan & Williams Winery) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Alan Kunst and Ralph Mattison for property located at 401 South Main Street Street and platted as Lots 9 and 10, Block 18, City of Grapevine Addition. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "CBD" Central Business District. 5. Conditional Use Permit CU15-04 and Planned Development Overlay PD15-01 (Faith Christian School) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application for property located at 730 East Worth Street and proposed to be platted as Lot 1 R, Block 2 Faith Christian School Addition. The applicant is requesting a conditional use permit to amend the previously approved site plan CU14-34 (Ordinance No. 2014-51), specifically for the field house, field light standards and outdoor speakers and a planned development overlay to increase the height of the field light standards for the new athletic facility. The property is zoned "R-7.5" Single Family District. Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 0 : E FEBRUARY 17, 2015 PAGE 3 7. City Council to conduct a Public Hearing to receive public input relative to the proposed 41st Year Community Development Block Grant (CDBG) Program street reconstruction project, authorize staff to proceed with the application submittal to Tarrant County and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution authorizing the purchase of network switches from Netsync Network Solutions through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 9. Consider the renewal of an annual contract for VMware support services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider approval of Active Directory Consolidation consulting services from EST Group for the IT Department. City Manager recommends approval. 11. Consider a resolution authorizing an annual contract, with renewals, for office supply items for city departments with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer recommends approval. 12. Consider a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director recommends approval. 13. Consider renewal of an annual contract for pool maintenance services with Aloha Pool Service for City swimming pools. Parks and Recreation Director recommends approval. 14. Consider renewal of an annual contract with Master Turf Products and Services, Inc. for baseball field material and services. Parks and Recreation Director recommends approval. FEBRUARY 17, 2015 PAGE 4 15. Consider renewal of an annual contract for lighting and ballasts with Facility Solutions Group, Inc. Public Works Director recommends approval. 16. Consider a resolution authorizing an annual contract, with renewals, for a preventative roof maintenance program to TremcoNVeatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director recommends approval. 17. Consider a resolution authorizing the purchase of micro -surfacing services with Intermountain Slurry Seal, Inc. through an Interlocal Cooperative Agreement with the City of North Richland Hills, Texas. Public Works Director recommends approval. 18. Consider awarding the construction contract for the Water Treatment Plant Lagoon and miscellaneous improvements to C. Green Scaping, LP. Public Works Director recommends approval. 19. Consider the minutes of the February 3, 2015 City Council meeting as published City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PV-kftNING & ZONING COMMISSION RECOMMENDATIONS 20. Conditional Use Permit CU15-01 (Bingham Family Cellars) — Consider t recommendation of the Planning & Zoning Commission and a subseque ordinance, if applicable. 21. Conditional Use Permit CU15-03 (Sloan & Williams Winery) — Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 22. Conditional Use Permit CU15-04 (Faith Christian School) — Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 23. Planned Development Overlay PD15-01 (Faith Christian School) — Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 24. Final Plat of Lot 2, Block 1, J. Powers Addition - Consider the recommendation of the Planning & Zoning Commission and take any necessary action, FEBRUARY 17, 2015 PAGE 5 WIPIMIJIM If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 13, 2015 by 5:00 p.m. -RAP IN FIRM.] Me 0 ul co AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 17,2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner — Planning & Zoning Commission Conference Room 6:00 p.m. Briefing Session — Planning & Zoning Commission Conference Room 6:30 p.m. Joint Workshop - City Council Chambers 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Session — Planning & Zoning Commission Conference Room CALL TO ORDER: 6:00 p.m. - Planning & Zoning Commission Conference Room Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. ple][11111 0 1 1 . a 6:30 p.m. - City Council Chambers 2. Discuss strategy for commuter rail station area planning. ii * I I - If 0- 3. Conditional Use Permit CU15-01 (Bingham Family Cellars) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application for property located at 620 South Main Street and proposed to be platted as Lot 1, Block 1, Grapevine Museum District. The applicant is requesting a conditional use permit allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "GU" Governmental Use District. 4. Conditional Use Permit CU15-03 (Sloan & Williams Winery) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Alan Kunst and Ralph Mattison for property located at 401 South Main Street Street and platted as Lots 9 and 10, Block 18, City of Grapevine Addition. The applicant is requesting a conditional use permit to allow possession, storage, retail sale and on- and off -premise consumption of alcoholic FEBRUARY 17, 2015 •. 2 beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "CBD" Central Business District. 