HomeMy WebLinkAboutItem 03 - Synthetic Grass FieldMEITIO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 3, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
SYNTHETIC GRASS FIELD AND INSTALLATION
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase and installation of a
synthetic grass field from Synthetic Grass Pros for a new multipurpose sports field at
The REC.
FUNDING SOURCE:
Funding for this purchase is currently available in account 121-48810-312-15-0042
(Quality of Life) for an amount not to exceed $252,377.00.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Synthetic Grass
Pros. The Parks & Recreation Department staff and Purchasing reviewed the contract
for departmental specification compliance and pricing and determined that the contract
would provide the best value for meeting the needs of the City.
As you recall, the 2015 Quality of Life fund had certain projects Council funded in
advance of the survey. This multipurpose sports field at The REC is one of those
projects.
Staff recommends approval
TS/BS
2/25/2015 (2:00:24 PM)
RESOLUTION NO. SMV11157i C-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SYNTHETIC GRASS FIELD AND INSTALLATION SERVICES
THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #391-12 for Flooring Products - Indoor/Outdoor & Sports Surface with
Synthetic Grass Pros; and
WHEREAS, the City of Grapevine, Texas has a need for a new field at The REC of
Grapevine; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, •. RESOLVED BYTHE CITYCOUNCILOFTHE CITY01
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a synthetic grass field and installation services from Synthetic Grass Pros through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $252,377.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said field and installation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of March, 2015.
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RES. NO. 2