HomeMy WebLinkAboutItem 05 - Pool Equipment MaintenanceMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
MARCH 3, 2015
APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR POOL EQUIPMENT MAINTENANCE WITH RENEWALS
City Council to consider a resolution for an annual contract with renewals for pool
equipment maintenance with Sunbelt Pools through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44540-312-3
(Professional Services) for an estimated annual amount of $55,000.00.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Sunbelt Pools. The
Parks & Recreation Department staff and Purchasing reviewed the contract for
departmental specification compliance and pricing and determined that the contract
would provide the best product and pricing for meeting the needs of the City. The
contract period is for one year with two optional, one year renewals.
This annual contract will establish annual pricing for year-round maintenance at both
Dove Waterpark and Pleasant Glade Pool. The contract provides a wide assortment of
aquatic equipment services and maintenance that will help reduce repair costs and
create more efficient operating systems. Sunbelt Pools was the construction company
used for Dove Waterpark.
Staff recommends approval.
2/25/2015 (11:33:48 AM)
RESOLUTION NO. /bot- ieQaIpmew-r
M,4 A)-76,04b0C E
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
ANNUAL POOL EQUIPMENT MAINTENANCE SERVICES
THROUGH AN ESTABLISHED COOPERATIVE
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #451-14 for Swimming Pool Chemicals, Supplies, and Equipment with
Sunbelt Pools; and
WHEREAS, the City of Grapevine, Texas has a need to purchase pool equipment
maintenance services; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, RE, BE IT RESOLVED BY THE CITY COUNCILOF
OF GRAPEVINE,
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
to purchase annual pool equipment maintenance services with Sunbelt Pools for an annual
estimated budgeted amount of $55,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said pool equipment maintenance services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of March, 2015.
ATTEST:
RES. NO. 2