5. Conditional Use Permit CU15-04 and Planned Development Overlay PD15-01 (Faith Christian School) — City Council and Planning & Zoning Commission to conduct a public hearing relative to an application for property located at 730 East Worth Street and proposed to be platted as Lot 1 R, Block 2 Faith Christian School Addition. The applicant is requesting a conditional use permit to amend the previously approved site plan CU14-34 (Ordinance No. 2014-51), specifically for the field house, field light standards and outdoor speakers and a planned development overlay to increase the height of the field light standards for the new athletic facility. The property is zoned "R-7.5" Single Family District. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) - Planning & Zoning Commission Conference Room NEW BUSINESS 6. Conditional Use Application CU15-01 (Bingham Family Cellars) - Consider the application and make a recommendation to the City Council. 7. Conditional Use Permit CU15-03 (Sloan & Williams Winery) Consider the application and make a recommendation to the City Council. 8. Conditional Use Permit CU15-04 (Faith Christian School) Consider the application and make a recommendation to the City Council. 9. Planned Development Overlay PD15-01 (Faith Christian School) - Consider the application and make a recommendation to the City Council. 10. Final Plat Lot 2, Block 1, J. Powers Addition — Consider the application and make a recommendation to the City Council. 11. Consider the minutes of the January 20, 2015 Planning & Zoning Commission meetings and take any necessary action. NOTE: Following the adjournment of the Planning & Zoning Commission meeting, a representative will present the recommendations of the Planning & Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT FEBRUARY 17,2015 PAGE 3 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 13, 2015 by 5:00 p.m. LAMM200P I F I RE r-1 INNINW-011 ua 1m U1 � 1% J# STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of February, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum with Council Member Duff O'Dell being absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Mayor Tate called the meeting to order at 6:33 p.m. An Executive Session was not held. 02/17/2015 The Workshop Session was called to order at 6:34 p.m. ITEM 2. DISCUSS STRATEGY FOR COMMUTER RAIL STATION AREA PLANNING City Manager Bruno Rumbelow introduced Tim Baldwin from Rocky Mountain West Transit and Urban Planning. Mr. Baldwin took Council and the Planning and Zoning Commission through the initial steps for planning a commuter rail station. These included defining Transit -Oriented Development and the need to define what areas would be part of the plan. Council and the Commission expressed the desire to protect the Historic District thereby the plan would cover a linear area, with some surrounding property included, which will be determined by the Commission. Council and the Commission stated the study needs to emphasize parking needs and what uses should be included. No formal action was taken by the City Council or the Planning and Zoning Commission. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned at 7:28 p.m. RECESS AND RECONVENE Mayor Tate announced that the City Council and Planning and Zoning Commission would take a brief recess prior to the start of the 7:30 p.m. meeting. Upon reconvening in the Council Chambers, all members of the City Council and Planning and Zoning Commission were present. Mayor Tate called the meeting to order at 7:41 p.m. in the City Council Chambers. INVOCATION Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. ITEM 3 PUBLIC HEARING - CONDITIONAL USE PERMIT CU15-01 (BINGHAM FAMILY CELLARS) Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated the property is located at 620 South Main Street. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic 2 02/17/2015 beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "GU" Governmental Use District. Clint Bingham from Bingham Family Cellars answered questions from the Planning and Zoning Commission. There were no questions from City Council. Mayor Tate invited guests present to comment regarding the application. No one wished to speak, although one letter, in support, was received at the meeting. Motion was made to close the public hearing. Motion: Fechter Second: Tiggelaar Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 ITEM 4. PUBLIC HEARING - CONDITIONAL USE PERMIT CU15-03 (SLOAN & WILLIAMS WINERY) Council Member Freed completed an Affidavit of Conflict of Interest and left the Council Chambers during discussion of this item. Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the property is located at 401 South Main Street. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "CBD" Central Business District. Ralph Mattison and Alan Kunst from Sloan & Williams Winery introduced their business and described the proposed use of this location. Mr. Mattison answered questions from the Planning and Zoning Commission and City Council. Mayor Tate invited guests present to comment regarding the application. 3 02/17/2015 Chuck Bultmann, 334 South Main Street, Grapevine, Texas spoke in opposition to this item. One letter, in support, was received at the meeting. Two letters, in support, and one letter, in opposition, were received and copied to Council prior to the meeting. Motion was made to close the public hearing. Motion: Wilson Second: Fry Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Spencer, Lease, and Coy Nays: None Recused: Freed Absent: O'Dell Approved: 5-0-1 Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the property is located at 730 East Worth Street. The applicant is requesting a conditional use permit to amend the previously approved site plan CU14-34 (Ordinance No. 2014-51), specifically for the field house, field light standards and outdoor speakers and a planned development overlay to increase the height of the field light standards for the new athletic facility. The property is zoned "R-7.5" Single Family District. Ed Smith from Faith Christian School presented this item. He presented the ways the school has addressed the concerns of the neighbors regarding traffic, lighting and sound. Dr. Smith introduced Tommy Fenter from Estes, McClure & Associates who described the design of the lighting system to be used at the stadium. Dr. Smith introduced Jeff Krebs from Epicenter Productions who described the design of the sound system to be used at the stadium. The following residents spoke in favor of this request: CI 02/17/2015 Doug Hutchins, 600 Austin Street, Apartment #4, Grapevine, Texas; Billy A. Powers, 807 East Worth, Grapevine, Texas; Andy Postema, 472 Caviness, Grapevine, Texas; Jim Miller, 905 East Worth, Grapevine, Texas; Richard Payne, 900 East Worth, Grapevine, Texas; and, Brian Zvonecek, 602 East Texas, Grapevine, Texas. The following residents spoke in opposition of this request: Larry C. Johnson, Jr., 517 Dooley Court, Grapevine, Texas; Kim Rentsch, 605 Austin Street, Grapevine, Texas; Brian Rentsch, 605 Austin Street, Grapevine, Texas; Leah Turlington, 621 Austin Street, Grapevine, Texas; Wendy Alise, 606 Austin Street, Grapevine, Texas; McKenzie and Joe Comparin, 531 Austin Street, Grapevine, Texas; John Cogburn, 520 Dooley Court, Grapevine, Texas; Sarah Wright, 603 East Worth Street, Grapevine, Texas; James O'Neil, 513 Dooley Court, Grapevine, Texas; Jeff Tschirhart, 618 East Texas, Grapevine, Texas; and, Anne Somerfeld, 517 East Worth Street, Grapevine, Texas. Motion was made to close the public hearing. Motion: Martin Second: Fechter Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6. CITIZEN COMMENTS 5 02/17/2015 Alex Stanley Beloff III, 1408 Thistlewood Lane, Grapevine, Texas asked Council to address the spikes at the railroad crossing at Main Street as there are many that are sticking out of the ties. Carl E. Young, 4113 Meadow Drive, Grapevine, Texas asked Council to define the difference between wine tasting rooms and restaurants in the City Code. ITEM 7. PUBLIC HEARING 41s' YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM STREET RECONSTRUCTION PROJECT Public Works Director Stan Laster presented this item to Council. The scope of the project is the reconstruction of the 800 block of East Texas Street (from Ruth to Austin Streets) including new curb & gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The roadway reconstruction project is located in the College Heights Addition, The estimated project cost is $381,531 that includes design and construction costs. CDBG funding will be $212,640. The City's portion will be $168,891. Director Laster answered Council's questions. Mayor Tate invited guests present to comment regarding the project. No on wished to speak. Motion was made to close the public hearing. Motion: Spencer Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Motion was made to approve the project as presented. Motion: Freed Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City 101 02/17/2015 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 8. Consider a resolution authorizing the purchase of network switches from Netsync Network Solutions through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of this item. This purchase is for Cisco Network Switching equipment for The Rec of Grapevine. This equipment will be used for network connectivity for computers, phones, security cameras, and various other networked equipment. The purchase is for an amount not to exceed $30,571.80. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE NETWORK EQUIPMENT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 9. Consider the renewal of an annual contract for VMware support services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of this item. This purchase request is to renew an annual maintenance contract for all VMware products the City uses. This is the host operating system for all virtual servers and virtual desktops. This purchase will be in an amount not to exceed $38,234.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell 070=0- 1 7 02/17/2015 Item 10. Consider approval of Active Directory Consolidation consulting services from EST Group for the IT Department. City Manager Rumbelow recommended approval of this item. This purchase is for some additional services from EST Group to make some needed changes to the Police Microsoft Active Directory domain and the consolidation of the Police domain with the City domain. This preliminary work is necessary in order to implement Microsoft Email and Microsoft servers for file storage citywide. This purchase will be in an amount not to exceed $16,420.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 11. Consider a resolution authorizing an annual contract, with renewals, for office supply items for city departments with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer Greg Jordan recommended approval of this item. This annual contract will establish fixed annual pricing for various office supply items on an as - needed basis for all City departments. The contract provides a wide assortment of office supplies and allows for departments to order online through a web based catalog. Office Depot, Inc. is the incumbent supplier for office supply items. Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budgeted amount of $200,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR OFFICE SUPPLY ITEMS FOR CITY DEPARTMENTS THROUGH AN ESTABLISHED M 02/17/2015 COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director Kevin Mitchell recommended approval of this item. This purchase is part of the CAC annual cardiovascular equipment replacement plan and all pieces that are being replaced will be transferred to The REC of Grapevine. The purchase will be for an amount not to exceed $45,496.70. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PRECOR EXERCISE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider renewal of an annual contract for pool maintenance services with Aloha Pool Service for City swimming pools. Parks and Recreation Director Mitchell recommended approval of this item. The purpose of this contract is to establish fixed annual pricing for the purchase of pool maintenance services for City swimming pools and fountains on an as -needed basis. Aloha Pool Service will assist with all sanitization needs to comply with maintaining high public health standards and provide scheduled cleaning of City pools and fountains. These services include vacuuming of pool walls and floors, scrubbing and brushing, removing debris and completing any normal repair issues that might arise. This contract is for an estimated budgeted amount of $30,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy 02/17/2015 Nays: None Absent: O'Dell Approved: 6-0 Item 14. Consider renewal of an annual contract with Master Turf Products and Services Inc. for baseball field material and services. Parks and Recreation Director Mitchell recommended approval of this item. These materials and services will be ordered on an as -needed basis to recondition baseball and softball fields and replace infield material. The estimated annual amount of these products and services is $25,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 15 Consider renewal of an annual contract for lighting and ballasts with Facility Solutions Group, Inc. Public Works Director Laster recommended approval of this item. The purpose of this contract is for the purchase of various types of lighting and ballasts on an as -needed basis for use by the Facility Services Division to service various City facilities. The contract is for an estimated amount of $17,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 16 Consider a resolution authorizing an annual contract, with renewals, for a preventative roof maintenance program to Tremco/Weatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director Laster recommended approval of this item. This purchase will provide a preventative maintenance program to extend the life of the roofs of City facilities before a complete replacement is required. A comprehensive roof program is designed to maximize the life of the roof, decrease repair expenses, and accurately WE 02/17/2015 forecast capital needs for roof replacements. This purchase is for an estimated budgeted amount of $25,554.26. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR A PREVENTATIVE ROOF MAINTENANCE PROGRAM THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a resolution authorizingthe purchase of micro -surfacing services with Intermountain Slurry Seal, Inc. through an Interlocal Cooperative Agreement with the City of North Richland Hills, Texas. Public Works Director Laster recommended approval of this item. Micro -surfacing is a thin maintenance treatment used on pavement surfaces to reduce water infiltration, provide skid resistance, minimize aging, weathering and oxidation. In most cases micro -surfacing will provide a performance life of about five to ten years and the Public Works department has found it to be cost effective in comparison to other preventive maintenance treatments. The purchase will be for an amount not to exceed $68,796.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 11 02/17/2015 PURCHASE MICRO -SURFACING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18 Consider awarding the construction contract for the Water Treatment Plant Lagoon and miscellaneous improvements to C. Green Scaping, LP. Public Works Director Laster recommended approval of this item. The Grapevine Water Treatment Plant utilizes a lagoon to store water from backwashing the filters until the backwash can be pumped to the Wastewater Plant. The bottom and walls of the lagoon were constructed of gunite that has deteriorated over the last 25 years. Over the last four years, gunite pieces have broken off, causing damage to the two pumps. Over time, the surface drainage around the lagoon has been affected by siltation. This has caused drainage water to spill into the lagoon increasing both the volume of water pumped to the waste water plant and the pumping costs. To avoid this, the site will be re -graded to divert surface drainage away from the lagoon. This project will be for an amount of $126,093.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 19 Consider the minutes of the February 3 2015 City Council meeting as published. City Secretary Brooks recommended approval of this item. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION - CONDITIONAL USE PERMIT CU15-01 (BINGHAM FAMILY CELLARS) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Permit CU15-01 Bingham Family Cellars, for property located at 620 South Main Street for a conditional use permit to allow the possession, storage, retail 12 02/17/2015 sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. Motion was made to approve CU15-01. Motion: Freed Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU15-01 TO ALLOW FOR A WINERY AND WINE TASTING ROOM WITH ON- AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN A DISTRICT ZONED "GU" GOVERNMENTAL USE DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION - CONDITIONAL USE PERMIT CU15-03 (SLOAN & WILLIAMS WINERY) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Permit CU15-03 (Sloan & Williams Winery) relative to property located at 401 South Main Street for a conditional use permit to allow the possession, storage, reran sale ana on- ana orr-premise consumption or aiconoiic Deverages (wine only) in conjunction with a winery and wine tasting room. 13 02/17/2015 Motion was made to approve CU 15-03. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Lease, and Coy Nays: None Abstain: Freed Absent: O'Dell Approved: 5-0 ORDINANCE NO. 2015-011 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU15-03 TO ALLOW FOR A WINERY AND WINE TASTING ROOM WITH ON- AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION - CONDITIONAL USE PERMIT CU15-04 (FAITH CHRISTIAN SCHOOL) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table this item. There was no action by City Council. ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION - PLANNED DEVELOPMENT OVERLAY PD15-01 (FAITH CHRISTIAN SCHOOL) M1 02/17/2015 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table this item. There was no action by City Council. ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION - FINAL PLAT OF LOT 2, BLOCK 1, J. POWERS ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lot 2, Block 1, J. Powers Addition. Motion: Coy Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 10:23 p.m. Motion: Wilbanks Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of March, 2015. Tara Brooks City Secretary • Willidn- Mayor 15